Business Operations Assistant I (Mercy Committee)

Key and Critical Responsibilities

<ul><li>Assists in the planning and management of meetings, workshops and conferences : <p></p><ul></ul><p></p></li></ul><p>    - prepares agendas; </p><p>    - issues meeting invitations; </p><p>    - takes meeting notes; </p><p>    - distributes minutes to participants; and </p><p>    - undertakes relevant follow-up action, as directed </p><ul><li>Assists in the coordination of travel arrangements by preparing costings, obtaining quotes from travel agencies and performing other related tasks. </li><li>Maintains file register and filing system in keeping with established systems and procedures. </li><li>Receives, records, sorts and routes incoming and outgoing correspondence and other documents. </li><li>Composes and issues routine correspondence; also prepares drafts of more complex correspondence and reports of meetings, conferences etc. as directed. </li><li>Orders, issues, and maintains inventory of supplies and equipment. </li><li>Assists in the preparation of timesheets and paysheets, vouchers, invoices and requisitions; posts entries in journals and ledgers and other routine accounting duties. </li><li>Files memoranda, letters, reports and other documents. </li><li>Generates a wide variety of documents such as letters, memoranda, minutes, reports, and spreadsheets utilizing appropriate software. </li><li>Attends to queries and ascertains the business of callers and visitors and guides them accordingly. </li><li>Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders. </li><li>Assists in the preparation of budgetary and expenditure statement by collecting and inputting relevant data as directed. </li><li>Undertakes basic information gathering, as directed, and compiles data for entry; enters and/ or verifies data. </li><li><span style="letter-spacing: 0.4px;">Performs other related duties as assigned.</span></li></ul>