Ministry of Transport and Civil Aviation
Port of Spain
Job Description
The incumbent is required to manage and direct the provision of facilities management services in a large Ministry/Department, ensuring regulatory compliance and a safe and functional work environment for employees and clients. Duties include directing and co-ordinating staff performing facilities management work; developing and implementing a preventative maintenance programme, facilities management policies, procedures and guidelines; advising on facilities management matters; making recommendations for implementing facilities upgrades and construction; developing budget proposals; preparing tender documents; and supervising contractors providing contracted services related to facilities management.
Key and Critical Responsibilities
<p><b><u>DUTIES AND RESPONSIBILITIES</u></b></p><p><span style="letter-spacing: 0.4px;">Plans, organizes, directs and co-ordinates the work of staff engaged in the provision of facilities management services in a large Ministry/Department.</span></p><p><div><br></div><div>Develops and implements a programme for the ongoing and preventative maintenance and the operations of all building facilities, grounds, equipment and mechanical/electrical systems.</div><div><br></div><div>Directs the development of and manages the implementation of facilities upgrades, remodelling, construction, relocation and other related projects.</div><div><br></div><div>Advises on all matters relating to or adversely affecting the functional integrity of the buildings, equipment and facilities services of the Ministry/Department and recommends remedial measures.</div><div><br></div><div>Makes recommendations regarding building structures, alterations, additions to equipment, fixtures and other such changes as required to maintain optimal dcor and function of the facilities.</div><div><br></div><div>Directs and co-ordinates the planning and acquisition of accommodation and the utilisation of space and facilities consistent with the requirements of organisational efficiency.</div><div><br></div><div>Enforces compliance with the Occupational Safety and Health Act (OSHA) and proper systems for the security of all facilities and occupants are in place; also develops health and safety policies, guidelines and procedures.</div><div><br></div><div>Coordinates all projects and provides overall supervision to contractors engaged in performing work related to repair, maintenance and upgrades to buildings, grounds, equipment and other systems.</div><div><br></div><div>Develops and submits budget proposals in respect of the provision of facilities management services for inclusion in draft estimates; also prepares scopes of work and cost estimates for contracted services related to facilities management.</div><div>Directs and oversees the development and preparation of tender documents and contract specifications for facilities management contracted services.</div><div><br></div><div>Performs periodic inspections of all facilities, equipment and systems to ensure optimal functioning.</div><div><br></div><div>Prepares and/or directs the preparation of Cabinet Notes, reports, correspondence and other documents pertinent to facilities management.</div><div><br></div><div>Represents the Ministry/Department on committees, meetings and other fora on facilities management and related matters.</div><div><br></div><div>Performs related duties as may be required.</div></p>
Key Competencies
<p><b><u>Knowledge</u></b></p><p><div>Extensive knowledge of the principles and techniques of Facilities Management.</div><div><br></div><div>Extensive knowledge of building construction and maintenance work, codes and standards.</div><div><br></div><div>Extensive knowledge of the methods, materials and equipment used in upgrades, preventative maintenance and repair of facilities and equipment.</div><div><br></div><div>Considerable knowledge of the Occupational Safety and Health Act (OSHA) as it pertains to facilities management.</div><div><br></div><div>Considerable knowledge of project management principles and techniques.</div><div><br></div><div>Considerable knowledge of the principles of space planning and utilisation.</div><div><br></div><div>Considerable knowledge of the procedures involved in budget preparation, work scope development and cost estimation for contracted services and public service procurement.</div><div><br></div><div><b><u>SKILLS AND ABILITIES</u></b></div><div><br></div><div>Skill in the use of personal computers.</div><div><br></div><div>Proficiency in the use of Microsoft Office and Microsoft Project.</div><div><br></div><div>Ability to use e-government technology platforms.</div><div><br></div><div>Ability to develop and implement a preventative maintenance programme for buildings, facilities, equipment and systems.</div><div><br></div><div>Ability to plan, direct and coordinate the work of staff performing facilities management duties.</div><div><br></div><div>Ability to prepare budget proposals, scopes of work and cost estimates related to the provision of facilities management services.</div><div><br></div><div>Ability to communicate effectively both orally and in writing, and to prepare comprehensive reports, briefs and other documents on facilities management matters.</div><div><br></div><div>Ability to establish and maintain effective working relationships with associates, other public service employees and members of the public.</div><div><b><u>MINIMUM EXPERIENCE AND TRAINING</u></b></div><div>Minimum of eight (8) years experience performing facilities management duties, including at least four (4) years at a managerial/supervisory level.</div><div><br></div><div>Training as evidenced by the possession of a Bachelors Degree in Facilities Management; or Civil/Structural/Mechanical/Electrical Engineering supplemented by certification in Facilities Management.</div></p>