Childrens Life Fund Authority
Port of Spain
Job Description
<div>The Children's Life Fund Authority (CLFA) is seeking an Assistant Accountant on contract. The incumbent provides accounting and financial support to ensure the accurate processing, recording, reconciliation and reporting of financial transactions in line with established financial policies, procedures and accounting standards. The role supports budgeting, financial reporting, accounts payable and receivable, payroll and audit preparation, and contributes to the financial management and accountability of the organisation.</div><div><b><br></b></div><div><b>Minimum Requirements (applications that do not meet these will not be considered)</b></div><ul><li>Accounting qualification: CAT Level 3 or a Bachelor's degree in accounting or finance.</li><li>At least one (1) year of experience in a multidisciplinary accounting role.</li><li>At least one (1) year of hands-on experience with accounting information systems, including general ledger accounting and month-end close.</li><li>Demonstrated experience running payroll, with sound knowledge of payroll legislation and statutory deductions.</li><li>Advanced Microsoft Excel (VLOOKUP, PivotTables) plus Word, Outlook and PowerPoint.</li><li>Legal status to live and work in Trinidad and Tobago.</li><li>Willingness to provide verifiable employment references and proof of qualifications, and to complete a practical assessment.</li></ul><p><b>Assets</b></p><ul><li>Professional designation in progress or achieved (e.g. ACCA, CAT), or a Bachelor's degree in accounting or finance beyond the minimum required.</li><li>Experience with Xero accounting software and payroll or HRIS platforms.</li><li>Experience in a public-sector, statutory body, non-profit or health-sector environment.</li></ul><div>Shortlisted candidates will complete a competency-based interview and a practical test. Offers are subject to satisfactory references, qualification verification and submission of a satisfactory police certificate of character</div><div><b><br></b></div><div><b>Other</b></div><div>Qualified nationals of the Republic of Trinidad and Tobago, CARICOM nationals, and persons with legal status to live and work in Trinidad and Tobago are invited to apply for this contract position with the Children's Life Fund Authority at the Wendy Fitzwilliam Paediatric Hospital, Eric Williams Medical Sciences Complex.</div><div><br></div>
Key and Critical Responsibilities
<ul><li>Prepare monthly, quarterly and annual financial reports for circulation to other departments.</li><li>Assist in preparing annual and quarterly budget requirements.</li><li>Prepare reconciliations, schedules and reports for the External Auditors.</li><li>Maintain the Fixed Assets Register.</li><li>Post all transactions to and maintain the General Ledger and Trial Balance.</li><li>Prepare monthly reconciliations and support month-end and year-end close.</li><li>Maintain the daily integrity of the payables and receivables database, liaising with suppliers and internal customers to ensure accuracy.</li><li>Prepare letters and cheques, and upload ACH and wire transfer payments to suppliers, ensuring each payment package carries all supporting documents.</li><li>Respond to enquiries from staff, clients and suppliers, resolving those that do not need the supervisor's attention and escalating when required.</li><li>Maintain orderly filing of financial records.</li><li>Adhere to the policies and procedures of CLFA, Occupational Health and Safety, State Enterprises Performance Monitoring Manual (SEPMM) and any relevant professional body.</li><li>Perform other related duties as assigned to advance the mission of the CLFA.</li></ul><p><span style="letter-spacing: 0.4px;"><b>Payroll Responsibilities</b></span></p><ul><li>Update and maintain the payroll database and employee files.</li><li>Verify and process payroll data, ensuring statutory deductions (PAYE, NIS, Health Surcharge and others) are calculated correctly and remitted on time.</li><li>Resolve employee payroll enquiries and discrepancies promptly and professionally.</li><li>Prepare and submit statutory payroll reports and returns, including the annual TD1 and TD4, in compliance with regulations.</li></ul>
Key Competencies
<b>Knowledge, Skills and Abilities</b><div><b>Technical</b></div><ul><li>Application of generally accepted accounting principles and modern accounting practice.</li><li>Working knowledge of the structure, functions and policies of an accounting department.</li><li>Strong attention to detail, with the ability to spot errors, reconcile differences and trace them to source.</li><li>Sound judgment in carrying out accounting tasks with a degree of independence.</li></ul><div><b>Professional</b></div><ul><li>Integrity, accountability and discretion in handling confidential financial and employee information.</li><li>Ability to plan, prioritise and meet deadlines, particularly at month-end, year-end and audit time.</li><li>Initiative and a problem-solving approach to work-related issues.</li><li>Clear written and verbal communication, including accurate records and reports.</li><li>Effective working relationships with colleagues, suppliers, auditors and the public, and the ability to work well in a team while being self-motivated.</li></ul>