Palo Seco Agricultural Enterprises Limited (PSAEL)
Pointe--Pierre
Job Description
<p class="MsoNormal" style="text-align:justify;line-height:115%"><span lang="EN-US">The Administrative Assistant III will provide administrative and secretarial support for the Chief Executive Officer.&nbsp; In addition to typing, filing and scheduling appointments, the incumbent co-ordinates meetings, conferences, directs correspondence, obtains supplies and works on special projects as requested.<o:p></o:p></span></p>
Key and Critical Responsibilities
<p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Maintains the Chief Executive Officers daily schedule of appointments.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Attends and takes minutes of meetings as requested.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Prepares correspondence, paying continuous attention to details in composing.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Types and proof-reads finished documentation prior to dissemination.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Ensures meeting venues are available and necessary apparatus are in place and functioning.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Prepares monthly/weekly reports as requested.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Sorts and distributes mail for the office of the Chief Executive Officer.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Drafts written correspondence for Chief Executive Officers signature.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Receives staff and visitors on behalf of the Chief Executive Officer.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Ensures compliance with Occupational Safety and Health Regulations.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;</span></span><span lang="EN-US">Performs any other duties as may be required to successfully achieve this job function.<o:p></o:p></span></p>
Key Competency
<p class="MsoNormal" style="line-height:115%"><b><u><span lang="EN-US">Qualifications and Experience:<o:p></o:p></span></u></b></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;</span></span><span lang="EN-US">Certificate in Administrative Professional Secretaryship (APS) or Administrative Professionals Office Management (APOM)<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Advanced certification in typing<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Proficiency in MS Office Applications<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">At least five (5) years secretarial/administrative working experience.<o:p></o:p></span></p> <p class="MsoNormal" style="text-align:justify;line-height:115%"><span lang="EN-US">&nbsp;</span></p> <p class="MsoNormal" style="line-height:115%"><b><u><span lang="EN-US">Knowledge:<o:p></o:p></span></u></b></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Knowledge of secretarial and office administration procedures.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Knowledge of use and operations of standard office equipment.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Knowledge of Microsoft Software Applications.<o:p></o:p></span></p> <p class="MsoNormal" style="margin-left:18.0pt;text-align:justify;text-indent: -18.0pt;line-height:115%;mso-list:l0 level1 lfo1;tab-stops:list 18.0pt"><!--[if !supportLists]--><span lang="EN-US" style="font-family:Wingdings;mso-fareast-font-family:Wingdings; mso-bidi-font-family:Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp; </span></span><!--[endif]--><span lang="EN-US">Some analytical ability to gather and summarize data for reports, find solutions to various administrative problems and prioritize day to day work.<o:p></o:p></span></p>