Trinidad and Tobago Police Service (TTPS)
Port of Spain
Job Description
The incumbent is required to independently manage the activities of small to medium-sized projects or manage,&nbsp;<span style="letter-spacing: 0.4px;">under the supervision of a Programme Manager/Designated Officer, large and complex projects under a&nbsp;</span><span style="letter-spacing: 0.4px;">Ministry/Department programme or portfolio, ensuring that all the goals and objectives of the project are&nbsp;</span><span style="letter-spacing: 0.4px;">accomplished within the prescribed timelines and budget. Duties include developing project plans, budget and&nbsp;</span><span style="letter-spacing: 0.4px;">schedules; implementing project plans; managing and leading project team; monitoring and managing project scope,&nbsp;</span><span style="letter-spacing: 0.4px;">risks and issues; and reporting on project activities to management and other stakeholders. Dependent on&nbsp;</span><span style="letter-spacing: 0.4px;">assignment the incumbent may be required to perform some or the full range of duties of the position.</span>
Key and Critical Responsibilities
<ul><li>Develops and implements project plans/proposals for small to medium-sized projects. This includes:</li></ul><p>&nbsp; &nbsp; &nbsp; &nbsp;- Holding meetings with stakeholders to obtain information on business requirements; </p><p>&nbsp; &nbsp; &nbsp; &nbsp;- Determining the scope and deliverables of the project; </p><p>&nbsp; &nbsp; &nbsp; &nbsp;- Identifying the work activities required for successful project completion; </p><p>&nbsp; &nbsp; &nbsp; &nbsp;- Establishing schedules </p><p>&nbsp; &nbsp; &nbsp; &nbsp;- Preparing budgetary and staffing plans; </p><p>&nbsp; &nbsp; &nbsp; &nbsp;- Identifying and assessing risks and issues. </p><ul><li>Monitors and manages project expenditure to ensure project is completed Within budget; applies for release of funds as required; authorizes project expenditure in line With budget plan.</li><li>Manages project schedule to ensure timely completion of the project and milestones; establishes work plan and staffing for the project and arranges for recruitment and equipment of project personnel.</li><li>Supervises project team. </li><li>Manages project resource allocations.</li><li>Manages changes to project scope, cost, schedule, and quality; ensures that all changes are documented and approved.</li><li>Monitors and manages project quality to ensure the deliverables comply With agreed standards.</li><li>Monitors, manages and responds to project risks and issues. recommends and implements solutions.</li><li>Develops monitoring and evaluation reports and studies Which Will identify very early, slippages and reasons for same.</li><li>Oversees contractors/consultants and outsourcing services to ensure compliance with contract; also evaluates their performance.</li><li>Performs project post implementation activities such as soliciting feedback from stakeholders, preparing reports and archiving information.</li><li>Prepares Cabinet Notes, reports, presentation and other documentation for management on project matters, reviews status and other reports prepared by project personnel.</li><li>Convenes meeting on project matters with management, project staff, contractors/consultants and other stakeholders.</li><li><span style="letter-spacing: 0.4px;">&nbsp;Performs related work as may be required.</span><br></li></ul>
Key Competencies
<ul><li>Knowledge of project management principles, practices, techniques and&nbsp;<span style="letter-spacing: 0.4px;">procedures.</span></li><li>Knowledge of principles, practices and techniques of Strategic Management, Project Cycle Management.</li><li>Knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.</li><li>Knowledge of the government financial rules, regulations and procedures pertinent to programme/project management especially the Public Sector Investment Programme (PSIP).</li><li>Proficiency in the use of Microsoft Office Suite.</li><li>Skill in the use of project management software.</li><li>Skill in programme/project planning and implementation.</li><li>Ability to use the Internet for research purposes.</li><li>AbiIIty to use e-Government technology platforms.</li><li>AbiIIty to analyze and evaluate projects and to devIse effective methods of evaluation.</li><li>Ability to lead and manage small to medium sized projects, including project team.</li><li>Ability to lead the project implementation process and devise creative solutions to address problems encountered and resolve conflicts.</li><li>Ability to conduct research into programme/project related issues. </li><li>AbiIIty to communicate effectively both orally and in writing.</li><li>Ability to establish and maintain effective working relationship with project stakeholders, associates, other public service employees and the public.</li></ul><p><br></p><p>Minimum Experience And Training</p><ul><li>Minimum of five (5) years experience in project management, including a minimum of two (2) years in&nbsp;<span style="letter-spacing: 0.4px;">leading projects.</span></li><li>Training as evidenced by the possession of a recognized University degree in Project Management;&nbsp;<span style="letter-spacing: 0.4px;">Engineering, Information Technology, Management or the Social Sciences, with courses in Project&nbsp;</span>Management, Financial Management, Project Quality or a related area.</li></ul>