The National Commission for Self Help Limited
Port of Spain
Job Description
The incumbent is responsible for the timely processing of vendor invoices for payment, reviewing invoices submitted to the Accounts Department, communicating with vendors and employees regarding invoices, processing employee expense reports for reimbursement, and reconciling vendor statements. This position involves verifying invoices, processing payments, reconciling vendor statements and maintaining accurate records of accounts payable activity.
Key and Critical Responsibilities
Responsible for processing payables ensuring the following; payables are settled based on terms and/or Department Heads recommendation, payables and payments are recorded timely on the Sub-Ledger and the General Ledger <div> Assists with Payables projections for cash flow planning </div><div> Prepares AP-related accruals in the General Ledger </div><div> Responsible for the timely preparation of supplier reconciliations as assigned and the resultant timely adjustments to the Sub-Ledger as required </div><div> Responsible for communicating with suppliers on payments, payment allocations and remittances </div><div> Assists with the resolution of long outstanding balances with suppliers </div><div> Assist with suppliers claims to ensure accurately recorded and follows up on receipt </div><div> Maintains an efficient filing system to allow for easy retrieval and processing </div><div> Enter vendor invoices to the relevant database in a timely manner, ensuring that transactions are posted to the correct general ledger accounts (where applicable). </div><div> Setup vendor payments as directed by Accounting Manager. </div><div> Assist with preparing expense schedules or key month end reports as required. </div><div> Participate in the iterative process of requesting vendor statements and reconciling same to the AP sub-ledger or database. </div><div> Review department funds and other expense trackers, ensuring that expenses fall in line with policy and alerting your supervisor to differences. </div><div> Review of the accounts payable aging with the Accounts Manager, ensuring the integrity of the report. </div><div> Verify recorded transactions and report irregularities to management. </div><div> Reconciliation of supplier statements and assigned general ledger accounts. </div><div> Verify the accuracy of all invoices to be posted to suppliers' accounts. </div><div> Review and enter suppliers invoices in the accounting software to ensure complete and accurate accounting of assets, liabilities, and expenses. </div><div> Maintain the schedule of other Prepaid Expenses and amortize the monthly expense. </div><div> Prepare schedule of payments for settlement of the companies obligations within agreed credit terms. </div><div> Reconcile weekly purchases per the inventory application to entries made within the accounting software. </div><div> Any other related duties as required.</div>
Key Competencies
B.Sc. degree in Accounting and/or pursuing Level 2 ACCA <div> A minimum of four (4) years experience in a similar role and a minimum of one (1) year supervisory experience </div><div> Knowledge of an Accounting software package </div><div> Strong proficiency in Microsoft Office applications </div><div> Any equivalent combination of training and experience would be considered. </div><div><br></div>