Ministry of Culture and Community Development
Port of Spain
Job Description
<div style="text-align: justify;"><span style="letter-spacing: 0.4px;">The Incumbent is required to perform professional work involving the implementation of Human Resource Management (HRM) policies, procedures, rules and regulations in the various functional areas of HRM in a Ministry/Department. Work includes providing HRM advice and guidance; interpreting and applying HRM policies and procedures; preparing an delivering training programmes; analysing HRM data; conducting investigations and research to inform HRM decision-making.</span></div><div style="text-align: justify;"><span style="letter-spacing: 0.4px;"><b>REPORTS TO:</b> Senior Human Resource </span>Analyst<span style="letter-spacing: 0.4px;">&nbsp;or designated officer</span></div>
Key and Critical Responsibilities
<ul><li style="text-align: justify; ">Interprets and applies HRM policies, procedures, rules, regulations and related legislation in a Ministry/Department.</li><li style="text-align: justify; ">Provides advice and guidance regarding the applications of HRM&nbsp; policies, procedures, rules and regulations.</li><li style="text-align: justify; ">Performs duties related to the staffing function of the Ministry/Department such as reviewing staffing needs and making recommendations for recruitment and selection, appointments, promotions, transfers, discipline and leave arrangements.</li><li style="text-align: justify; ">Interprets and applies the terms of collective and other agreements and other related industrial relations policies and procedures in respect of all staff.</li><li style="text-align: justify; ">Identifies training needs; prepares training plans, courses and materials, delivers training in relevant areas including new employee orientation; evaluates effectiveness of training and revises as necessary</li><li style="text-align: justify; ">Evaluates and analyses training proposals submitted by training providers, ensuring appropriateness and alignment to proposed training budget; and determines/recommends the most suitable employees to attend relevant sessions.</li><li style="text-align: justify; ">Conducts research into HRM and client satisfaction issues; analyses and evaluates data and makes recommendations on the application of HRM policies and procedures and/or changes to be made.</li><li style="text-align: justify; ">Participates in the Ministry/Department's strategic planning and change management processes.</li><li style="text-align: justify; ">Provides assistance in the performance management process in areas such as developing position descriptions and performance standards and ensuring timelines are met.</li><li style="text-align: justify; ">Collects, complies and analyses organisational and HRM data in order to provide a basis for human resource planning and the establishment and maintenance of a human resource database.</li><li style="text-align: justify; ">Participates in the preparation of budgetary estimates of the HRM Division and assists in the preparation of the report on th estaffing of the Ministry/Department.</li><li style="text-align: justify; ">Prepares comprehensive reports; drafts Cabinet/Ministerial Notes, internal notes, circulars, memoranda, statements of evidence and arguments in respect of grievances and disputes and other documents related to human resource matters.</li><li style="text-align: justify; ">Prepares and maintains relevant HRM procedural manuals, workflow charts, data manuals and other organisational planning tools.</li><li style="text-align: justify; ">Reviews representations from employees, associations/unions and other external individuals/agencies and provides advice regarding their resolution in accordance with existing human resource management policies, procedures, related legislation and collective and other agreements.</li><li style="text-align: justify; ">Conducts or arranges for investigations into human resource related complaints and grievances and recommends resolutions.&nbsp;</li><li style="text-align: justify; ">Makes arrangements for and/or participates in meetings, both internal or with external agencies; prepares and circulates agenda, takes minutes/notes, follows up on decisions taken.</li><li style="text-align: justify; ">Performs related work as required.</li></ul>
Key Competency
<ul><li>Knowledge of the principles, practices and techniques of HRM.</li><li>Knowledge of research methodologies, principles and techniques.</li><li>Some knowledge of government policies, procedures, rules and regulations related to HRM.</li><li>Some knowledge of Public Service legislation, rules, regulations, policies and procedures.</li><li>Some knowledge of natural labour laws and regulations; collective agreements and policies in respect of daily rated employees.</li><li>Proficiency in the use of Microsoft Office Suite.</li><li>Skill in the use of personal computers.</li><li>Ability to use e-Government technology platforms.</li><li>Ability to use the internet for research purposes.</li><li>Ability to analyse and evaluate data and trends in HRM an make recommendations.</li><li>Ability to solve problems and make decisions within approved policy frameworks.</li><li>Ability to communicate effectively both orally and in writing.</li><li>Ability to prepare comprehensive reports and policy briefs.</li><li>Ability to observe and maintain confidentiality in the performance of duties.</li><li>Ability to establish and maintain effective working relationships with associates, other public service employees, representatives of recognised trade unions/associations and the public.</li></ul>