Housing Development Corporation
Port of Spain
Job Description
<p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><b><span lang="EN-GB" style="mso-bidi-font-size:12.0pt;line-height:115%">JOB PURPOSE</span></b><span lang="EN-GB" style="mso-bidi-font-size:12.0pt;line-height:115%">:<o:p></o:p></span></p> <p class="MsoToc1" style="margin-left:0cm;text-align:justify;text-indent:0cm; mso-list:none"><span lang="EN-GB" style="mso-bidi-font-size:12.0pt;line-height: 115%">The </span><span lang="EN-US">incumbent is required to oversee and manage the conveyancing portfolios transition from the Trinidad and Tobago Housing Development Corporation (HDC) to the Trinidad and Tobago Housing Development Corporation: Asset Management Company Limited (TTHDC:AMC), ensuring all conveyancing matters comply with statutory requirements, industry best practices, and organizational standards. The role will focus on ensuring a smooth integration of conveyancing activities within TTHDC: AMC and optimizing operational efficiency in conveyancing-related transactions.</span><span lang="EN-GB" style="mso-bidi-font-size:12.0pt;line-height:115%"><o:p></o:p></span></p> <p class="MsoNormal" style="line-height:115%"><span lang="EN-GB">&nbsp;</span></p> <p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><b><span lang="EN-GB" style="mso-bidi-font-size:12.0pt;line-height:115%">WORKING RELATIONSHIPS</span></b><span lang="EN-GB" style="mso-bidi-font-size:12.0pt; line-height:115%">:<o:p></o:p></span></p> <p class="MsoToc1"><span lang="EN-GB" style="mso-bidi-font-size:12.0pt; line-height:115%">Reports to the designated Manager/Attorney-at-Law.</span></p><p class="MsoToc1"><span lang="EN-GB" style="letter-spacing: 0.4px; text-indent: -13.5pt; line-height: 115%;">Works and </span><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt;">collaborates closely with service providers, internal stakeholders across TTHDC: AMC, and external stakeholders, including customers, banks, title clerks, surveyors, government agencies, and legal professionals.</span></p>
Key and Critical Responsibilities
<p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><b><span lang="EN-GB" style="mso-bidi-font-size:12.0pt;line-height:115%">MAJOR DUTIES &amp; RESPONSIBILITIES:</span></b></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Provide expert advice and leadership in all conveyancing matters to ensure smooth operations during and after the transition from the HDC to the TTHDC: AMC</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt; font-family: Symbol;"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;</span></span><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt;">Lead the process for conducting comprehensive title searches, including verifying land ownership and resolving any legal issues, in line with conveyancing best practices.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt; font-family: Symbol;"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;</span></span><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt;">Ensure the timely preparation, drafting, verification, and execution of new deeds, and obtaining all necessary approvals before execution.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt;">Plan, organize, and direct the operational activities of relevant employees involved in the conveyancing process, ensuring compliance with statutory and regulatory requirements</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Oversee and ensure the accuracy of background checks and conveyancing documentation to prevent delays and ensure legal compliance.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt;">Manage the Performance Management System for relevant employees, aligning their activities with the strategic objectives of TTHDC: AMC's conveyancing function.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Provide mentoring and coaching to team members to enhance conveyancing expertise and operational effectiveness within the department.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt;">Prepare and submit detailed reports in accordance with TTHDC: AMC's corporate requirements, outlining the progress and status of conveyancing transactions.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Act as the primary liaison between internal and external stakeholders, fostering strong relationships to facilitate seamless conveyancing operations.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt; font-family: Symbol;"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;</span></span><span lang="EN-US" style="letter-spacing: 0.4px; text-indent: -13.5pt;">Ensure all conveyancing activities align with TTHDC: AMCs legal and operational guidelines during the portfolio transition.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Perform other related duties consistent with the role of Senior Property Officer to support TTHDC: AMCs conveyancing and legal operations.</span></p>
Key Competency
<p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><b><span lang="EN-GB" style="mso-bidi-font-size:12.0pt;line-height:115%">QUALIFICATIONS AND EXPERIENCE</span></b><span lang="EN-GB" style="mso-bidi-font-size:12.0pt; line-height:115%">:</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-align: justify; text-indent: -12.95pt;">Certification in the elements of conveyancing practice or a related discipline, ideally with a specialization in conveyancing.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -12.95pt;">Ten (10) years in a similar position with at least five (5) years with supervisory experience; or</span></p> <p class="MsoToc1"><span lang="EN-GB" style="mso-bidi-font-size:12.0pt; line-height:115%">Equivalent combination of training and experience.<o:p></o:p></span></p> <p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><b style="text-indent: 0cm; letter-spacing: 0.4px;"><span lang="EN-GB"><br></span></b></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><b style="text-indent: 0cm; letter-spacing: 0.4px;"><span lang="EN-GB">KNOWLEDGE AND SKILLS</span></b><span lang="EN-GB" style="text-indent: 0cm; letter-spacing: 0.4px; line-height: 115%;">:</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Extensive working knowledge of conveyancing laws, practices, and statutory requirements.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Strong leadership, coaching, and mentoring skills, with the ability to manage a team effectively.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Excellent analytical skills specific to conveyancing.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Exceptional communication skills (oral, written, and interpersonal) to interact with stakeholders and guide employees.</span></p><p class="MsoToc1" style="margin-left:0cm;text-indent:0cm;mso-list:none"><span style="letter-spacing: 0.4px; text-indent: -13.5pt;">Proficient in MS Office (Outlook, Word, Excel, PowerPoint, and Project)</span></p>