Job Description
The incumbent is required to assist in the planning, execution, monitoring and control of projects in a Ministry/Department. Duties include tracking project progress; assisting in budget preparation; monitoring work plan execution and in writing project-related reports and other documentation, and coordinating and scheduling of project meetings.
Key and Critical Responsibilities
<ul><li>Assists in the development and scoping of projects.</li><li>Tracks the progress of projects using appropriate project management tools and techniques.</li><li>Helps prepare budget proposals, assists in managing and monitoring budget expenditure and revisions and provides interim status reports of all projects.</li><li>Assists in the collection, compilation and analysis of data relative to the programme.</li><li>Coordinates and schedules project teams meetings, as well as update and support meetings with stakeholders.</li><li>Aids in the coordination and organisation of relevant training and in providing user support to staff.</li><li>Assists in the maintenance of financial records on the utilisation of funds under all projects.</li><li>Assists in the execution of activities for and in monitoring the execution of project work plans.</li><li>Assists in the procurement of goods and services.</li><li>Assists in ensuring that project activities are properly and realistically scheduled, monitored and reported.</li><li>Assists in developing monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.</li><li>Assists in writing Notes for Cabinet, reports and other project-related documentation.</li><li>Performs other related duties as required.</li></ul>
Key Competencies
<p><u>Knowledge:</u></p><ul><li>Knowledge of project management principles, practices, techniques and procedures.</li><li>Some knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.</li><li>Some knowledge of the government financial rules, regulations and procedures pertinent to programme/project management.</li></ul><p><br></p><p><u>Skills and Abilities:</u></p><ul><li>Proficiency in the use of Microsoft Office Suite.</li><li>Skill in the use of project management software.</li><li>Skill in project planning and implementation.</li><li>Ability to use the internet for research purposes.</li><li>Ability to use e-Government technology platforms.</li><li>Ability to analyse and evaluate projects.</li><li>Ability to devise creative solutions to address problems encountered and resolve conflicts.</li><li>Ability to conduct research into programme/project related issues.</li><li>Ability to communicate effectively both orally and in writing.</li><li>Ability to establish and maintain effective working relationships with project stakeholders, associates, other public service employees and the public.</li></ul><p><br></p><p><u>Minimum Experience and Training:</u></p><ul><li>Minimum of two (2) years' experience in project management.</li><li>Training as evidenced by a University degree from a recognized institution in Project Management or Engineering or Information Technology or the Social Sciences with courses in Project Management.</li></ul>