Ministry of Sport and Youth Affairs
St. Clair
Job Description
This incumbent is required to manage and direct the provision of facilities management services in a large Ministry/Department ensuring regulatory compliance and a safe and functional work environment for employees and clients. Duties include directing and co-ordinating staff performing facilities management work; developing and implementing a preventative maintenance programme, facilities management policies, procedures and guidelines; advising on facilities management matters; making recommendations for implementing facilities upgrades and construction; developing budget proposals; preparing tender documents and supervising contractors providing contracted services related to facilities management. 
Key and Critical Responsibilities
Plans, organizes, directs and co-ordinates the work of staff engaged in the provision of facilities management services in a large Ministry/Department. <div> Develops and implements a programme for the ongoing and preventative maintenance and the operations of all building facilities, grounds, equipment and mechanical/electrical systems. </div><div> Directs the development of and manages the implementation of facilities upgrades, remodeling, construction, relocation and other related projects. </div><div> Advises on all matters relating to or adversely affecting the functional integrity of the buildings, equipment and facilities services of the Ministry/Department and recommends remedial measures. </div><div> Makes recommendations regarding building structures, alterations, additions to equipment, fixtures and others such charges as required to maintain optimal dcor and functions of the facilities. </div><div> Directs and co-ordinates the planning and acquisition of accommodation and the utilization of space and facilities consistent with the requirements of organizational efficiency. </div><div> Enforces compliance with the Occupational Safety and Health Act (OSHA) and proper systems for the security of all facilities and occupants are in place; also develops health and safety policies, guidelines and procedures. </div><div> Coordinates all projects and provides overall supervision to contractors engaged in performing work related to repair, maintenance and upgrades to buildings, grounds, equipment and other systems. </div><div> Develops and submits budget proposals in respect of the provision of facilities management services for inclusion in draft estimates; also prepare scopes of work and cost estimates for contracted services related to facilities management.</div><div> </div><div> Directs and oversees the development and preparation of tender documents and contract specifications for facilities management contracted services. </div><div> Performs periodic inspections of all facilities, equipment and systems to ensure optimal functioning. </div><div> Prepares and/or directs the preparation of Cabinet Notes, reports, correspondence and other documents pertinent to facilities management. </div><div> Represents the Ministry/Department on committees, meetings and other for a on facilities management and related matters. </div><div> Performs related duties as may be required. </div><div><br></div>
Key Competencies
<p><b><u>KNOWLEDGE</u></b>&nbsp;</p><p> Extensive knowledge of the principles and techniques of Facilities Management. </p><p> Extensive knowledge of building construction and maintenance work, codes and standards. </p><p> Extensive knowledge of the methods, materials and equipment used in upgrades, preventative maintenance and repair of facilities and equipment. </p><p> Considerable knowledge of the OSHA as it pertains to facilities management. </p><p> Considerable knowledge of project management principles and techniques. </p><p> Considerable knowledge of the principles of space planning and utilization. </p><p> Considerable knowledge of the procedures involved in budget preparation, work scope development and cost estimation for contracted services and public service procurement. </p><p><b><u>SKILLS AND ABILITIES</u></b>&nbsp;</p><p> Skill in the use of personal computers. </p><p> Proficiency in the use of Microsoft Office and Microsoft Project. </p><p> Ability to use e-government technology platforms. </p><p> Ability to develop and implement a preventative maintenance programme for building, facilities, equipment and systems. </p><p> Ability to plan, direct and coordinate the work of staff performing facilities management duties. </p><p> Ability to prepare budget proposals, scopes of work and cost estimates related to the provision of facilities management services. </p><p> Ability to communicate effectively both orally and in writing; and to prepare comprehensive reports, briefs and other documents on facilities management matters. </p><p> Ability to establish and maintain effective working relationships with associates, other public service employees and members of the public. </p><p><b><u>MINIMUM EXPERIENCE AND TRAINING</u></b></p><p> Minimum of eight (8) years experience performing facilities management duties, including at least four (4) years at a managerial/supervisory level. </p><p> Training as evidenced by the possession of a Bachelors degree in Facilities Management; or in Civil/Structural/Constructional/Electrical Engineering supplemented by certification in Facilities Management. </p><p><b><u><br></u></b></p>