Corporate Secretary

Key and Critical Responsibilities

Responsible for the accurate taking of minutes for all Board Meetings held by the National Commission For Self Help Limited. <div> Prepare and issue appropriate notification of Board meetings, agendas and ensure that the appropriate board packages are prepared timely before each sitting. </div><div> Review all Board Minutes and address any format deficiencies before dissemination to the respective stakeholders. </div><div> Ensure that reports, documents and questions requiring the Boards or Committees actions are presented at the appropriate meetings for consideration and decision. </div><div> Responsible for the dissemination of ratified and certified copies of Minutes of Board Meetings to the Minister of Finance and to the NCSHL Line Minister. </div><div> Record and disseminate all Board decisions to management and other relevant entities for action as prescribed in a timely manner. </div><div> Ensures that the composition of the Board and its Committees comply with the by-laws of the NCSHL. </div><div> Provide legal advice to the Board in keeping with laws, by-laws and other statutory legislation that applies to the proper functioning of the National Commission For Self Help Ltd. </div><div> Ensures that all the required reports are completed in an accurate and the timely manner as prescribed. </div><div> Maintain custody of all records of the Board ensuring that all such records are properly filed and maintained and made available when required. </div><div> Receive and dispatch all documents and correspondence addressed to the Board, maintaining statutory and other records, including : </div><div>              i. Minutes of the Board of Directors Meetings </div><div>             ii. Register of Directors </div><div>             iii. Register of Charges </div><div> Monitor and assess all proposed laws/regulation with a potential impact to the Commission. </div><div> Advise the Chairman of the Board, CEO and Members of Committees on questions of law and legal practices as they arise. </div><div> Take Responsibility for dealing with all legal challenges faced by the organization, ensuring that appropriate arrangements are made for resolving or addressing them. </div><div> Advise the Chief Executive Officer and Managers of NCSHL on the proper submission of reports and documents, formulation, implementation and monitoring of the NCSHLs strategic and effective regulation and operation of the Board. </div><div> Develop standing orders, policies and procedures that may be necessary for the proper and effective regulation and operation of the Board. </div><div> Represent the Commission in legal matters, industrial relations and any other matters as directed by the CEO or BOD. </div><div> Assist in disciplinary action process for all employee matters based on policy guidelines. </div><div> Ensures compliance with the Boards policies and procedures. </div><div> Ensures that all regulatory requirements applicable to the NCSHL are identified, addressed and adhered to. </div><div> Ensures compliance with the highest levels of professional standards and with the dictates of good corporate governance. </div><div> Review all contract agreements entered into by the NCSHL, including employment and lease agreements. </div><div><br></div>