BUSINESS OPERATIONS ASSISTANT I (Project Management Unit)

Key and Critical Responsibilities

<ul><li>Assists in the planning and management of meetings, workshops and conferences : <div>    - prepares agendas; </div><div>    - issues meeting invitations; </div><div>    - takes meeting notes; </div><div>    - distributes minutes to participants; and </div><div>    - undertakes relevant follow-up action, as directed </div><ul><li> Assists in the coordination of travel arrangements by preparing costings, obtaining quotes from travel agencies and performing other related tasks. </li><li> Maintains file register and filing system in keeping with established systems and procedures. </li><li> Receives, records, sorts and routes incoming and outgoing correspondence and other documents. </li><li> Composes and issues routine correspondence; also prepares drafts of more complex correspondence and reports of meetings, conferences etc. as directed. </li><li> Orders, issues, and maintains inventory of supplies and equipment. </li><li> Assists in the preparation of timesheets and paysheets, vouchers, invoices and requisitions; posts entries in journals and ledgers and other routine accounting duties. </li><li> Files memoranda, letters, reports and other documents. </li><li> Generates a wide variety of documents such as letters, memoranda, minutes, reports, and spreadsheets utilizing appropriate software. </li><li> Attends to queries and ascertains the business of callers and visitors and guides them accordingly. </li><li> Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders. </li><li> Assists in the preparation of budgetary and expenditure statement by collecting and inputting relevant data as directed. </li><li> Undertakes basic information gathering, as directed, and compiles data for entry; enters and/ or verifies data. </li><li> Performs other related duties as assigned. </li></ul><div><br></div><div> </div></li></ul>