Ministry of National Security
Port of Spain
Job Description
<span lang="EN-GB" style="font-size:11.0pt;mso-bidi-font-size: 10.0pt;line-height:115%;font-family:" calibri",sans-serif;mso-ascii-theme-font:="" minor-latin;mso-fareast-font-family:calibri;mso-fareast-theme-font:minor-latin;="" mso-hansi-theme-font:minor-latin;mso-bidi-font-family:"times="" new="" roman";="" mso-bidi-theme-font:minor-bidi;mso-ansi-language:en-gb;mso-fareast-language:="" en-us;mso-bidi-language:ar-sa"=""><span style="font-family: " work="" sans";"="">The incumbent is required to manage and direct the provision of facilities management services in a large Ministry/Department ensuring regulatory compliance and a safe and functional work environment for employees and clients. Duties include directing and co-ordinating staff performing facilities management work; developing and implementing a preventative maintenance programme, facilities management policies, procedures and guidelines; advising&nbsp; </span><span style="font-family: " work="" sans";"="">on facilities management matters; making recommendations for implementing facilities upgrades and construction; developing budget proposals; preparing tender documents and supervising contractors providing contracted services related to facilities management.&nbsp;</span></span>
Key and Critical Responsibilities
<ul><li>Plans, organizes, directs and co-ordinates the work of staff engaged in the provision of facilities management services in the Ministry/Department.</li><li>Develops and implements a programme for the ongoing and preventative maintenance and the operations of all building facilities, grounds, equipment and mechanical/electrical systems.</li><li>Directs the development of and manages the implementation of facilities upgrades, remodeling, construction, relocation and other related projects.</li><li>Advises on all matters relating to or adversely affecting the functional integrity of the buildings, equipment and facilities services of the Ministry/Department and recommends remedial measures.</li><li>Makes recommendations regarding building structures, alterations, additions to equipment, fixtures and other such charges as required to maintain optimal decor and function of the facilities.</li><li>Directs and co-ordinates the planning and acquisition of accommodation and the utilization of space and facilities consistent with the requirements of organizational efficiency.</li><li>Ensures that all facilities are in compliance with the Occupational Safety and Health Act (OSHA) and proper systems for the security of all facilities and occupants are in place; also develops health and safety policies, guidelines and procedures.</li><li>Coordinates all projects and provides overall supervision to contractors engaged in performing work related to repair, maintenance and upgrades to buildings, grounds, equipment and other systems.</li><li>Develops and submits budget proposals in respect of the provision of facilities management services for inclusion in draft estimates; also prepare scopes of work and cost estimates for contracted services related to facilities management.</li><li>Directs and oversees the development and preparation of tender documents and contract specifications for facilities management contracted services.</li><li>Performs periodic inspections of all facilities, equipment and systems to ensure optimal functioning.</li><li>Prepares and/or directs the preparation of Cabinet Notes, reports, correspondence and other documents pertinent to facilities management.</li><li>Represents the Ministry/Department on committees, meetings and other fora on facilities management and related matters.</li><li>Performs related duties.&nbsp; &nbsp;</li></ul>
Key Competency
<ul><li>Extensive knowledge of the principles and techniques of Facilities Management.</li><li>Extensive knowledge of building construction and maintenance work, codes and standards.</li><li>Extensive knowledge of the methods, materials and equipment used in upgrades, preventative maintenance and repair of facilities and equipment.</li><li>Considerable knowledge of the OSHA as it pertains to facilities management.</li><li>Considerable knowledge of project management principles and techniques.</li><li>Considerable knowledge of principles of space planning and utilization.</li><li>Considerable knowledge of the procedures involved in budget preparation, work scope development and cost estimation for contracted services and public service procurement.</li><li>Skill in the use of personal computers.</li><li>Proficiency in the use of Microsoft Office and Microsoft Project.</li><li>Ability to use e-government technology platforms.</li><li>Ability to develop and implement a preventative maintenance programme for building, facilities, equipment and systems.</li><li>Ability to plan, direct and coordinate the work of staff performing facilities management duties.</li><li>Ability to prepare budget proposals, scopes of work and cost estimates related to the provision of facilities management services.</li><li>Ability to communicate effectively both orally and in writing; and to prepare comprehensive reports, briefs and other documents on facilities management matters.</li><li>Ability to establish and maintain effective working relationships with associates, other public service employees and members of the public.</li></ul><p><span style="letter-spacing: 0.4px;"><br></span></p><p><span style="letter-spacing: 0.4px;"><b><u>Minimum Experience and Experience</u></b></span></p><ul><li><span style="letter-spacing: 0.4px;">Minimum of eight (8) years' experience performing facilities management duties, including at least four (4) years at a managerial/supervisory level.</span></li><li><span style="letter-spacing: 0.4px;">Training as evidenced by the possession of a Bachelor's Degree in Facilities Management or Civil/Structural/Mechanical/Electrical Engineering supplemented by certification in Facilities Management.</span></li></ul>