Executive Secretary - Human Resources

Key and Critical Responsibilities

1) Takes dictated notes and letters in shorthand and transcribes them into typewritten form.<div>2) Develops and maintains an appropriate and confidential filing system.</div><div>3) Makes appointments and gives advanced notice of appointment times.</div><div>4) Makes records of all incoming and outgoing correspondence.</div><div>5) Answers correspondence as required.</div><div>6) Records minutes of meetings as required.</div><div>7) Makes travel arrangements for the Executive Manager.</div><div>8) Liaises with members of the Executive Management and external agencies.</div><div>9) Relays information on behalf of the Executive Manager to all concerned parties.</div><div>10) Controls the flow of persons to the office of the Executive Manager.</div><div>11) Plans and coordinates all functions arranged by the department.</div><div>12) Answers job applications and arranges interviews for candidates selected for possible <span style="letter-spacing: 0.4px;">recruitment.</span></div><div>13) Handles routine enquiries from members of staff on Human Resource matters.</div><div>14) Completes Quarterly Reports for the Ministry of Finance by third working day of the <span style="letter-spacing: 0.4px;">following quarter.</span></div><div><br></div>