The Office Of Procurement Regulation
Port of Spain
Job Description
<p style="text-align: justify; "><span style="font-size:10.0pt;font-family:" arial",sans-serif;="" mso-fareast-font-family:arial;mso-ansi-language:en-gb;mso-fareast-language:="" en-gb;mso-bidi-language:ar-sa"="">The Executive Assistant&nbsp;provides executive, high-level administrative support to the Chief Operations Officer by standing as the liaison for internal and external stakeholders. The position manages the day-to-day administrative operations of the COOs office, addresses confidential / sensitive matters, coordinates meetings, drafts or reviews documents, conducts research, prepares statistical reports and handles information requests from both internal and external stakeholders.</span></p>
Key and Critical Responsibilities
<p><span style="font-family: Arial;">The role of the Executive Assistant will be responsible for:</span></p><ul><li><span style="font-family: Arial;">Reviewing and/or drafting internal documents</span></li><li><span style="font-family: Arial;">Coordinating stakeholder meetings and other engagements on behalf of the Chief Operations Officer</span></li><li><span style="font-family: Arial;">Performing duties of assigned committees</span></li><li><span style="font-family: Arial;">Performing as the single point of contact for queries and responses directed to the&nbsp;</span><span style="letter-spacing: 0.4px; font-family: Arial;">Chief Operations Officer</span></li><li><span style="letter-spacing: 0.4px; font-family: Arial;">Assisting in the preparation of reports</span></li><li><span style="letter-spacing: 0.4px; font-family: Arial;">Liaising with internal and external stakeholders</span></li><li><span style="letter-spacing: 0.4px; font-family: Arial;">Supporting strategic objectives of the office</span></li><li><span style="letter-spacing: 0.4px; font-family: Arial;">Other duties as assigned</span></li></ul><p><span style="font-family: Arial;"><br></span></p><p><span style="font-family: Arial;">A detailed job description can be viewed on the OPR's website at www.oprtt.org/careers</span></p>
Key Competency
<p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><font face="Arial, sans-serif">Bachelors Degree in Business Administration, Management, or related field </font></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><font face="Arial, sans-serif">Diploma or Certification in Corporate Secretarial Practice or Corporate Governance would be an asset or a</font><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px;">ny equivalent </span></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px;">combination of experience and training</span></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px; text-align: left;">Extensive/Expert knowledge of managing administrative duties</span></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px; text-align: left;">Extensive/Expert knowledge of office related procedures</span></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px; text-align: left;">Extensive/Expert skills in the use of Microsoft Office Suite and other computer related programmes</span></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px; text-align: left;">Specialist oral and written communication, interpersonal and organisational skills</span></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px; text-align: left;">Specialist computer literacy skills</span></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px; text-align: left;">Substantial/In-depth analytical and creative problem-solving skills</span></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px; text-align: left;">Substantial/In-depth attention to detail and the ability to multitask, prioritise and meet deadlines in a fast-paced environment</span></p><p style="text-align: justify; text-indent: -24px; margin-left: 25px;"><span style="font-family: Arial, sans-serif; letter-spacing: 0.4px; text-align: left;">Substantial/In-depth demonstration of tact in handling confidential information</span></p><div style="text-indent: -24px;"><br></div>