Ministry of Social Development and Family Services
Port of Spain
Job Description
<p class="MsoBodyText" style="text-align:justify"><span lang="EN-US">The incumbent is required to provide support and participate in the implementation of procurement and disposal activities and in the provision of related services in a Ministry/Department. Work includes interpreting and applying procurement and disposal policies and procedures; conducting research and analyzing procurement data to inform policy development; participating in the implementation of the Annual Procurement and Disposal Plan; supervising support staff and providing advice and guidance on procurement and disposal related issues.<o:p></o:p></span></p>
Key and Critical Responsibilities
<ul style="margin-top:0cm" type="disc"> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1"><span lang="EN-US" style="font-family:" times="" new="" roman",serif;mso-font-width:105%"="">Participates<span style="letter-spacing:.05pt"> </span>in<span style="letter-spacing:.05pt"> </span>the<span style="letter-spacing:.05pt"> </span>implementation of the Annual Procurement and Disposal Plan, programmes,<span style="letter-spacing: .05pt"> </span></span><span lang="EN-US" style="font-family:" times="" new="" roman",serif;="" letter-spacing:-.05pt;mso-font-width:110%"="">an</span><span lang="EN-US" style="font-family:" times="" new="" roman",serif;mso-font-width:110%"="">d</span><span lang="EN-US" style="font-family:" times="" new="" roman",serif"=""> projects<span style="letter-spacing: -.05pt"> t</span>o support the overall<span style="letter-spacing:-.15pt"> strategic objectives </span>of<span style="letter-spacing:-.2pt"> the Ministry/Department.</span><o:p></o:p></span></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1"><span lang="EN-US" style="font-family:" times="" new="" roman",serif;mso-font-width:105%"="">Participates<span style="letter-spacing:1.4pt"> </span>in<span style="letter-spacing:1.35pt"> </span>the<span style="letter-spacing:2.7pt"> </span>provision<span style="letter-spacing:2.35pt"> </span>of<span style="letter-spacing:1.9pt"> </span>procurement<span style="letter-spacing:2.1pt"> </span>and<span style="letter-spacing:1.55pt"> </span>disposal<span style="letter-spacing: 1.0pt"> </span>services<span style="letter-spacing:1.0pt"> </span>in<span style="letter-spacing:1.65pt"> </span>accordance<span style="letter-spacing: 1.5pt"> </span>with<span style="letter-spacing:.5pt"> </span>the </span><span class="BodyTextChar"><span lang="EN-US" style="font-size:11.5pt;line-height: 115%;mso-fareast-font-family:Calibri">relevant legislation, policies, procedures, rules, and regulations.</span></span><span lang="EN-US" style="font-family:" times="" new="" roman",serif"=""><o:p></o:p></span></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1"><span lang="EN-US" style="font-family:" times="" new="" roman",serif"="">Supervises<span style="letter-spacing:.55pt"> </span>the<span style="letter-spacing:.45pt"> </span>activities<span style="letter-spacing:1.05pt"> </span>of<span style="letter-spacing:.4pt"> </span>support<span style="letter-spacing: .75pt"> </span>staff<span style="letter-spacing:1.4pt"> </span>involved<span style="letter-spacing:2.0pt"> </span>in<span style="letter-spacing:1.15pt"> </span>the<span style="letter-spacing:2.6pt"> </span>provision<span style="letter-spacing:2.0pt"> </span>of<span style="letter-spacing:-.95pt"> </span>the<span style="color:#707275"> </span>procurement<span style="letter-spacing:1.7pt"> </span>and<span style="letter-spacing:.05pt"> </span>disposal<span style="letter-spacing:2.65pt"> </span>services.<o:p></o:p></span></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1"><span lang="EN-US" style="font-family:" times="" new="" roman",serif"="">Issues tender documents and maintains and updates the register of pre-qualified contractors.<o:p></o:p></span></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1"><span lang="EN-US" style="font-family:" times="" new="" roman",serif"="">Implements measures to identify and prevent fraudulent practices.<o:p></o:p></span></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1"><span lang="EN-US" style="font-family:" times="" new="" roman",serif"="">Updates and maintains the public procurement database of the Ministry /Department which is linked to the centralized database of the Office of Procurement Regulation.<o:p></o:p></span></li> </ul>
Key Competencies
<ul style="margin-top:0cm" type="disc"> <li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l0 level1 lfo2"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman";mso-bidi-font-weight:bold"="">Ability to interpret legislation, policies, procedures, rules, and regulations pertaining to the procurement and disposal of public property.<o:p></o:p></span></li> <li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l0 level1 lfo2"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman";mso-bidi-font-weight:bold"="">Ability to supervise support staff engaged in the provision of procurement and disposal services.<o:p></o:p></span></li> <li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l0 level1 lfo2"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman";mso-bidi-font-weight:bold"="">Ability to make decisions within approved policy frameworks.<o:p></o:p></span></li> <li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l0 level1 lfo2"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman";mso-bidi-font-weight:bold"="">Ability to communicate effectively both orally and in writing.<o:p></o:p></span></li> <li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l0 level1 lfo2"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman";mso-bidi-font-weight:bold"="">Ability to prepare reports.<o:p></o:p></span></li> <li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l0 level1 lfo2"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman";mso-bidi-font-weight:bold"="">Ability to exercise tact and diplomacy in the performance of duties.<o:p></o:p></span></li> <li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l0 level1 lfo2"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman";mso-bidi-font-weight:bold"="">Ability to maintain confidentiality and integrity in the performance of duties.<o:p></o:p></span></li> <li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l0 level1 lfo2"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman";mso-bidi-font-weight:bold"="">Ability to establish and maintain effective working relationships with associates and other stakeholders.&nbsp; <o:p></o:p></span></li> </ul> <p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:normal;mso-pagination:widow-orphan"><b><span lang="EN-US" style="font-size:12.0pt;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman""=""><br></span></b></p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:normal;mso-pagination:widow-orphan"><b><span lang="EN-US" style="font-size:12.0pt;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman""=""><br></span></b></p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:normal;mso-pagination:widow-orphan"><b><span lang="EN-US" style="font-size:12.0pt;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman""="">QUALIFICATIONS AND EXPERIENCE:</span></b></p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:normal;mso-pagination:widow-orphan"><b><span lang="EN-US" style="font-size:12.0pt;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman""=""><br></span></b></p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:normal;mso-pagination:widow-orphan"><b><span lang="EN-US" style="font-size:12.0pt;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman""=""><o:p></o:p></span></b></p> <ul style="margin-top:0cm" type="disc"><li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l1 level1 lfo1"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman""="">Experience in the area of procurement and disposal of public property.<o:p></o:p></span></li> <li class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify;line-height:150%;mso-pagination:widow-orphan;mso-list:l1 level1 lfo1"><span lang="EN-US" style="font-size:12.0pt;line-height:150%;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman""="">Training as evidenced by a recognized degree in Management Studies, Public Sector Management, Finance, Law, Economics or Marketing; supplemented by certification in Procurement and Supply, Procurement Management or Supply Chain Management from an accredited institution; or any equivalent combination of experience and training.&nbsp; &nbsp;<o:p></o:p></span></li> </ul>