TTT Limited
Port of Spain
Job Description
An <b>Accounting Assistant Receivables</b> is responsible for supporting the organizations accounts receivable and revenue collection activities. The role focuses on ensuring that customer invoices are accurate, payments are properly recorded, outstanding balances are monitored, and receivables are collected on a timely basis.
Key and Critical Responsibilities
<ul><li>Daily reconciliation of As Run reports to Logs</li><li>Obtain approval from the Finance and Accounting Manager for the Booking Order provided by the Traffic Department</li><li>Responsible for the preparation of the manual local and foreign invoices to be approved by the Finance and Accounting Manager.</li><li>Post all Accounts Receivable transactions from the billing system to the accounting software (Sales journal, Billings and Authorized deductions) to be approved by the Finance and Accounting Manager. This should include any other journals related to the Accounts Receivable function.</li><li>Prepare and validate monthly sales commission for Sales Representatives to be approved by the Finance and Accounting Manager</li><li>Prepare VAT, Business Levy and Green Fund Levy support for payment to be approved by the Finance and Accounting Manager</li><li>Verify account discrepancies by investigating information from Sales Representatives, the Traffic department and from customers as needed to reconcile both local and foreign customers accounts as required.</li><li>Ensure that the Information Technology Department and the Traffic Department keep clients/customers up to date on the billing system, and that the Sales Representatives are listed in the billing system.</li><li>Generate customer statements as required</li><li>Daily filing of documents</li><li>Perform other related duties as required within the department.</li></ul>
Key Competencies
<p><b>Key Competence</b></p><ul><li>Organisational Skills: Juggling multiple tasks efficiently requires stellar organisational skills.</li><li><span style="letter-spacing: 0.4px;">Communication Skills: Effective communication is key in liaising with different departments and presenting financial information clearly.</span></li><li><span style="letter-spacing: 0.4px;">Problem-Solving Ability: Navigating through financial discrepancies and challenges demands a robust problem-solving acumen.</span></li><li><span style="letter-spacing: 0.4px;">Time Management: Meeting deadlines is a daily rigour, necessitating excellent time management skills.</span></li><li>Attention to Detail: The knack for spotting discrepancies and ensuring accuracy is crucial.</li></ul><p></p><ul></ul><div><b style="letter-spacing: 0.4px;"><br></b></div><div><b style="letter-spacing: 0.4px;">Qualifications</b></div><p></p><ul><li> Minimum of five (5) CXC/CAPE/GCE subjects</li><li> ACCA Level 2 (minimum)</li><li> Bachelor's degree in accounting an assest</li><li> Minimum of two (2) years' experience in a similar field</li><li> Proficient in Microsoft Office Suite</li><li> Any combination of experience, education and training will be considered.</li></ul>