Ministry of Land and Legal Affairs
Port of Spain
Job Description
The Registrar Generals Chambers Manager partners with the Registrar General and plays a critical role in strategic and operational planning to ensure operations of the Registrar Generals Chambers. The Manager is responsible for developing policies and procedures to improve the operations of the Chambers, including budgeting and financial management, manpower planning, staff management and development, records management, ICT development and implementation, and performance management.
Key and Critical Responsibilities
- Takes the lead in planning and implementation of initiatives as approved by the Registrar General. <div>- Works with the team to inform and formulate policies and procedures to guide the work of the Registrar Generals Department. </div><div>- Ensures that documented processes and workflows of the Chambers are modernized and in keeping with the law and public service regulations. </div><div>- Directs the work of professionals, technical and administrative personnel, and is accountable for the smooth functioning of the Registrar Generals Department. </div><div>- Engages in planning, budgeting, financial management, needs assessments, and staff management and development. </div><div>- Leads the management team in organizational development and change initiatives to ensure continuous development and operational improvements, in the areas of Human Resources, ICT and specialized records management. </div><div>- Develops long-range plans and programmes to improve the operations of the Chambers. </div><div>- Works with staff to ensure the smooth functioning of the Chambers. </div><div>- Provides direction to unit heads in chambers management in the preparation of budgetary estimates and subsequent administration of budgetary allocations. </div><div>- Procures goods and services in keeping with the Public Procurement and Disposal of Public Property Act and the procedures of the Ministry of Land and Legal Affairs. </div><div>- Works with the Human Resource Manager to conduct needs assessments, inform strategies to recruit and select, manage and retain the Chambers Human Resources. </div><div>- Ensures that the needs for the recruitment of legal officers are brought to the attention of the Judicial and Legal Service Commission. </div><div>- Engages the Hybrid Records Manager of the Registrar Generals Department to ensure the development of sound records management and value-added archival policies and procedures, processes and workflows and the implementation of same for both hardcopy and digital records management. </div><div>- Works with the ICT Director to ensure the needs of the Registrar Generals Department are assessed and the necessary infrastructure and ICT solutions, redundancy and security are developed, documented and implemented to support the work of the Chambers. </div><div>- Collaborates with the Registrar General and other stakeholders, and establishes performance standards within the context of the Registrar Generals Chambers, and monitors same to determine whether the standards are being maintained. </div><div>-Evaluates staff performance, counsels and takes disciplinary actions if necessary, in keeping with relevant policies and procedures. </div><div>- Provides statistical information and analytical reports on the operations of the Chambers. </div><div>- Conducts negotiation with external agencies that is consistent with Governments policy and the Registrar Generals Department an in keeping with the procedures and policies of the Ministry of Land and Legal Affairs. </div><div>- Ensures the interest or the independence of the Chambers and the Ministry is not compromised through administrative action. </div><div>- Establishes and maintains relationships and acts as the liaison with internal and external stakeholders to progress the work of the Chambers. </div><div>- Communicates and provides information to internal and external stakeholders, as required. </div><div>- Delegates the appropriate level of decision-making ability to different levels of staff. </div><div>- Ensures the Chambers Annual Report is developed and completed. </div><div>- Attends meetings, chairs and sits on Committees, as required. </div><div>- Performs related duties as may be required.</div>
Key Competencies
<b><u>KNOWLEDGE </u></b><div>- A good understanding of the Civil justice system and key pieces of legislation that impact the operations of the Civil Law Department. </div><div>- Knowledge of case management. </div><div>- Strong knowledge of HR, ICT and records management comprehension. </div><div>- Extensive knowledge and know-how in organizational development and change management. </div><div>- Good knowledge of public service policies, rules and regulations.</div><div><br></div><div> </div><div><b><u>SKILLS AND ABILITIES </u></b></div><div>- Must have a global outlook with proven ability to identify and assess trends and changes in the global environment. </div><div>- Ability to operate independently as administrative head as well as work collaboratively with the Chambers Legal Officers, unit heads and staff. </div><div>- Track record in leadership, visioning and strategic planning. </div><div>- Ability to apply strong multi-pronged management skills in the Chambers environment. </div><div>- Ability to harness the varied skills of professional and technical team members towards development and implementation. </div><div>- Ability to translate the vision of the Registrar Generals Department into plans and operations. </div><div>- Ability to transition the Chambers into a high performance working and production environment and maintain same. </div><div>- Ability to develop policies and procedures. </div><div>- Strong process thinking capability. </div><div>- Strong management and organizational skills. </div><div>- Operational management skill. </div><div>- Strong ability to think and plan strategically. </div><div>- Ability to drive customer-focused initiatives. </div><div>- Excellent budgeting and financial management skills. </div><div>- Track record in directing and managing people and the work of multi-disciplinary teams of professionals. </div><div>- Strong project management and implementation skills. </div><div>- Ability to function in a process-oriented, technology-driven, results-focused, high demand change environment. </div><div>- Ability to function in an environment of constant engagement with multiple priorities. </div><div>- Ability to establish and maintain stakeholder relationships and partnerships with Solicitor General, Chief State Attorney, Deputy Chief State Attorneys, legal officers, senior public officials, Government agencies and other external stakeholders. </div><div>- Ability to build trust, credibility and effective working relationships with all levels of staff within the Chambers, and with external stakeholder. </div><div>- Must demonstrate tact, diplomacy mature judgement and creative problem-solving skills. </div><div>- Excellent coaching, negotiation, and conflict resolution skills are essential. </div><div>- Ability to set, implement and monitor performance standards. </div><div>- A passion for excellence. </div><div>- Excellent command of the English language with the demonstrated ability to express ideas clearly and concisely, both orally and in writing. </div><div>- Proficient in the use of Microsoft Office Suite.</div><div><br></div><div> </div><div><b><u>MINIMUM EXPERIENCE AND TRAINING </u></b></div><div>- A Bachelors degree in Management, Social Sciences, law, Public Administration, Arts or a related field from a recognized University. </div><div>- A Post Graduate qualification in Management, Public Administration, Law, a relevant Social Science or other field which exhibits management or planning training from a recognized University. </div><div>- At least ten (10) year extensive experience at a senior management level in Business Administration, Public Administration or relevant field. </div><div>- Project Management training or certification will be an asset. </div><div>- Any other equivalent combination of training and experience will be considered.</div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div>