Ministry of Social Development and Family Services
Port of Spain
Job Description
<span lang="EN-TT" style="font-size:12.0pt;font-family: " times="" new="" roman",serif;mso-fareast-font-family:calibri;mso-fareast-theme-font:="" minor-latin;mso-ansi-language:en-tt;mso-fareast-language:en-us;mso-bidi-language:="" ar-sa"="">The incumbent is required to assist in developing and implementing a facilities and equipment maintenance and upgrade programme for a Ministry/Department. Duties include inspecting facilities and equipment for deficiencies; assisting in property acquisitions; preparing scopes of work and cost estimates; space planning and utilisation; assisting in preparing tenders; monitoring contractors performing maintenance and repair services and preparing reports on facilities management activities.</span>
Key and Critical Responsibilities
<ul><li><span style="font-family: " times="" new="" roman";"=""></span><font face="Times New Roman">Performs facilities and equipment inspections to ensure optimal functioning and report deficiencies identified to management in order to facilitate corrective action. </font></li><li><font face="Times New Roman"> Develops and implements facilities and equipment maintenance schedule, health and safety policies, guidelines and procedures in a small Ministry/Department or assists in performing these functions in a large or medium sized Ministry.</font></li><li><font face="Times New Roman"> Participates in property acquisition and compliance activities, also assists with the preparation, negotiation and review of leases and rental agreements for maintenance and upkeep of property. </font></li><li><font face="Times New Roman"> Prepares budget proposals, scopes of work and cost estimates for projects related to maintenance, repairs, improvements, upgrades and modifications of facilities and equipment. </font></li><li><font face="Times New Roman"> Plans utilisation of space and facilities consistent with the requirements of organisational efficiency. </font></li><li><font face="Times New Roman"> Assists in the management of a disaster recovery programme and in the provision of facilities security, electronic loss prevention, fire and life safety-related services. </font></li><li><font face="Times New Roman"> Assists in the preparation of tender documents and contract speculations in respect of contracted services for facilities and equipment maintenance, repair and upgrades. </font></li><li><font face="Times New Roman"> Monitors contracts performing contracted services related to the maintenance, repair and upgrades to ensure work is completed according to specifications. </font></li><li><font face="Times New Roman"> Develops and maintains or assists in developing and maintaining of an efficient and up-to-date facilities management information database. </font></li><li><font face="Times New Roman"> Prepares or assists in the preparation of Cabinet Notes, reports, correspondence and other official documents related to facilities management. </font></li><li><font face="Times New Roman"> Performs other related duties as may be required.</font></li></ul><div><span style="letter-spacing: 0.4px;"><br></span></div>
Key Competency
<div><p><font face="Times New Roman"><b>Knowledge, Skills and Abilities</b></font></p><ul><li><font face="Times New Roman">Knowledge of the methods, materials and equipment used in the preventative maintenance and repair of facilities and equipment.</font></li><li><font face="Times New Roman">Knowledge of the principles and practices of Facilities Management.</font></li><li><font face="Times New Roman">Knowledge of building, construction and maintenance work, codes and standards.</font></li><li><font face="Times New Roman">Knowledge of Occupational Safety and Health Act.</font></li><li><font face="Times New Roman">Knowledge in project management principles and practices.</font></li><li><font face="Times New Roman">Some knowledge of the principles of office space planning and utilisation.&nbsp;</font></li><li><font face="Times New Roman">Skill in the use of personal computers.</font></li><li><font face="Times New Roman">Ability to conduct inspections of facilities and equipment and identify deficiencies.</font></li><li><font face="Times New Roman">Ability to develop and implement facilities and equipment maintenance schedules.</font></li><li><font face="Times New Roman">Proficiency in Microsoft Office and Microsoft Project.</font></li><li><font face="Times New Roman">Ability to prepare estimates, specifications and budget for facilities maintenance repair and upgrade projects.</font></li><li><font face="Times New Roman">Ability to effectively communicate both orally and in writing.</font></li><li><font face="Times New Roman">Ability to establish and maintain effective working relationships with fellow employees and members of the public.</font></li><li><font face="Times New Roman">Ability to prepare reports and other documents and to maintain records.</font></li></ul></div><div><br></div><div><br></div><div><div><p><span style="transition-property: all; letter-spacing: 0.4px;"><b>Minimum Experience and Training</b></span></p><ul><li><span style="font-family: " times="" new="" roman";"="">Minimum of four (4) years' experience in facilities management.&nbsp;</span></li><li><span style="font-family: " times="" new="" roman";"="">Training as evidenced by the possession of a recognised Bachelor's degree in Facilities Management; or in the Civil/Structural/Constructional/Electrical Engineering supplemented by certification in Facilities Management.&nbsp;</span></li></ul></div><div><br></div><div><br style="letter-spacing: 0.4px;"></div></div><div><div><span style="font-family: " times="" new="" roman";"=""></span></div></div>