Agricultural Development Bank of Trinidad and Tobago
Port of Spain
Job Description
To provide an effective secretarial support services to the Recoveries Manager. 
Key and Critical Responsibilities
<p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->1)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span><!--[endif]-->Performs a variety of typing duties including letters, memos, reports, cheques, and notes for files as required.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->2)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span><!--[endif]-->Types confidential memoranda and other reports required by Manager.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->3)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span><!--[endif]-->Records all incoming and outgoing correspondence.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->4)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span><!--[endif]-->Maintains filing system.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->5)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span><!--[endif]-->Performs simple clerical duties.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->6)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span><!--[endif]-->Places, receives, transfers telephone calls to all other staff.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->7)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span><!--[endif]-->Records all mail hand delivered by officers.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->8)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span><!--[endif]-->Manages appointment scheduling for Manager.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->9)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span><!--[endif]-->Ensures that all reports are accurately prepared and have been signed before reaching Managers desk and disseminating to other departments.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->10)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span><!--[endif]-->Checks each file and report leaving Department for proper compilation, signatures and completion.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->11)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span><!--[endif]-->Organizes Managers' meetings and to take accurate minutes.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->12)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span><!--[endif]-->Records and monitors work assigned to Administrative Officers and Recoveries Officers by the Manager.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->13)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span><!--[endif]-->Completes late attendance and absence from duty reports for Administrative and technical staff monthly.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->14)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span><!--[endif]-->Prepares loans profile report monthly.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->15)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span><!--[endif]-->Types letters and compile packages to Attorneys for preparation of legal documents and follow-up for execution and disbursement.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->16)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span><!--[endif]-->Drafts letters and memos to clients , attorneys / Head Office.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->17)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span><!--[endif]-->Liaise with Credit Department / Attorneys with respect to clients releases.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level6 lfo1"><!--[if !supportLists]-->18)<span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span><!--[endif]-->Any other related duties.<o:p></o:p></p>
Key Competency
<p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span></span><!--[endif]-->5 C.X.C / G.C.E. OLevels including English Language &amp; Mathematics<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l1 level1 lfo2"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span></span><!--[endif]-->Typewriting certification of 45 w.p.m.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l3 level1 lfo3"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span></span><!--[endif]-->Short hand certification of 80 w.p.m.<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l2 level1 lfo4"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span></span><!--[endif]-->Computer Literacy<o:p></o:p></p> <p class="DefaultText" style="margin-left:0in;text-indent:0in;mso-list:l4 level1 lfo5"><!--[if !supportLists]--><span style="font-family:Wingdings;mso-fareast-font-family:Wingdings;mso-bidi-font-family: Wingdings"><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-variant-emoji: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: &quot;Times New Roman&quot;;">&nbsp; </span></span><!--[endif]-->At least one (1) year experience in similar position<o:p></o:p></p>