Ministry of Land and Legal Affairs
Port of Spain
Job Description
The Senior Compliance Auditor and Compliance Auditor reports to the Compliance Auditing Manager of the Registrar Generals Department. The Unit contributes to the achievement of the Registrar Generals Department goals and objectives, by establishing and maintaining a robust monitoring and compliance system to ensure adherence to policies, procedures and performance standards by all Units and staff.
Key and Critical Responsibilities
<div>- Works with the Compliance Auditing Manager to develop, implement and maintain effective compliance policies, programmes, systems and controls Registrar Generals Department in keeping with the rules, policies, procedures and performance standards. </div><div>- Monitors and reviews compliance systems to ensure their effectiveness. </div><div>- Creates various types of audit reporting formats to be approved by the Registrar General. </div><div>- Prepares an annual audit plan (with built in flexibility) for the Unit for the approval of the Registrar General. </div><div>- Supervises the systems audit and quality compliance team through communication and performance management. </div><div>- Develops and assigns work schedules to the Compliance Auditors and monitors their performance. </div><div>- Reviews non-compliance issues and recommends remedial action plans to the Compliance Auditing Manager. </div><div>- Provides Compliance Auditing Manager with regular reports regarding compliance related activities and initiatives relevant to units and their operations, and monitors to ensure the implementation of action plans to address compliance deficiencies. </div><div>- Maintains good working relationships with all stakeholders. </div><div>- Ensures customer feedback informs service delivery and continuous improvements. </div><div>- Provides support on compliance-related projects and initiatives. </div><div>- Implements performance standards for the Systems Audit and Quality Compliance Unit, and monitors same to determine whether standards are being maintained. </div><div>- Provides training for the team on compliance related topics, policies, or procedures. </div><div>- Evaluates staff performance in keeping with organisational-wide policies and procedures. </div><div>- Provides analytical reports on operational Units compliance with rules, policies, procedures and performance standards, as required by the Registrar General. </div><div>- Provides analytical reports to departments and units as directed by the Registrar General. </div><div>- Contributes to the Registrar Generals Department Annual Report. </div><div>- Attends meetings and sits on Committees as required by the Registrar General. </div><div>- Performs related duties as may be required.</div>
Key Competencies
<b><u>KNOWLEDGE </u></b><div>- Strong background in compliance and be able to understand, interpret, and apply complex regulatory requirements to business practices. </div><div>- Excellent knowledge of quality policies, procedures and systems. </div><div>- Excellent knowledge of systems and process planning and implementation. </div><div>- Knowledge of statistical processes. </div><div>- Knowledge of the processes and operations of the RGD will be an asset. </div><div>- Knowledge of process flow management will be an asset. </div><div>- An appreciation of Compliance concepts and principles will be an asset.</div><div><br></div><div> </div><div><b><u>SKILLS AND ABILITIES </u></b></div><div>- Ability to analyze laws and regulations and interpret same to enable the development of compliance policies and procedures. </div><div>- Ability to drive customer-focused initiatives. </div><div>- Good supervisory skills. </div><div>- Ability to function in a process-oriented, technology-driven, results-focused, high-demand change environment. </div><div>- Ability to build trust, credibility and effective working relationships with all levels of staff within the organization, and with external stakeholders. </div><div>- Must demonstrate tact, diplomacy, mature judgement and creative problem-solving skills. </div><div>- Ability to implement and monitor performance standards. </div><div>- Excellent command of the English language (verbal and written), with the demonstrated ability to express ideas clearly and concisely, both orally and in writing. </div><div>- Proficient in the use of Microsoft Office Suite.</div><div><br></div><div><b style="letter-spacing: 0.4px;"><u>MINIMUM EXPERIENCE AND TRAINING</u></b></div><div>- A Bachelors degree in Management, Public Administration, Social Sciences, or a related field from a recognized University. </div><div>- Project Management Training or certification will be an asset. </div><div>- A minimum of five (5) years of proven quality control, process audit or compliance experience; or </div><div>- Any other equivalent combination of training and experience will be considered.</div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div><div> </div>