Ministry of Digital Transformation
Port of Spain
Job Description
<span style="font-size:12.0pt;font-family:" times="" new="" roman",serif;="" mso-fareast-font-family:"times="" roman";mso-ansi-language:en-us;mso-fareast-language:="" en-us;mso-bidi-language:ar-sa"="">This job requires the incumbent to provide strategic management support and coordinate the operations of the NDTS Secretariat in the Ministry of Digital Transformation, ensuring the effective and efficient execution of activities related to the implementation of the National Digital Transformation Strategy (NDTS).&nbsp;</span>
Key and Critical Responsibilities
<p class="MsoNormal" style="text-align:justify">1. Operational Leadership:<o:p></o:p></p> <ul><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Lead the daily operations of the Coordinating Secretariat, ensuring administrative tasks, processes, and workflows are efficiently managed and executed.<o:p></o:p></li><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Support the DNCDO in making operational decisions by providing strategic insights and recommendations based on ongoing activities.<o:p></o:p></li></ul> <p class="MsoNormal" style="text-align:justify"><o:p>&nbsp;</o:p></p> <p class="MsoNormal" style="text-align:justify">2. Consultant Coordination:<o:p></o:p></p> <ul><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Serve as the primary liaison between the Coordinating Secretariat and individual consultants engaged under the NDTS.<o:p></o:p></li><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Oversee and manage the consultants deliverables, ensuring that timelines, milestones, and project objectives are met.<o:p></o:p></li><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Facilitate regular communication with consultants to ensure alignment on goals, tasks, and reporting requirements.<o:p></o:p></li></ul> <p class="MsoNormal" style="text-align:justify"><o:p>&nbsp;</o:p></p> <p class="MsoNormal" style="text-align:justify">3. Project Planning and Resource Allocation:<o:p></o:p></p> <ul><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Assist in developing detailed project plans and schedules for NDTS initiatives, ensuring that resources are allocated efficiently.<o:p></o:p></li><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Support in monitoring project progress, identifying any delays or issues, and coordinating timely adjustments or interventions to stay on track with key milestones.<o:p></o:p></li></ul> <p class="MsoNormal" style="text-align:justify">&nbsp;&nbsp; <o:p></o:p></p> <p class="MsoNormal" style="text-align:justify">4. Administrative Oversight:<o:p></o:p></p> <ul><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Oversee all administrative activities, including compliance with internal and external reporting requirements.<o:p></o:p></li><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Ensure smooth logistical coordination for meetings, workshops, and events, working with support staff to provide seamless administrative services.<o:p></o:p></li></ul> <p class="MsoNormal" style="text-align:justify"><o:p>&nbsp;</o:p></p><p class="MsoNormal" style="text-align:justify"><span style="letter-spacing: 0.4px;">5. Monitoring and Reporting:</span></p> <ul><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Prepare periodic progress reports on NDTS activities, tracking the performance and progress of both the Secretariat and individual consultants.<o:p></o:p></li><li style="margin-left: 27pt; text-align: justify; text-indent: -0.25in;"><!--[if !supportLists]--><span style="font-family: Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span><!--[endif]-->Ensure that all necessary documentation is maintained and reports are submitted in accordance with IADB and government guidelines.<o:p></o:p></li></ul> <p class="MsoNormal" style="text-align:justify"><o:p>&nbsp;</o:p><span style="letter-spacing: 0.4px;">6. Other:</span></p> <ul style="margin-top:0in" type="disc"> <li class="MsoNormal" style="text-align:justify;mso-list:l5 level1 lfo1; tab-stops:list .5in">Performs other related work as required.<o:p></o:p></li> </ul>
Key Competency
<ul><li>Proven track record of managing large-scale development programs or projects, with a focus on operational leadership, strategic planning, and coordination.</li><li>Experience in digital transformation initiatives or familiarity with digital solutions and their application in public sector reforms would be highly advantageous.</li><li>Demonstrated experience in liaising with consultants and internal teams to ensure alignment on project goals, timelines, and deliverables.</li><li>Expertise in project management, resource allocation, and budget oversight, with a history of meeting deadlines and achieving program objectives.</li><li>Experience working in multidisciplinary and multi-stakeholder environments, preferably in a public sector or international development context.</li><li>Familiarity with international development financing institutions (e.g., IADB, World Bank) and their operational requirements would be a strong asset.</li></ul>