Trinidad and Tobago Police Service (TTPS)
Port of Spain
Job Description
The incumbent is required to provide support in the planning, execution, monitoring and control of projects in the TTPS. Duties include t<span style="letter-spacing: 0.4px;">racking project progress; a</span><span style="letter-spacing: 0.4px;">ssisting in budget preparation; m</span><span style="letter-spacing: 0.4px;">onitoring work plan execution; w</span><span style="letter-spacing: 0.4px;">riting project-related reports and other documentation and c</span><span style="letter-spacing: 0.4px;">oordinating and scheduling of project meetings.</span>
Key and Critical Responsibilities
<p><b>Duties and Responsibilities</b></p><ul><li>Contribute towards the development and scoping of projects.</li><li>Tracks the progress of projects using appropriate project management tools and techniques.</li><li>Help prepare budget proposals.</li><li>Assist in managing and monitoring budget expenditure and revisions.</li><li>Provide interim status reports on all projects.</li><li>Assist in the collection, compilation and analysis of data relative to the programme.</li><li>Coordinates and schedules project team meetings as well as update and support meetings with stakeholders.</li><li>Assist in coordination and organization of relevant training and in the provision of user support to staff.</li><li>Provides Assistance in the maintenance of financial records on the utilization of funds under all projects.</li><li>Provides Support in the execution of activities for and in monitoring the execution of project work plans .</li><li>Ensure that project activities are properly and realistically scheduled, monitored and reported.</li><li>Assists in the procurement of goods and services.</li><li>Provides Support in developing, monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.</li><li>Assist in writing Notes for Cabinet, reports and other project-related documentation.</li><li>Perform other related duties as required.</li></ul>
Key Competencies
<p><b>Knowledge, Skills and Abilities</b></p><p><b style="letter-spacing: 0.4px;">Knowledge</b></p><ul><li>Knowledge of project management principles, practices, techniques and procedures.</li><li>Some knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.</li><li>Some knowledge of government financial rules, regulations and procedures pertinent to programme/project management.</li></ul><p><br></p><p><b>Skills and Abilities</b></p><ul><li>Proficiency in Microsoft Office Suite.</li><li>Skill in using project management software.</li><li>Skill in project planning and implementation.</li><li>Ability to use the internet for research purposes.</li><li>Ability to use e-Government technology platforms.</li><li>Ability to analyse and evaluate projects.</li><li>Ability to devise creative solutions to address problems encountered and resolve conflicts.</li><li>Ability to conduct research into programme/project-related issues.</li><li>Ability to communicate effectively orally and in writing.</li><li>Ability to establish and maintain effective working relationships with project stakeholders, associates, other public service employees and the public.</li></ul><p><b style="letter-spacing: 0.4px;">Minimum Experience and Training</b></p><ul><li>Minimum of two (2) years' experience in project management.</li><li>Training as evidenced by an <b>Engineering Technician Diploma </b>from a recognized institution.</li><li>A University degree in Project Management, Engineering, Information Technology, or the Social Sciences with courses in Project Management will be considered an asset.</li></ul>