Trinidad and Tobago Police Service (TTPS)
Port of Spain
Job Description
<div style="text-align: justify;"><span style="letter-spacing: 0.4px;">The incumbent is required to manage and direct the provision of facilities management services in the Trinidad and Tobago Police Service ensuring regulatory compliance and a safe and functional work environment for employees and clients. Duties include directing and coordinating staff performing facilities management work; developing and implementing a preventative maintenance programme, facilities management policies, procedures and guidelines; advising on facilities management matters; making recommendations for implementing facilities upgrades and construction; developing budget proposals; preparing tender documents and supervising contractors providing contracted services related to facilities management.</span></div>
Key and Critical Responsibilities
<ul><li style="text-align: justify; ">Plans, organizes, directs and co-ordinates the work of staff engaged in the provision of facilities management services in the Trinidad and Tobago Police Service.</li><li style="text-align: justify;">Develops and implements a programme for the ongoing and preventative maintenance and the operations of all building facilities, grounds, equipment and mechanical/electrical systems.</li><li style="text-align: justify;">Directs the development of and manages the implementation of facilities upgrades, remodelling, construction, relocation and other related projects.</li><li style="text-align: justify;">Advises on all matters relating to or adversely affecting the functional integrity of the buildings, equipment and facilities services of the Trinidad and Tobago Police Service and recommends remedial measures.&nbsp;</li><li style="text-align: justify;">Makes recommendations regarding building structures, alterations, additions to equipment, fixtures and other such charges as required to maintain optimal decor and function of the facilities.</li><li style="text-align: justify;">Directs and co-ordinates the planning and acquisition of accommodation and the utilization of space and facilities consistent with the requirements of organizational efficiency.</li><li style="text-align: justify;">Enforces compliance with the Occupational Safety and Health Act (OSHA) and proper systems for the security of all facilities and occupants are in place; also develops health and safety policies, guidelines and procedures.</li><li style="text-align: justify;">Coordinates all projects and provides overall supervision to contractors engaged in performing work related to repair, maintenance and upgrades to buildings, grounds, equipment and other systems.&nbsp;</li><li style="text-align: justify;">Develops and submits budget proposals in respect of the provision of facilities management services for inclusion in draft estimates; also prepare scopes of work and cost estimates for contracted services related to facilities management.</li><li style="text-align: justify;">Directs and overseas the development and preparation of tender documents and contract specifications for facilities management contracted services.</li><li style="text-align: justify;">Performs periodic inspections of all facilities, equipment and systems to ensure optimal functioning.&nbsp;</li><li style="text-align: justify;">Prepares and /or directs the preparation of Cabinet Notes, reports, correspondence and other documents pertinent to facilities management.&nbsp;</li><li style="text-align: justify;">Represents the Ministry /Department on committees, meeting and other fora on facilities management and related matters.</li><li style="text-align: justify;">Performs related duties as maybe required.&nbsp;&nbsp;</li></ul>
Key Competency
<ul><li style="text-align: justify; ">Extensive knowledge of the principles and techniques of Facilities Management.</li><li style="text-align: justify;">Extensive knowledge of building construction and maintenance work, codes and standards.</li><li style="text-align: justify;">Extensive knowledge of the methods, materials and equipment used in upgrades, preventative maintenance and repair of facilities and equipment.&nbsp; </li><li style="text-align: justify;">Considerable knowledge of the OSHA as it pertains to facilities management.</li><li style="text-align: justify;">Considerable knowledge of project management principles and techniques.</li><li style="text-align: justify;">Considerable knowledge of principles of space planning and utilization.</li><li style="text-align: justify;">Considerable knowledge of the procedures involved in budget preparation, work scope development and cost estimation for contracted services and public service procurement.</li><li style="text-align: justify;">Skill in the use of personal computers.</li><li style="text-align: justify;">Proficiency in the use of Microsoft Office and Microsoft Project.</li><li style="text-align: justify;">Ability to use e-government technology platforms.</li><li style="text-align: justify;">Ability to develop and implement a preventative maintenance programme for building, facilities, equipment and systems.</li><li style="text-align: justify;">Ability to plan, direct and coordinate the work of staff performing facilities management duties.</li><li style="text-align: justify;">Ability to prepare budget proposals, scopes of work and cost estimates related the provision of facilities management services.</li><li style="text-align: justify;">Ability to communicate effectively both orally and in writing; and to prepare comprehensive reports, briefs and other documents on facilities management matters.</li><li style="text-align: justify;">Ability to establish and maintain effective working relationships with associates, other public service employees and members of the public.</li></ul><p style="text-align: justify;"><br></p><h4 style="text-align: justify;"><span style="font-family: " work="" sans";"=""><b>Minimum Experience and Training</b></span></h4><p></p><ul><ul></ul></ul><p></p><ul><li style="text-align: justify;"><span style="color: rgb(0, 0, 0); font-size: 15px; letter-spacing: 0.4px;">Minimum of eight (8) years' experience performing facilities management duties, including at least four (4) years at a managerial /supervisory level.</span></li><li style="text-align: justify;">Training as evidenced by the possession of a Bachelor's Degree in Facilities Management; <b>OR&nbsp;</b>Civil/ Structural/Mechanical/Electrical Engineering supplemented by certification in Facilities Management.</li></ul>