Ministry of Finance
Port of Spain
Job Description
<p class="MsoNormal" style="margin-top:0in;margin-right:-3.2pt;margin-bottom: 0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;line-height:normal"><span style="font-family: " work="" sans";"=""></span><span style="text-align: left;"><font face="Work Sans">The incumbent is required to independently manage the activities of small to medium-sized projects or manage, under the supervision of a Programme Manager/Designated Officer, large and complex projects under a Ministry/Department programme or portfolio, ensuring that all the goals and objectives of the project are accomplished within the prescribed timelines and budget. Duties include developing project plans, budget and schedules; implementing project plans; managing and leading project team; monitoring and managing project scope, risks and issues; and reporting on project activities to management and other stakeholders. Dependent on assignment the incumbent may be required to perform some or the full range of duties of the position.</font></span></p><p class="MsoNormal" style="margin-top:0in;margin-right:-3.2pt;margin-bottom: 0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;line-height:normal"><span style="text-align: left;"><font face="Work Sans"><br></font></span></p><p class="MsoNormal" style="text-align: left; margin: 0in -3.2pt 0.0001pt 0in; line-height: normal;"><font face="Work Sans"><b>SUBMISSION OF APPLICATIONS</b></font></p><p class="MsoNormal" style="text-align: left; margin: 0in -3.2pt 0.0001pt 0in; line-height: normal;"><font face="Work Sans">All applications must include a cover letter, which clearly indicates the positions being applied for and should be addressed to:&nbsp;</font></p><p class="MsoNormal" style="text-align: left; margin: 0in -3.2pt 0.0001pt 0in; line-height: normal;"><font face="Work Sans"><br></font></p><p class="MsoNormal" style="text-align: left; margin: 0in -3.2pt 0.0001pt 0in; line-height: normal;"><font face="Work Sans"><b>The Permanent Secretary</b></font></p><p class="MsoNormal" style="text-align: left; margin: 0in -3.2pt 0.0001pt 0in; line-height: normal;"><font face="Work Sans"><b>Ministry of Finance</b></font></p><p class="MsoNormal" style="text-align: left; margin: 0in -3.2pt 0.0001pt 0in; line-height: normal;"><font face="Work Sans"><b>Attention: Director, Human Resources</b></font></p><p class="MsoNormal" style="text-align: left; margin: 0in -3.2pt 0.0001pt 0in; line-height: normal;"><font face="Work Sans"><br></font></p><p class="MsoNormal" style="margin-top:0in;margin-right:-3.2pt;margin-bottom: 0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;line-height:normal"><span style="text-align: left;"><font face="Work Sans"></font></span></p><p class="MsoNormal" style="text-align: left; margin: 0in -3.2pt 0.0001pt 0in; line-height: normal;"><font face="Work Sans">Your cover letter together with your Curriculum Vitae, academic qualifications and other relevant certifications, two (2) work-related references (where applicable), one (1) personal recommendation, and a Police Certificate of Character, or receipt thereof (no later than six (6) months old), must be uploaded as a <b>single pdf file</b> (no greater than <b>2MB </b>in size).</font></p><p class="MsoNormal" style="margin-top:0in;margin-right:-3.2pt;margin-bottom: 0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;line-height:normal"><span style="text-align: left;"><font face="Work Sans"><br></font></span></p><p class="MsoNormal" style="margin-top:0in;margin-right:-3.2pt;margin-bottom: 0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;line-height:normal"><b>MINIMUM EXPERIENCE AND TRAINING:</b></p><ul><li style="margin: 0in -3.2pt 0.0001pt 0in; text-align: justify; line-height: normal;">Minimum of five (5) years' experience in project management, including a minimum of two (2) years in leading projects.</li><li style="margin: 0in -3.2pt 0.0001pt 0in; text-align: justify; line-height: normal;">Training as evidenced by the possession of a recognised University degree in Project Management; Engineering, Information Technology, Management or the Social Sciences, with courses in Project Management, Financial Management, Project Quality or a related area.</li></ul>
Key and Critical Responsibilities
<ul><li>Develops and implements project plans/proposals for small to medium-sized projects. This includes:</li></ul><div style="margin-left: 100px;">- Holding meetings with stakeholders to obtain information on business requirements;</div><div style="margin-left: 100px;">- Determining the scope and deliverables of the project;</div><div style="margin-left: 100px;">- Identifying the work activities required for successful project completion;</div><div style="margin-left: 100px;">- Establishing schedules;</div><div style="margin-left: 100px;">- Preparing budgetary and staffing plans;</div><div style="margin-left: 100px;">- Identifying and assessing risks and issues.</div><ul><li>Monitors and manages project expenditure to ensure project is completed within budget; applies for release of funds as required; authorises project expenditure in line with budget plan.</li><li>Manages project schedule to ensure timely completion of the project and milestones; establishes work plan and staffing for the project and arranges for recruitment and equipment of project personnel.</li><li>Supervises project team</li><li>Manages project resource allocations.</li><li>Manages changes to project scope, cost, schedule, and quality; ensures that all changes are documented and approved.</li><li>Monitors and manages project quality to ensure the deliverables comply with agreed standards.</li><li>Monitors, manages and responds to project risks and issues; recommends and Implements solutions.</li><li>Develops monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.</li><li>Oversees contractors/consultants and outsourcing services to ensure compliance with contract; also evaluates their performance.</li><li>Performs project post implementation activities such as feedback from stakeholders, preparing reports and archiving information.</li><li>Prepares Cabinet Notes, reports, presentation and other documentation for management on project matters; reviews status and other reports prepared by project personnel.</li><li>Convenes meeting on project matters with management, project staff, contractors/consultants and other stakeholders.</li><li>Performs related work as may be required.</li></ul>
Key Competency
<div><b>KNOWLEDGE, SKILLS, AND ABILITIES:</b></div><div><u>Knowledge&nbsp;</u></div><ul><li>Knowledge of project management principles, practices, techniques and procedures.</li><li>Knowledge of principles, practices and techniques of Strategic Management, Project Cycle Management.</li><li>Knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.</li><li>Knowledge of the government financial rules, regulations and procedures pertinent to programme/project management especially the Public Sector Investment Programme (PSIP).</li></ul><div><br></div><div><u>Skills and Abilities</u></div><ul><li>Proficiency in the use of Microsoft Office Suite.</li><li>Skill in the use of project management software.</li><li>Skill in programme/project planning and implementation.&nbsp;</li><li>Ability to use the Internet for research purposes.</li><li>Ability to use e-Government technology platforms.</li><li>Ability to analyse and evaluate projects and to devise effective methods of evaluation.</li><li>Ability to lead and manage small to medium sized projects, including project team.</li><li>Ability to lead the project implementation process and devise creative solutions to address problems encountered and resolve conflicts.</li><li>Ability to conduct research into programme/project related issues.</li><li>Ability to communicate effectively both orally and in writing.</li><li>Ability to establish and maintain effective working relationship with project stakeholders, associates, other public service employees and the public.</li></ul>