Public Transport Service Corporation
Port of Spain
Job Description
The Stores Manager reports directly to the Head, Finance and Accounts and is responsible for the strategic leadership, governance, and operational management of all PTSC Stores and Inventory Assets. The incumbent safeguards inventory, strengthens internal controls, ensures compliance with audit requirements, maintains accurate inventory records, supports fleet reliability through timely availability of parts and materials, and leads continuous improvement across all stores locations.<div>The position also has an important role in implementing processes, in sync with an Inventory Management system, to ensure the security, accountability and transparency of PTSCs inventory portfolio. These systems include the identifying and managing of a critical inventory list and re-order quantities in collaboration with the Chief Procurement Officer and Heads of Departments.</div><div>The Stores Manager is also expected to interact with all levels of Management and provide advice and support to business decisions, through the provision of timely reports on inventory usage, projections and budgetary needs.</div><div><span style="letter-spacing: 0.4px;">The Stores Manager is expected to make recommendations for the security of the Corporations inventory and implement routine inventory audits in collaboration with the Finance, Audit and Procurement Departments.</span></div><div><span style="letter-spacing: 0.4px;">This position has the oversight for the safety, well-being and performance of all staff in the Stores Department, ensuring the Corporations policies and procedures are adhered to, while creating an environment for staff learning and growth to take place.</span></div><div><br></div>
Key and Critical Responsibilities
<p> Provide leadership, direction, supervision, and performance management for all Stores personnel and direct reports.</p><p> Manage and oversee the receipt, storage, distribution, and issuance of inventory in accordance with approved policies, procedures, and industry best practices.</p><p> Ensure all Stores facilities are adequately secured and maintained in compliance with applicable Occupational Safety and Health (OSH) legislation and other relevant regulatory requirements.</p><p> Assist in the development, implementation, and continuous improvement of business processes aligned with the Corporation's Strategic Plan.</p><p> Develop, implement, and monitor an Inventory Management Plan, including critical stock listings, minimum and maximum stock levels, reorder points, and inventory optimization measures.</p><p> Develop, implement and continuously monitor inventory controls to safeguard the Corporation assets and ensure compliance with audit requirements.</p><p> Investigate stock variances, determine root causes, implement corrective actions and report recurring issues for strategic direction.</p><p> Collaborate with internal stakeholders to ensure the timely availability of parts, materials, and supplies required to support operational and maintenance activities.</p><p> Identify training and development needs for Stores personnel and recommend appropriate learning opportunities to enhance organizational capability.</p><p> Lead and support the implementation of technology solutions and automation initiatives aimed at improving inventory management and operational efficiency.</p><p> Ensure the accuracy, integrity, and accountability of inventory records through regular audits, reconciliations, and reporting mechanisms.</p><p> Provide Management with timely, accurate, and relevant reports to support informed decision-making, financial accountability, and operational oversight.</p><p> Perform any other related duties as assigned by the Head, Finance and Accounts.</p>
Key Competencies
Bachelor's Degree in Supply Chain Management and Logistics, Business Administration or Operations Management.<div> Training in Warehouse Management Systems (WMS), Inventory Software and ERP systems (e.g., Sage, Maximo).&nbsp;</div><div> Strong Knowledge of Warehouse Safety Standards and /or OSH Certification.</div><div> Professional certification in Inventory or Supply Chain Management would be an asset, such as:&nbsp;</div><div><div>&nbsp; &nbsp; o &nbsp;&nbsp;&nbsp;&nbsp;Certification in Supply Chain Management (CSCM)&nbsp;</div><div>&nbsp;&nbsp;&nbsp;&nbsp;o &nbsp;&nbsp;&nbsp;&nbsp;Chartered Institute of Procurement and Supply (CIPS)&nbsp;</div><div>&nbsp;&nbsp;&nbsp;&nbsp;o &nbsp;&nbsp;&nbsp;&nbsp;APICS/CPIM (Certified in Planning and Inventory Management)&nbsp;</div><div> Forklift Certification would be an asset.</div><div><span style="letter-spacing: 0.4px;"> Minimum of 5 years' experience in Stores, Inventory, Warehouse or Logistics Management.&nbsp;</span></div><div> At least 3 years in a supervisory or managerial role.&nbsp;</div><div> Experience managing inventory controls, stock audits and warehousing operations.&nbsp;</div><div> Experience in procurement support, materials management and distribution processes.&nbsp;</div><div> Experience developing and implementing inventory management policies and procedures.&nbsp;</div><div> Experience preparing reports, analysing stock movements and managing inventory budgets.&nbsp;&nbsp;</div><div> Experience with Maximo Asset Management Software.</div><div><br></div><div><b><br></b></div><div><b>REQUIRED SKILLS AND KNOWLEDGE</b></div><div> Inventory control techniques and stock management principles.&nbsp;</div></div><div> Warehouse operations and best practices.&nbsp;</div><div> Occupational Safety and Health (OSH) regulations and warehouse safety standards.&nbsp;</div><div> Procurement and supply chain processes.&nbsp;</div><div> Records management and documentation controls.&nbsp;</div><div> Financial principles related to inventory valuation and stock accounting.</div><div> Strong leadership and people management skills.&nbsp;</div><div> Excellent organizational and planning abilities.&nbsp;</div><div> Analytical and problem-solving skills.&nbsp;</div><div> Attention to detail and accuracy.&nbsp;</div><div> Effective communication and interpersonal skills.&nbsp;</div><div> Proficiency in Microsoft Office Suite, particularly Excel.&nbsp;</div><div> Ability to work under pressure and meet deadlines.&nbsp;</div><div> Strong negotiation and decision-making skills.</div>