Ministry of Land and Legal Affairs
Port of Spain
Job Description
The incumbent is required to perform a variety of managerial, administrative and/or advanced secretarial support duties. Duties including managing and coordinating the work of staff performing clerical/secretarial and administrative support duties; assisting in the preparation of budgets for a Unit/Division and the training and guidance of subordinate staff. Depending on assignment, the incumbent may be required to perform some or the full range of the duties of this position.
Key and Critical Responsibilities
- Manages the execution and design, implementation and evaluation of policies, standards and procedures for the Companies registry, and ensures the functionality and efficiency of both the Online and Manual systems for the Registry. <div>- Leads the management and delivery of defined Companies Registry projects such as applications process enhancements, including mitigating project risk and ensuring quality management. </div><div>- Oversees the investigation and resolution of problems/queries relating to both the Online and Manual services and coordinates the establishments of remedies and preventative measures. </div><div>- Manages the operational activities with the Companies Registry inclusive of all sub-offices. </div><div>- Address all concerns by members of the public and cooperate entities (local and External) regarding the Companies Act of 1995 and providing solutions to issues encountered. </div><div>- Leads investigation into contraventions and complains resolution. </div><div>- Mentors and Conducts training for staff on the Companies registry policies and procedures. </div><div>- Performs other related duties assigned.</div>
Key Competencies
<b><u>KNOWLEDGE </u></b><div>- Extensive knowledge of modern office practices and procedures. </div><div>- Extensive knowledge of office management principles and techniques. </div><div>- Extensive knowledge of the Companies Registry operations and legislation. </div><div>- Considerable knowledge of relevant Public Service rules and regulations, instructions and procedures. </div><div>- Considerable knowledge of relevant financial rules and regulations. </div><div>- Considerable knowledge of records and information management techniques. </div><div>- Knowledge of the principles of Public Administration. </div><div>- Knowledge of project management techniques. </div><div>- Some knowledge of Human Resource Management principles, procedures and practices.</div><div><br></div><div> </div><div><b><u>SKILLS AND ABILITIES </u></b></div><div>- Proficiency in the use of Microsoft Office Suite. </div><div>- Ability to use the internet for research purposes. </div><div>- Ability to compose letters, memoranda, minutes and reports. </div><div>- Ability to demonstrate analytical and problem-solving skills. </div><div>- Ability to plan and co-ordinate work programmes evaluate their effectiveness, prepare comprehensive reports and recommendations. </div><div>- Ability to direct and lead staff engaged in the performance of clerical/secretarial and administrative support functions. </div><div>- Ability to use a computer and other standard office machines such as photocopiers, scanners, facsimile machines. </div><div>- Ability to communicate effectively both orally and in writing. </div><div>- Ability to promote teamwork. </div><div>- Ability to establish and maintain effective working relationships with colleagues. </div><div>- Ability to interact positively with members of the public. </div><div>- Ability to use initiative to solve work related problems. </div><div>- Strong ICT skills.</div><div><br></div><div> </div><div><b><u>MINIMUM EXPERIENCE AND TRAINING </u></b></div><div>- Minimum of eight (8) years experience performing managerial, clerical and administrative support duties, including a minimum of two (2) years at a senior supervisory level. </div><div>- Training as evidenced by the possession of a recognized University Degree in the Social Sciences, Law, or a related area.</div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div>