Palo Seco Agricultural Enterprises Limited (PSAEL)
Pointe--Pierre
Job Description
<p class="MsoNormal" style="text-align:justify;line-height:115%"><span lang="EN-US">The </span><span lang="EN-US">Procurement &amp; Contracts Officer (PCO) will be responsible for the day to day operations of the tenders and contracts function, with strict adherence to the Tenders and Contracts for Works &amp; Services Policy and Procedures.<o:p></o:p></span></p>
Key and Critical Responsibilities
<p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Supervises the registration, orientation and de-registration of all Contractors in accordance with Companys Policy and Procedure Guide.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Reviews and approves all tenders to be submitted to the Finance and Tenders Committees for award.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;</span></span><span lang="EN-US">Provides support to other Heads of Departments of the Company in the preparation of tender documents.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><font size="1">&nbsp;&nbsp;</font></span><span lang="EN-US">Liaises with the Projects, Engineering &amp; Maintenance Department in the evaluation of contractor performance, and notifies contractors of their rating on each job.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Monitors the progress of all contracts and provides relevant advice.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Prepares monthly reports on the status of all job requests, tenders and contracts.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Prepares and submits all tender documents for evaluation and recommendation to the relevant Committee.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><font size="1">&nbsp;&nbsp;</font></span><span lang="EN-US">Provides secretarial support to the Finance and Tenders Committee when required.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><font size="1">&nbsp;&nbsp;</font></span><span lang="EN-US">Supervises subordinate staff by establishing appropriate performance standards and recommending developmental training. <o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -17.85pt;line-height:115%;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><font size="1">&nbsp;&nbsp;</font></span><span lang="EN-US">Performs any other relevant duties as may be required to successfully achieve this job function<b>.</b><o:p></o:p></span></p>
Key Competency
<p class="MsoNormal" style="line-height:115%"><b><u><span lang="EN-US">Qualifications and Experience:<o:p></o:p></span></u></b></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><span style="text-indent: -0.25in; letter-spacing: 0.4px; font-family: Wingdings;"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><span style="text-indent: -0.25in; letter-spacing: 0.4px;">An Undergraduate University Degree in Logistics or Supply Chain Management or related field</span></p><p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><o:p></o:p></p> <p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-size:11.5pt;line-height:115%;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span style="font-size:11.5pt;line-height:115%;mso-bidi-font-weight:bold">Professional certification in procurement/supply chain management <b>preferred</b></span><span style="font-size:11.5pt;line-height:115%"><o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]-->Three (3) years relevant working experience of which one (1) year should be in a supervisory capacity.<o:p></o:p></p> <p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]-->Any relevant combination of qualifications and experience<o:p></o:p></p> <p class="MsoNormal" style="text-align:justify;line-height:150%"><o:p>&nbsp;</o:p></p> <p class="MsoNormal" style="line-height:150%"><b><u>Knowledge:<o:p></o:p></u></b></p> <p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span style="font-size:11.5pt;line-height:150%">Knowledge of Public Procurement and Disposal of Public Property Act, The Office of Procurement Regulation Handbooks and Guidelines.</span><o:p></o:p></p> <p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]-->Knowledge of Microsoft Office including Excel (up to intermediate level), Microsoft Word and Access.<o:p></o:p></p> <p class="MsoNormal" style="text-align:justify;line-height:150%"><o:p>&nbsp;</o:p></p>