Registrar

Key and Critical Responsibilities

<p>1. Board and Corporate Governance </p><p>a) Serves as Secretary to the Board of Governors and provides professional secretariat and governance support to the Board. </p><p>b) Serves as Secretary to Board Committees, as required, and provides appropriate administrative and governance support to facilitate the effective discharge of their functions. </p><p>c) Coordinates the preparation and circulation of agendas, meeting papers, minutes and other documentation required for meetings of the Board and its Committees. </p><p>d) Records, prepares and maintains accurate minutes and official records of meetings of the Board of Governors and its Committees. </p><p>e) Ensures that decisions and directives of the Board are accurately recorded, communicated to management and monitored to support timely implementation. </p><p>f) Advises the Board and Management, as appropriate, on matters relating to corporate governance, procedural requirements and the Institute's governing framework. </p><p>g) Ensures that the Seal of the Institute is used only with the proper authority of the Board and that all associated requirements for execution, signing and countersigning are observed. </p><p>h) Maintains appropriate records of Board resolutions, decisions, policies and other governance instruments. </p><p>2. Legal and Regulatory Support </p><p>a) Provides legal and governance support to the Institute within the scope of the Registrar's responsibilities and professional competence. </p><p>b) Assists in ensuring that the Institute's activities, policies and administrative processes are consistent with applicable legislation, regulations, governance requirements and approved policies. </p><p>c) Identifies and brings to the attention of the Board and/or Management legal, regulatory and governance matters that may affect the operations or interests of the Institute. </p><p>d) Liaises with relevant external agencies, statutory bodies, professional institutions and other organizations on legal, regulatory, governance and administrative matters, as required. </p><p>e) Supports the review and development of policies, procedures, agreements and other institutional instruments where legal or governance considerations arise. </p><p>3. Institutional Administration and Records Management </p><p>a) Functions as Secretary to the Institute and provides effective coordination of matters requiring institutional-level administrative and governance oversight. </p><p>b) Provides oversight and coordination of the Institute's Records and Information Services to ensure that official records are appropriately created, maintained, secured, retrieved and disposed of in accordance with approved requirements. </p><p>c) Ensures adherence to prescribed policies, procedures and administrative standards in the execution of the Institute's core functions. </p><p>d) Prepares and/or coordinates the preparation of the Institute's Annual Administrative Report and other governance or administrative reports, as required. </p><p>e) Ensures the timely dissemination of approved Board decisions, reports, policies and other official institutional communications to relevant stakeholders. </p><p>f) Promotes effective systems for the management, preservation and accessibility of institutional records and information. </p><p>4. Stakeholder and Institutional Relations </p><p>a) Establishes and maintains effective working relationships with the Board of Governors, President, Management, employees and external stakeholders. </p><p>b) Liaises with relevant Government agencies, statutory bodies, external institutions and other stakeholders to obtain information and facilitate the provision of complementary services. </p><p>c) Represents the Office of the Registrar, as authorized, at meetings, consultations, committees and other institutional or external engagements. </p><p>d) Promotes professionalism, confidentiality, integrity and sound governance in all interactions involving the Office of the Registrar. </p><p>5. Financial and Budgetary Oversight </p><p>a) Provides overall oversight and accountability for the financial and budgetary administration of the Office of the Registrar, in accordance with the Institute's approved financial policies, procedures and applicable requirements. </p><p> b) Oversees the preparation, submission and monitoring of the annual budget for the Office of the Registrar and ensures that expenditure is managed within approved allocations. </p><p> c) Liaises with the relevant Finance function on matters relating to budgeting, expenditure, financial reporting and compliance. </p><p> 5. General </p><p>a) Provides advice and support to the Board and Management on matters falling within the responsibilities of the Office of the Registrar. </p><p>b) Ensures that confidential Board, legal, governance and institutional information is appropriately managed and protected. </p><p>c) Identifies opportunities for improving the efficiency, effectiveness and quality of governance and administrative processes. </p><p>d) Performs any other related duties and functions that may reasonably be required by the Board of Governors and are consistent with the responsibilities of the position. </p>