Equal Opportunity Tribunal
Chaguanas
Job Description
<span style="color: rgb(68, 68, 68); letter-spacing: 0.4px;">The incumbent is required to perform a variety of clerical/secretarial, administrative and technical support duties of limited complexity. Work involves assisting in the planning and management of meetings; opening, sorting and routing of mail; creating and maintaining records and files; performing routine analysis with appropriate software and hardware. Depending on assignment, the incumbent may be required to perform some or the full range of the ICT duties of this position.</span>
Key and Critical Responsibilities
<div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="font-weight: bolder;">DUTIES AND RESPONSIBILITIES:</span></div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Creates and maintains the Department filing system.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Maintains a data entry system of all processes.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Receives and file documents for the department.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Receives, records, sorts and routes incoming and outgoing correspondence and other documents pertaining to the IT department.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Composes and issues routine correspondence; also prepares drafts or more complex correspondence and reports of meetings, conferences etc. as directed.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Orders, issues, and maintains inventory of supplies for the department.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Files memoranda, letters, reports and other documents.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Generates a wide variety of documents such as letters, memoranda, minutes, reports, spreadsheets utilizing appropriate software.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Provides technical assistance to the head of department when it is needed.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Process ICT queries from members of staff, liaise with the head of department who will guide accordingly.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders.&nbsp;</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Undertakes basic information gathering, as directed and complies data for entry; enters and/or verifies data.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Performs other related duties as assigned.</div>
Key Competency
<div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="font-weight: bolder;">KNOWLEDGE:</span></div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Knowledge of Computer and IT Jargons.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Knowledge of modern office practices and procedures.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Knowledge of coding, web design and graphic design.</div><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="white-space: pre;"> </span>Considerable experience in network and database designs.&nbsp;</div>