South-West Regional Health Authority (SWRHA)
San Fernando
Job Description
Organizes, supervises and controls the administrative function of the assigned office to provide a wide range of administrative support to facilitate the conduct of the business of the SWRHA in a timely and effective manner in accordance with accepted Office Management and Secretarial standards.<div><span style="letter-spacing: 0.4px;">The Authority reserves the right to assign the officer to any Facility under its management.</span></div><div><br></div>
Key and Critical Responsibilities
<ul><li>Plans in consultation with the Manager the day-to-day administrative support necessary for the effective and efficient functioning of the office.<ul></ul></li><li>Supervises the administrative functions of the office to ensure the work performance is at an acceptable standard, accurate and timely.</li><li>Develops, in consultation with Manager Systems and Procedures for the continuous improvement of the functioning of the office.</li><li>Advises on Administrative work techniques and methods to enhance the quality of work performed.</li><li>Conduct periodic review of the office equipment used, work methods and systems and make recommendations for their improvement.</li><li>Reviews the work of support staff to ensure compliance with performance standards and initiates appropriate action as necessary.</li><li>Keeps abreast of current trends and changes in Office Management.</li><li>Develops and makes appropriate recommendations.</li><li>Reviews the schedule of official engagement arrangement to ensure the preservation of the official image of the office.&nbsp;</li><li>Conducts in depth research/analysis to gather comprehensive information for driving quality initiative.</li></ul>
Key Competencies
<ul><li>The incumbent is required to possess an Associate Degree in Administrative (Professional) Office Management/Administrative Professional Secretary (APS) or an equivalent combination of training and experience.<ul></ul></li><li>Advanced certification in Typewriting and Proficiency in Excel and Microsoft.</li><li>At least three (3) years experience in a related field.&nbsp;</li></ul>