EmployTT

Job Description

The incumbent is required to play a key role in the implementation of the Ministry's/Department's communications strategy and programmes. Duties include assisting in the development, implementation and evaluation of these strategies and programmes taking the lead on citizen engagement, media campaigns; public relations, and other communications activities to generate consistent awareness and engagement results with clear targets and priorities and supervising lower-level staff engaged in related work. Depending on work assignment, the incumbent will be required to perform duties in one or more of the communications functional areas.<div align="center"> </div>

Key and Critical Responsibilities

Strategy and Measurement<ul><li style="text-align: justify; margin-left: 4.05pt;">Takes the lead in strategy and programme development for diverse and highly complex communications campaigns, both internal and external of special significance to the Ministry's/Departments work, anticipating critical communications/public relations issues; contributes to the formulation of public positions on critical issues related to the work of Ministry/Department.&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Develops the Ministry's/Department's communication policy and strategy in collaboration with the Ministry's/Departments executive team and other relevant senior management members and executes same.&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Coordinates the budgeting, planning, direction, coordination, implementation and evaluation of major events and programmes In the Ministry/Department and ensures successful execution.&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Liaises and interacts with personnel of the Ministry/Department to ensure that communications policy considerations are adequately integrated into the Ministrys/Department's operations.&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Identifies stakeholders' needs and reviews relevant engagement strategies as submitted by staff supervised&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Directs the research, information gathering, editing, and writing of communications briefs, proposals, and other documents<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Work Sans&quot;;" work="" sans";"="" times="" new="" roman";"="">&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</li><li style="margin-left: 4.05pt;">Collaborates with others to develop Internal and external communications goals for the purpose of identifying audiences for stakeholder engagement efforts and ensuring Ministry/Department-wide objectives are achieved in the most efficient and timely manner<p class="MsoListParagraph" style="margin-top:0cm;margin-right:6.1pt;margin-bottom: 9.95pt;margin-left:36.0pt;mso-add-space:auto;text-align:justify;text-justify: inter-ideograph;text-indent:-18.0pt;line-height:103%;mso-list:l0 level1 lfo1"><o:p></o:p></li></ul>Products and Events<ul><li style="text-align: justify; margin-left: 4.05pt;">Promotes a positive image of the Ministry/Department (e.g communications with district staff, the public and media, including press conferences, newsworthy events, story ideas, district benefits and programs, etc.) to create cooperative working relationships.</li><li style="margin-left: 4.05pt;">Prepares an annual and quarterly programme of public relations activities including but not limited to, lectures, talks conferences, and exhibitions.&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Promotes the development of information and activities such as health and wellness, safety awareness and other cultural and workplace-enhancing projects.&nbsp;&nbsp;</li><li style="margin-left: 4.05pt;">Negotiates for space contracts and books event spaces, arranges food and beverages orders supplies and audio-visual equipment, makes travel arrangements, orders event signs, and ensures appropriate dcor (florals, linens, colour schemes, etc.) to meet the quality expectations of the Ministry/Department.&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Work Sans&quot;;" work="" sans";"="" times="" new="" roman";"="">&nbsp;Supervises directs, and coordinates the activities of personnel, subcontractors, and vendors, as required, to<img width="1" height="1" src="file:///C:/Users/IHosein/AppData/Local/Temp/msohtmlclip1/01/clip_image001.jpg" v:shapes="Picture_x0020_10384"><img width="1" height="1" src="file:///C:/Users/IHosein/AppData/Local/Temp/msohtmlclip1/01/clip_image002.jpg" v:shapes="Picture_x0020_10383"> successfully execute all aspects of the event on the scheduled delivery day.&nbsp;</li><li style="margin-left: 4.05pt;">Provides post-event analysis, budget recaps and participant feedback and incorporates learning into future plans.</li><li style="margin-left: 4.05pt;">Researches trends (e.g. policies/procedures; economic/cultural Issues; computer/software and facilities technologies; layout/design of publications, etc.) for the purpose of obtaining knowledge on current issues and advancement practices.</li></ul> Media and Advertising<ul><li style="margin-left: 4.05pt;"><span style="text-align: justify; text-indent: -18pt; letter-spacing: 0.4px; font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Work Sans&quot;;" work="" sans";"="" times="" new="" roman";"="">&nbsp;Provides advice to relevant stakeholders on media-related issues, including but not limited to preparing talking points and media coaching.&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Identifies media engagement opportunities and provides media coaching to staff that may interact with the press. </li><li style="text-align: justify; margin-left: 4.05pt;">Leads a team that prepares briefs, media releases, advertisements, presentations and drafts or reviews speeches to be delivered by the Minister and other senior personnel of the Ministry/Department.&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Leads and coordinates the production of all print and audio-visual communications materials, including but not limited to newsletters, press releases, advertising, and speeches&nbsp;&nbsp;</li><li style="margin-left: 4.05pt;">Oversees the preparation, production and dissemination of both routine and complex outreach products such as brochures, briefs, press kits, news releases, op-eds/articles, radio/TV broadcasts, PowerPoint presentations, <img width="1" height="1" src="file:///C:/Users/IHosein/AppData/Local/Temp/msohtmlclip1/01/clip_image002.jpg" v:shapes="Picture_x0020_10401">brochures, Q&amp;As, websites and speeches that promote the strategic and timely flow of information end key messages about the Ministry/Department, its policies, and operations to key internal and external audiences&nbsp;</li><li style="margin-left: 4.05pt;">Analyses current events, public comments, and press opinions with a view risk management; advises the Ministry's/Department's executive team and staff and clients on trends, news developments, or changing/unexpected circumstances and recommends appropriate strategic responses.&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Participates in, plans, coordinates, and organizes public consultations, conferences, media monitoring, media tours and events, public opinion research activities, public image enhancement programmes, seminars, workshops, and similar special events</li></ul> Stakeholder Engagement<ul><li style="text-align: justify; margin-left: 4.05pt;">Supervises and provides advice and guidance to staff engaged<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Work Sans&quot;;" work="" sans";"="" times="" new="" roman";"="">&nbsp;in the performance of protocol duties for the Ministry/Department in accordance with established standards to ensure appropriate etiquette is used in interactions with Individuals such as dignitaries and officials.&nbsp;</li><li style="margin-left: 4.05pt;">Liaises and interacts with personnel of the Ministry/Department to ensure that communications policy considerations are adequately integrated into its operations.</li><li style="margin-left: 4.05pt;">Responds to inquiries from Internal and external parties for the purpose of providing information and/or direction.</li><li style="margin-left: 4.05pt;">Initiates and sustains professional relationships with key Internal and/or external constituencies including the media, civil society, academia, businesses, and governments.&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Directs the updating of a database/directory of stakeholders' contact information, profiles, and services&nbsp;&nbsp;</li><li style="text-align: justify; margin-left: 4.05pt;">Communicates with stakeholders for the purpose of informing and/or presenting information through various mediums such as manual and electronic presentations, printed publications, e-mails, web pages, video, blogs, and TV spots in compliance with the Ministry's/Departments vision, goals, and objectives performs other related duties as required.</li></ul><o:p></o:p><o:p></o:p><o:p></o:p><o:p></o:p>

Key Competency

Knowledge<ul><li style="text-align: justify;">Considerable knowledge of current theories&nbsp;and practices in communications research, planning and strategy and the role of mass media.</li><li style="text-align: justify;">Considerable knowledge of media issues, social marketing theory and practice, communications strategies and implementation and behavioural sciences&nbsp;&nbsp;</li><li>Considerable knowledge of marketing, public relations, advertising, promotion, and other communications methods.</li><li>Considerable knowledge of modern techniques of news gathering and events management.&nbsp;</li><li>Extensive knowledge of key Government policies, National Development Strategies and priorities&nbsp;</li><li>Considerable knowledge of digital media management&nbsp;</li><li>Knowledge of protocol procedures.&nbsp;</li><li>Knowledge of the Constitution of the Republic of Trinidad and Tobago.</li><li>Knowledge of the organizational structure of the Government of Trinidad and Tobago</li><li style="text-align: justify;">Knowledge of Public Administration&nbsp;</li></ul>Skills and Abilities<ul><li>Strong proficiency in planning, project design and management&nbsp;</li><li>Proficiency in the use of Microsoft Office Suite, of advanced web design and communications technologies such as web applications advanced web design, design/illustration software and/or databases.</li><li>Skill in the use of personal computers.</li><li>Skill in conducting research and in conceptual and analytical thinking.</li><li>Skill In writing and editing including a strong command of English.</li><li>Ability to use e-Government technology platforms.</li><li>Ability to use the internet for research purposes.</li><li>Ability to convey complex ideas in an engaging manner with clarity, diplomacy, and precision.</li><li>Ability to identify communications-related risks and opportunities and to provide timely feedback and advice to management.&nbsp;&nbsp;</li><li style="text-align: justify;">Ability to think strategically and to analyze and integrate diverse information from varied sources into conclusions and recommendations&nbsp;&nbsp;</li><li>Ability to plan and organize, including managing the organization of high-level meetings and events</li><li style="text-align: justify;"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Work Sans&quot;;" work="" sans";"="" times="" new="" roman";"="">&nbsp;Ability to plan and organize programmes/projects, high-level meetings, and events, and supervise vendors and lower-level staff</li><li>Ability to work effectively under stress, prioritize, multi-task within tight deadlines and respond to changing demands&nbsp;</li><li>Ability to work independently or in a team.</li><li style="text-align: justify;">Ability to establish and maintain effective working relationships with internal/external partners.&nbsp;</li></ul>Minimum Experience and Training<ul><li style="text-align: justify;">Minimum of five (5) years'&nbsp;experience in the field of Communications or Public Relations or Media Relations and or a related field&nbsp;</li><li>Training as evidenced by a recognized University Degree in Communications Studies or related field a post graduate qualification a related field.&nbsp;&nbsp;</li><li style="text-align: justify;">Any suitable combination of experience and training</li></ul>Interested persons must register on the EmployTT platform and upload a resume and copies of relevant certificates. Applicants must also include one work-related and one personal reference.&nbsp;<o:p></o:p>Applications submitted without these documents will not be considered.<o:p></o:p>Persons who have previously applied for these positions are required to re-apply in response to this advertisement. Please note that only applications submitted via EmployTT will be accepted, and only shortlisted candidates will be contacted.<p class="MsoListParagraph" style="margin-top:0cm;margin-right:.85pt;margin-bottom: 1.65pt;margin-left:36.0pt;mso-add-space:auto;text-align:justify;text-justify: inter-ideograph;text-indent:-18.0pt;line-height:90%;mso-list:l0 level1 lfo1"><o:p></o:p><p class="MsoListParagraph" style="margin-top:0cm;margin-right:.85pt;margin-bottom: 1.65pt;margin-left:36.0pt;mso-add-space:auto;text-align:justify;text-justify: inter-ideograph;text-indent:-18.0pt;line-height:90%;mso-list:l0 level1 lfo1"><o:p></o:p>

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