EmployTT

Job Description

The incumbent is required to contribute to the achievement of the communications targets of the&nbsp;Ministry/Department and assist in monitoring their implementation. Duties include coordinating media relations strategies, producing and disseminating materials for communicating information about the Ministry/Department and its services; coordinating the content of the intranet or external website and the production of a quarterly newsletter; disseminating reports and publications; and maintain an updated database of contacts and an effective communication system within the Ministry/Department. Depending on work assignment, the incumbent will be required to perform duties in one or more of the Communications functional areas.

Key and Critical Responsibilities

Strategy and Measurement<ul><li style="text-align: justify; margin-left: 2.8pt;">Assists in tracking developments&nbsp;in the Ministry/Department's sector nationally and globally.</li><li style="margin-left: 2.8pt;">Participates in the design, organization and implementation of a creative and effective Marketing/Communications Strategy, Including content management for the Ministry/Departments digital media and that it is adequately integrated into the Ministry/Departments Operations&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Participates in the preparation and execution of programmes geared towards educating and informing the Public&nbsp;</li><li style="margin-left: 2.8pt;">Conducts research and utilizes other data to analyze and evaluate information to prepare policy documents, briefs, working papers and presentations&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Assists with relevant research, including but not limited to the conduct of interviews to determine the success and outreach of Information Programmes and initiates corrective action as appropriate&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Assists in identifying stakeholders needs and proposes relevant engagement strategies&nbsp;</li><li style="margin-left: 2.8pt;">Liaises with Media Services to monitor print and electronic media to keep the Ministry/Department informed of developments within the Communications environment&nbsp;</li><li style="margin-left: 2.8pt;">Interprets HR policies and procedures to assist clients with queries and concerns&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Prepares communications reports, Cabinet/Ministerial Notes, internal notes and other documents</li></ul> Product and Events<ul><li style="text-align: justify; margin-left: 2.8pt;">Develops and implements marketing, media placement and distribution strategies for the Ministry/Department&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Assists in the production of literature formats such as booklets, posters, and brochures for public outreach and sensitization.&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Assists in the development of information and activities such as health and wellness, safety awareness and other cultural and workplace-enhancing projects&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Performs day-to-day management of the intranet site through the use of a Content&nbsp;Management System, including design, content and technical functions, to ensure that it is useful for staff and that content Is up-to-date, accurate and consistent with the Brand Identity Guide.</li><li style="text-align: justify; margin-left: 2.8pt;">Develops and manages internal communication activities Involving, engaging, and informing all employees, utilizing appropriate communication tools&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Prepares, develops, writes, and edits content for the Intranet, staff newsletter, team briefings, noticeboards, and other Internal communications channels, as well as for project briefs.&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Maintains and <img width="1" height="1" src="file:///C:/Users/Ijaz%20Hosein/AppData/Local/Packages/oice_16_974fa576_32c1d314_900/AC/Temp/msohtmlclip1/01/clip_image002.jpg" v:shapes="Picture_x0020_5819" style="text-indent: -0.25in; letter-spacing: 0.4px;">regularly updates a detailed calendar of events for the Ministry/Department.&nbsp;</li></ul> Media and Advertising<ul><li style="text-align: justify; margin-left: 2.8pt;">Develops a media strategy&nbsp;for each announcement, launch or significant media event.&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Organizes and manages press, radio, and television interviews&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Writes a variety of communications (e.g. press releases, personal interest stories, newsletters etc.) for the purpose of keeping the media and public informed of the activities of the Ministry/Department</li><li style="text-align: justify; margin-left: 2.8pt;">Coordinates collateral completion, printing, and distribution to selected media representatives&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Drafts appropriate responses to adverse publicity.&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Undertakes research on current digital media technology and marketing and communications trends to improve Ministry/Department communications.&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Monitors national, regional, and international news to identify evolving trends and opinions which may impact the work of the Ministry/Department.&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Monitors media scanning databases and redirects any Issues to the relevant authorities.&nbsp; &nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Provides media summaries and alerts on breaking news</li></ul> Stakeholder Engagement<ul><li style="text-align: justify; margin-left: 2.8pt;">Performs protocol duties&nbsp;for the Ministry/Department in accordance with established standards to ensure appropriate etiquette is used in interactions with individuals such as dignitaries and officials.&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Assists in identifying stakeholders' needs and proposes relevant engagement strategies.&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Contributes to the implementation of stakeholder engagement strategies including citizen engagement and events management&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Develops, manages, and controls procedures for all Internal and external correspondence&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Researches and assembles information for members of the public&nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Distributes relevant educational material on the activities of the Ministry/Department.</li><li style="text-align: justify; margin-left: 2.8pt;">Creates and updates a database/directory of stakeholders contact information, profiles and services.&nbsp; &nbsp;</li><li style="text-align: justify; margin-left: 2.8pt;">Performs other related duties as required<o:p></o:p><o:p></o:p></li></ul><o:p></o:p>

Key Competency

Knowledge:<ul><li style="text-align: justify; ">Knowledge of current theories&nbsp;and practices in communications research, planning and strategy, and the role of mass media&nbsp;&nbsp;</li><li>Knowledge of media issues, social marketing theory and practice, -communications strategies and implementation and behavioural sciences&nbsp;</li><li>Knowledge of marketing, stakeholder engagement; citizen engagement, public -relations, advertising, promotion and other communications methods&nbsp;&nbsp;</li><li style="text-align: justify; ">Knowledge of modern techniques of news gathering and release&nbsp; &nbsp;</li><li>Knowledge of key Government Policies, National Development Strategies, and priorities&nbsp;</li><li style="text-align: justify; "><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Work Sans&quot;;" work="" sans";"="">&nbsp;Some knowledge of the Constitution of The Republic of Trinidad and Tobago&nbsp;</li><li>Some knowledge of the organizational structure of the Government of Trinidad and Tobago;&nbsp; &nbsp;</li><li>Knowledge of modern techniques of news gathering/event management&nbsp;</li><li style="text-align: justify; ">Knowledge of protocol procedures&nbsp;&nbsp;</li></ul>Skills and Abilities:&nbsp;<ul><li style="text-align: justify;">Skills in project implementation&nbsp;&nbsp;</li><li style="text-align: justify;">Skill In the use of personal computers&nbsp;&nbsp;</li><li style="text-align: justify;">Ability to use e-government technology platforms&nbsp;&nbsp;</li><li style="text-align: justify;">Ability to use the internet for research purposes.&nbsp;&nbsp;</li><li style="text-align: justify;">Ability to plan, organize and supervise the work of support staff.&nbsp; &nbsp;</li><li style="text-align: justify;">Ability to communicate at a high level, both orally and in writing&nbsp;</li><li style="text-align: justify;">Ability to establish and maintain effective working relationships with colleagues, members of the media and the public&nbsp;&nbsp;</li><li style="text-align: justify;">Proficiency in the use of Microsoft Office Suite</li></ul>Minimum Experience and Training:<ul><li style="text-align: justify;">Minimum of two (2) years' experience&nbsp;in Communications or Public Relations, preferably in the Public Sector&nbsp;&nbsp;</li><li style="text-align: justify;">Training as evidenced by a recognized University Degree in Communications Studies, or a related discipline&nbsp;</li><li style="text-align: justify;">Any suitable combination of experience and training</li></ul>Interested persons must register on the EmployTT platform and upload a resume and copies of relevant certificates. Applicants must also include one work-related and one personal reference.&nbsp;<o:p></o:p>Applications submitted without these documents will not be considered.<o:p></o:p><o:p></o:p>Persons who have previously applied for these positions are required to re-apply in response to this advertisement. Please note that only applications submitted via EmployTT will be accepted, and only shortlisted candidates will be contacted.

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Ministry of Public Utilities (MPU)

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Key and Critical Responsibilities

Key Competency

Communications Officer

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Ministry of Public Utilities (MPU)

Job Description

Key and Critical Responsibilities

Key Competency

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