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Job Description

Kind of Work<o:p></o:p> Professional work in the field of procurement, retention and disposal.<o:p></o:p> &nbsp; Distinguishing Features of Work<o:p></o:p> An employee in this class is responsible for providing support and participating in the&nbsp;implementation of procurement, retention and disposal activities and in the provision of related&nbsp;services in the Chaguanas Borough Corporation. Work involves interpreting and applying procurement, retention and disposal policies and procedures; conducting research and analysing&nbsp;procurement/disposal data to inform policy development; participating in the implementation of&nbsp;the Annual Procurement and Disposal Plan; supervising support staff and providing advice and&nbsp;guidance on procurement and disposal related issues. Work is performed with some initiative and independent judgment but employee receives general direction from a professional superior who reviews work for adherence to procurement legislation, procurement procedures and compliance with Departmental policy. &nbsp; Examples of Work<o:p></o:p> Participates in the implementation of the Annual Procurement and Disposal Plan, programmes and projects to support the overall strategic objectives of the Chaguanas Borough Corporation.<o:p></o:p> &nbsp; Participates in the provision of procurement, retention and disposal services in accordance with&nbsp;the relevant legislation, policies, procedures, rules and regulations. &nbsp; Supervises the activities of support staff involved in the provision of the procurement, retention&nbsp;and disposal services. &nbsp; Issues tender documents and maintains and updates the register of pre-qualified contractors.<o:p></o:p> &nbsp; Implements measures to identify and prevent fraudulent practices.<o:p></o:p> &nbsp; Reviews the OPR's database to ensure that the information of the contractors/suppliers supplying&nbsp;goods, works or services for the Ministry/Department are up to date. &nbsp; Conducts quality control checks to ensure that contract deliverables are provided in compliance&nbsp;with contractual arrangements. &nbsp; Provides advice and guidance on matters regarding the application of procurement and disposal&nbsp;legislation, policies, procedures, rules and regulations. Liaises with the Office of Procurement Regulation to obtain advice and guidance on the&nbsp;interpretation and application of procurement and disposal policies, procedures, and legislation. &nbsp; Prepares relevant files, inclusive of reports with recommendations for the award or disposals of&nbsp;low value/low risk contracts, based on the evaluation of tenders, for review by the Accounting Officer. &nbsp; Conducts research and analyses data on performance related issues pertaining to procurement and disposal, reports findings and makes recommendations for improvement to the Procurement and Disposal Performance Management System.<o:p></o:p> &nbsp; Participates in the implementation of the performance management system related to public&nbsp;procurement and disposal. &nbsp; Participates in the drafting of preliminary budgetary estimates of expenditure for the Procurement and Disposal Unit.<o:p></o:p> &nbsp; Drafts Notes for Cabinet, circulars, memoranda, manuals and other documents related to&nbsp;procurement and disposal matters. &nbsp; Performs related duties as required. <o:p></o:p>

Key and Critical Responsibilities

Required Knowledge, Skills and Abilities<o:p></o:p> Considerable knowledge of the principles, practices, methods and techniques of procurement,&nbsp;retention and disposal management. &nbsp; Considerable knowledge of legislation, policies, procedures, rules and regulations related to public procurement and disposal management.<o:p></o:p> &nbsp; Knowledge of the Exchequer and Audit Act, Financial Regulations and Instructions.<o:p></o:p> &nbsp; Knowledge of research methods, principles and techniques.<o:p></o:p> &nbsp; Knowledge of supply market operations.<o:p></o:p> &nbsp; Knowledge of relevant computer applications, including e-procurement.<o:p></o:p> &nbsp; Basic knowledge of the principles of fraud detection.<o:p></o:p> &nbsp; Ability to negotiate contracts.<o:p></o:p> &nbsp; Ability to use e-procurement software applications.<o:p></o:p> &nbsp; Ability to use the internet for research purposes.<o:p></o:p> &nbsp; Ability to analyse and evaluate data and identify trends in procurement and disposal management.<o:p></o:p> &nbsp; Ability to interpret legislation, policies, procedures, rules and regulations pertaining to the&nbsp;procurement and disposal of public property. &nbsp; Ability to supervise the activities of support staff engaged in the provision of procurement and&nbsp;disposal services. &nbsp; Ability to make decisions within approved policy frameworks.<o:p></o:p> &nbsp; Ability to communicate effectively both orally and in writing.<o:p></o:p> &nbsp; Ability to prepare reports.<o:p></o:p> &nbsp; Ability to exercise tact and diplomacy in the performance of duties.<o:p></o:p> &nbsp; Ability to maintain confidentiality and integrity in the performance of duties.<o:p></o:p> &nbsp; Ability to establish and maintain effective working relationships with associates and other&nbsp;stakeholders.

Key Competency

Minimum Experience and Training<o:p></o:p> The possession of an undergraduate degree in Management Studies.<o:p></o:p> &nbsp; Certification in Procurement and Supply Procurement Management or Supply Chain Management from an accredited institution; or any equivalent combination of experience and training.<o:p></o:p> &nbsp; Minimum of five (5) years experience in the Public Service and a minimum of two (2) years experience in the Procurement Department, in the area of procurement, retention and disposal of public property. <o:p></o:p> &nbsp; Working knowledge of the Public Procurement and Disposal of Public Property Act of 2015 and General Guidelines- Comprehensive Handbook on Procurement, Retention and Disposal of Public Property. <o:p></o:p>

Procurement Officer

Job Information

Chaguanas Borough Corporation

Job Description

Key and Critical Responsibilities

Key Competency

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