Job Description
<div style="text-align: justify;">The incumbent is required to process the pension and leave records of present and former employees of the Ministry of Rural Development and Local Government to facilitate the prompt payment of retirement benefits. Duties involve conducting research in officers files to collect data; collating and entering data in employees Pension and Leave record forms; cross referencing Human Resource records with corresponding Finance and Accounting records and consulting with relevant Circulars and Regulations; liaising with external Ministries and Departments; and conducting research and responding to queries from the Comptroller of Accounts.<span style="font-family: " work="" sans";="" font-size:="" 10pt;="" letter-spacing:="" 0.4px;"=""></span></div>
Key and Critical Responsibilities
<table cellspacing="0" cellpadding="0" hspace="0" vspace="0" align="left"> <tbody><tr> <td valign="top" align="left" style="padding-top:0cm;padding-right:9.0pt; padding-bottom:0cm;padding-left:9.0pt"> <div><h5></h5><h4></h4><h3></h3><h6></h6><h4></h4><h3></h3><h6></h6><h6><ul><li style="text-align: left; margin: 0cm 0cm 0.0001pt 17.85pt; line-height: normal;">Receives and registers requests for Pension and Leave Records and conducts research in the personal files of employees to collect and collate information for the processing of same, to facilitate the prompt payment of retirement benefits.</li></ul><ul><li style="margin: 0cm 0cm 0.0001pt 17.85pt; text-align: justify; line-height: normal;">Inputs data in employees Pension and Leave record forms for submission to the Pension and Leave Supervisor for verification.</li></ul><ul><li style="margin: 0cm 0cm 0.0001pt 17.85pt; text-align: justify; line-height: normal;">Cross reference employees Human Resource records with their corresponding Finance and Accounting records for correlation and&nbsp;accuracy and&nbsp;consults relevant Circulars and Regulations for guidance.</li></ul><ul><li style="margin: 0cm 0cm 0.0001pt 17.85pt; text-align: justify; line-height: normal;">Liaises with external Ministries/Departments/Agencies to obtain data for the timely preparation of officers Pension and Leave records.</li></ul><ul><li style="margin: 0cm 0cm 0.0001pt 17.85pt; text-align: justify; line-height: normal;">Drafts, signs and submits memoranda, together with supporting Pension and Leave documents to the Human Resource Unit for their signature and dispatch to the Comptroller of Accounts for the payment of retirement benefits.</li></ul></h6><ul><li style="margin: 0cm 0cm 0.0001pt 17.85pt; text-align: justify; line-height: normal;">Conducts research and responds to queries from the Comptroller of Accounts and Ministries/Departments/Agencies to expedite the processing of officers Pension and Leave records.</li></ul><ul><li style="margin: 0cm 0cm 0.0001pt 17.85pt; text-align: justify; line-height: normal;">Implements and maintains a database of employees Records of Service.</li></ul><ul><li style="margin: 0cm 0cm 0.0001pt 17.85pt; text-align: justify; line-height: normal;">Performs other related duties.</li></ul></div></td></tr></tbody></table>
Key Competency
<div><h6><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.4pt; line-height: normal;">Considerable knowledge of the Financial Regulations and the Pensions Act.</li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.4pt; line-height: normal;">Considerable knowledge of the Public, Civil and Teaching Service Regulations.</li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.4pt; line-height: normal;">Considerable knowledge of Policies, Legislation, Rules and Regulations pertaining to the processing of Pension and Leave Records.</li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.4pt; line-height: normal;">Considerable knowledge of the Circulars and other Rules and Regulations governing the payment of increments and grant of leave and other benefits pertinent to the processing of Pension and Leave Records.</li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.4pt; line-height: normal;"><span style="line-height: 14.6667px;">Knowledge of relevant computer applications.</span></li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.3pt; line-height: normal;">Ability to conduct thorough research to collect Pension and Leave data.</li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.3pt; line-height: normal;">Ability to collate and compile Pension and Leave data and process Pension and Leave records in a timely manner.</li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.3pt; line-height: normal;">Ability to interpret and understand Circulars pertaining to Pension and Leave from the Comptroller of Accounts and other Government Ministries, Departments and Agencies.</li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.3pt; line-height: normal;">Ability to communicate effectively both orally and in writing.</li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.3pt; line-height: normal;">Ability to understand and follow oral and written instructions.</li></ul><ul style=""><li style="margin: 0cm 0cm 0.0001pt 0.3pt; line-height: normal;">Ability to establish and maintain effective working relationships with other members of staff and clients.</li></ul></h6></div><ul><p class="MsoNormal" style="margin-top:0cm;margin-right:0cm;margin-bottom:0cm; margin-left:.4pt;margin-bottom:.0001pt;text-align:justify;line-height:normal"><span style="font-size:12.0pt; font-family:" times="" new="" roman",serif"=""><o:p></o:p></span></p></ul>