Ministry Of Homeland Security
Port of Spain
Job Description
The incumbent is required to provide support in the planning, execution, monitoring and control of projects in a Ministry/Department. Duties include tracking project progress; assisting in budget preparation; monitoring work plan execution and in writing projected reports and other documentation and coordinating and scheduling of project meetings.
Key and Critical Responsibilities
DUTIES AND RESPONSIBILITIES<div> Contributes towards the development and scoping of projects.</div><div> Tracks the progress of projects using appropriate project management tools and techniques.</div><div> Helps prepare budget proposals, assists in managing and monitoring budget expenditure and revisions and provides interim status reports of all projects.</div><div> Assists in the collection, compilation and analysis of data relative to the programme.</div><div> Coordinates and schedules project teams meetings, as well as update and support meetings with stakeholders.</div><div> Assists in the coordination and organisation of relevant training and in the provision of user support to staff.</div><div> Provides assistance in the maintenance of financial records on the utilisation of funds under all projects.</div><div> Provides support in the execution of activities for and in monitoring the execution of project work plans and ensures that project activities are properly and realistically scheduled, monitored and reported.</div><div> Assists in the procurement of goods and services.</div><div>&nbsp;</div><div> Provides support in developing monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.</div><div> Assists in writing Notes for Cabinet, reports and other project related documentation.</div><div> Performs other related duties as required.</div><div><br></div>
Key Competencies
KNOWLEDGE, SKILLS, AND ABILITIES:<div> Knowledge of project management principles, practices, techniques and procedures.</div><div> Some knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.</div><div> Some knowledge of the government financial rules, regulations and procedures pertinent to programme/project management.</div><div> Proficiency in the use of Microsoft Office Suite.</div><div> Skill in the use of project management software.</div><div> Skill in project planning and implementation.</div><div> Ability to use the internet for research purposes.</div><div> Ability to use e-Government technology platforms.</div><div> Ability to analyse and evaluate projects.</div><div> Ability to devise creative solutions to address problems encountered and resolve conflicts.</div><div> Ability to conduct research into programme/project related issues.</div><div> Ability to communicate effectively both orally and in writing.</div><div> Ability to establish and maintain effective working relationships with project stakeholders, associates, other public service employees and the public.</div><div><br></div><div>MINIMUM EXPERIENCE AND TRAINING:&nbsp;</div><div> Minimum of two (2) years experience in project management.</div><div> Training as evidenced by a University degree from a recognised institution in Project Management or Engineering or Information Technology or the Social Sciences with courses in Project Management.</div><div><br></div>