Palo Seco Agricultural Enterprises Limited (PSAEL)
Pointe--Pierre
Job Description
<p class="MsoNormal" style="text-align:justify"><span lang="EN-US" style="font-size:10.0pt">The Procurement &amp; Contracts Administrator (PCA) will coordinate the procurement and contracts administration services of PSAEL in accordance with procedures, government guidelines, statutory and internationally recognized standards to achieve strategic, productive and budgetary targets.&nbsp; The incumbent reports to the Chief Executive Officer (CEO) and is responsible for the safe and efficient management of the Procurement and Contracts Administration (P&amp;CA) Unit.&nbsp; Duties include purchasing and contracts administration support for PSAEL projects, coordinating Supplier/Contractors Management System and all other procurement and contracts administration duties.<o:p></o:p></span></p>
Key and Critical Responsibilities
<p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Manages the overall Contracts Administration Process.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Drafts contracts highlighting all terms and requirements for a project and forwards to Legal Officer for formalizing<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;</span></span><span lang="EN-US" style="font-size:10.0pt">Negotiates prices and other terms of contract with the vendor in order to achieve the satisfaction of both parties.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;</span></span><span lang="EN-US" style="font-size:10.0pt">Prepares weekly and monthly P&amp;C Administration performance metrics for management, identifying issues and recommending corrective action to expediently resolve the disagreement.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;</span></span><span lang="EN-US" style="font-size:10.0pt">Ensures the meticulous maintenance of all documents and records pertaining to the contract and procurement process in a manner that complies with efficient record-keeping practices.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;</span></span><span lang="EN-US" style="font-size:10.0pt">Ensures that users/stakeholders are familiar with the P&amp;C Administration system and procedures and that the guidelines and rules governing these are adhered to and respected by all.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Ensures the development and maintenance of a database for all categories of approved contractors with regularly specified updates.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Constantly monitors and reviews the P&amp;C Administration system to develop better methods in line with Government standards and industry best practice.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Develops and clearly communicates the lead-times for various projects to stakeholders/end users.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;</span></span><span lang="EN-US" style="font-size:10.0pt">Works with Business Unit Managers to support contracts category development and understand repeat contracts category forecasts.&nbsp; Leads the development of repeat contract category procurement forecasts.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;</span></span><span lang="EN-US" style="font-size:10.0pt">Supervises the reviewing of contractor requirements and release awards to vendors.&nbsp; Administers contract through to completion.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;</span></span><span lang="EN-US" style="font-size:10.0pt">Monitors contracts completion rates, variation levels, and contracts delivery plans.&nbsp; Expediting, de-expediting and re-planning deliverables as necessary to prevent variations or contracts excess.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Analyses vendor production plans, ensuring they support supply requirements and vendor commitments.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"></span><span lang="EN-US" style="font-family: Wingdings;"><font size="1">&nbsp;</font></span><span lang="EN-US" style="font-size:10.0pt">Ensures the utilization and compliance of the Computerised Materials/Contracts Management System so as to assist in ensuring overall system integrity.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Provides reports so at ensure the effective and efficient project costing and review on an on-going basis.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Develops and monitors the annual Procurement &amp; Contracts Administration Management tasks and objectives to be achieved.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Develops and monitors permanent and contract labour, and monitors on-the-job training of subordinate staff.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Administers human resources, financial, legal and other policies and procedures within the Procurement &amp; Contracts Administration Unit.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Monitors all contractual arrangements when necessary for both manpower equipment and services in respect to the business evaluation.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US" style="font-size:10.0pt">Monitors the Procurement strategies through the use of best practice.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family: Wingdings;mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;</span></span><span lang="EN-US" style="font-size:10.0pt">Continuously evaluates the Computerized Maintenance Management System, Key Performance Indicators scorecard results, to ensure Procurement &amp; Contracts availability, reliability and integrity.<o:p></o:p></span></p>
Key Competency
<p class="MsoNormal"><b><u><span lang="EN-US" style="font-size:10.0pt">Qualifications and Experience:<o:p></o:p></span></u></b></p> <p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]-->An Undergraduate University degree in Logistics, Supply Chain Management, Management Studies or related field<o:p></o:p></p><p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]-->Professional certification (<span style="font-size:11.5pt;line-height:150%">Chartered Institute of Purchasing and Supply (CIPS) Diploma <i>or</i> the Institute for Supply Management (ISM) Certification <i>or</i> equivalent procurement certification)</span><o:p></o:p></p><p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]-->Minimum four (4) years experience in Procurement and Contracts Administration with at least two (2) years in a supervisory capacity.<o:p></o:p></p><p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]-->Any relevant combination of qualifications and experience<o:p></o:p></p><p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"> </p><p class="MsoNormal" style="line-height:150%"><o:p>&nbsp;</o:p></p><p style="margin-left: 0.25in; text-align: justify; text-indent: -0.25in; line-height: 150%;"><b style="text-indent: -0.25in; letter-spacing: 0.4px; text-align: left;"><u><span lang="EN-US" style="font-size:10.0pt">Knowledge:</span></u></b><br></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;mso-list:l0 level1 lfo2;tab-stops:list 18.0pt"><span style="text-indent: -0.25in; letter-spacing: 0.4px; font-family: Wingdings;"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><span style="text-indent: -0.25in; letter-spacing: 0.4px; font-size: 11.5pt; line-height: 150%;">Knowledge of Public Procurement and Disposal of Public Property Act, The Office of Procurement Regulation Handbooks and Guidelines.</span></p><p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><o:p></o:p></p> <p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]-->Knowledge of Computerized Management System Development, Design or Implementation is desirable<o:p></o:p></p> <p class="MsoNormal" style="margin-left:.25in;text-align:justify;text-indent: -.25in;line-height:150%;mso-list:l0 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]-->Knowledge of Microsoft Office Applications.<o:p></o:p></p> <p class="MsoNormal" style="text-align:justify;line-height:150%"><o:p>&nbsp;</o:p></p>