Housing Development Corporation
Port of Spain
Job Description
<div><b>JOB PURPOSE:</b></div><div>The incumbent will provide specialized administrative legal services to facilitate the seamless transition and ongoing management of the Conveyancing portfolio from the Trinidad and Tobago Housing Development Corporation (HDC) to the Asset Management Company (AMC). This role ensures the efficient, timely, and accurate processing and maintenance of conveyancing-related legal records and provides comprehensive support to the AMC legal team, upholding industry best practices and supporting AMC's mandate in property management and conveyancing.</div><div><br></div><div><b>WORKING RELATIONSHIPS:</b></div><ul><li>Reports to the&nbsp; Attorney-at-law and by extension the Senior Attorney-at-law.</li><li><span style="letter-spacing: 0.4px;">Works closely with internal AMC departments and external stakeholders, including customers, title clerks, surveyors, and government agencies.</span></li></ul><div><br></div>
Key and Critical Responsibilities
<p class="MsoNormal" style="text-align:justify;line-height:115%"><font face="Arial Narrow, sans-serif"><b><span style="font-family: &quot;Work Sans&quot;;">MAJOR DUTIES &amp; RESPONSIBILITIES:</span></b></font></p><ul><li style="text-align: justify; line-height: 115%;"><font face="Arial Narrow, sans-serif"><span style="font-family: &quot;Work Sans&quot;;">Provide specialized paralegal support focused on conveyancing to maintain an organized and efficient legal department.</span></font></li><li style="text-align: justify; line-height: 115%;"><font face="Arial Narrow, sans-serif"><span style="font-family: &quot;Work Sans&quot;;">Conduct in-depth research and assist with the preparation of reports, policies, procedures, and legal documents specific to conveyancing and property management.</span></font></li><li style="text-align: justify; line-height: 115%;"><font face="Arial Narrow, sans-serif"><span style="font-family: &quot;Work Sans&quot;;">Support Attorneys-at-law and Conveyancing Officers in drafting deeds, subleases, and other property-related legal documents in line with AMCs asset management objectives.</span></font></li><li style="text-align: justify; line-height: 115%;"><font face="Arial Narrow, sans-serif"><span style="font-family: &quot;Work Sans&quot;;">Maintain an updated and accessible record of conveyancing matters and ensure all legal files are managed electronically and in hard copy as needed.</span></font></li><li style="text-align: justify; line-height: 115%;"><font face="Arial Narrow, sans-serif"><span style="font-family: &quot;Work Sans&quot;;">Liaise with title clerks, surveyors, and other stakeholders to manage title searches, verify land ownership details, and resolve related legal issues.</span></font></li><li style="text-align: justify; line-height: 115%;"><font face="Arial Narrow, sans-serif"><span style="font-family: &quot;Work Sans&quot;;">Manage the filing, tracking, and retrieval of all conveyancing documents, ensuring compliance with legal standards and best practices.</span></font></li><li style="text-align: justify; line-height: 115%;"><font face="Arial Narrow, sans-serif"><span style="font-family: &quot;Work Sans&quot;;">Coordinate, manage and perform document stamping, filing and registrations&nbsp;</span></font></li><li style="text-align: justify; line-height: 115%;"><font face="Arial Narrow, sans-serif"><span style="font-family: &quot;Work Sans&quot;;">Perform other related duties to support the transition and integration of the conveyancing portfolio into AMC operations.</span></font></li> </ul>
Key Competency
<div><b>QUALIFICATIONS AND EXPERIENCE:</b></div><ul><li>Paralegal Certification or Associates Degree or completion of first year Bachelor of Law Degree or other Legal Studies;</li><li>Two (2) CAPE/GCE A Level passes;</li><li>Three (3) years experience in a legal environment; or</li><li>Equivalent combination of training and experience.</li></ul><div><br></div><div><b>KNOWLEDGE AND SKILLS:</b></div><ul><li>Comprehensive working knowledge of conveyancing procedures, including title search processes, document stamping and registration and legal standards.</li><li>Familiarity with property laws, asset management regulations, and industry best practices.</li><li>Strong analytical, reasoning, and research skills specific to conveyancing.</li><li>Ability to maintain confidentiality and high attention to detail.</li><li>Customer-focused with excellent time management and problem-solving skills.</li><li>Proficient in MS Office (Outlook, Word, Excel, PowerPoint).</li><li>Ability to work in teams.</li><li>Excellent attention to detail.</li><li>Customer focused.</li><li>Excellent time management and problem solving skills.&nbsp;</li><li>Excellent communication skills (oral, written and interpersonal).</li></ul><div><br></div><div><b>PHYSICAL REQUIREMENTS:</b></div><ul><li>Prolonged periods sitting at a desk and working on a computer.</li></ul><div><br></div>