Ministry of Foreign and CARICOM Affairs
Port of Spain
Job Description
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:11.0pt;line-height:150%;font-family:" arial",sans-serif"="">JOB SUMMARY:<o:p></o:p></span></b></p> <p class="MsoNormal"><span style="font-family: Arial, sans-serif; font-size: 11pt; letter-spacing: 0.4px;">To provide professional and technical support in the implementation of the work programme for the Ministry of Foreign &nbsp;and CARICOM Affairs. Functions include drafting diplomatic notes, briefs, aide memoires and other official correspondence, keeping up to date on political, economic and social developments at the national and international levels, participating in meetings and undertaking protocol duties.</span></p><p class="MsoNormal"><br></p><p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"=""><o:p></o:p></span></p>
Key and Critical Responsibilities
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:11.0pt;line-height:150%;font-family:" arial",sans-serif;="" text-transform:uppercase"="">Duties and Responsibilities</span></b><b><span lang="EN-US" style="font-size:11.0pt; line-height:150%;font-family:" arial",sans-serif"="">:<o:p></o:p></span></b></p> <ul><li><span style="font-size: 11pt; letter-spacing: 0.4px;">Drafting speeches and responses to various types of correspondence such as memoranda, letters, diplomatic notes, aide memoires and country briefs;</span></li> <li class="MsoNormal" style="text-align:left;mso-list:l0 level1 lfo1;tab-stops: list 36.0pt"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"="">Undertaking research and preparing briefing documents, including Cabinet Notes; <o:p></o:p></span></li> <li class="MsoNormal" style="text-align:left;mso-list:l0 level1 lfo1;tab-stops: list 36.0pt"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"="">Performing preparatory work for meetings between senior personnel of the ministry and representatives of foreign governments, external agencies and other ministries/departments and write follow up reports as required;<o:p></o:p></span></li> <li class="MsoNormal" style="text-align:left;mso-list:l0 level1 lfo1;tab-stops: list 36.0pt"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"="">Monitoring, assessing and analyzing the political and economic developments in countries and regional organizations to such prepare appropriate foreign policy briefs with recommendations;<o:p></o:p></span></li> <li class="MsoNormal" style="text-align:left;mso-list:l0 level1 lfo1;tab-stops: list 36.0pt"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"="">Maintaining contacts with representatives of foreign Governments, the public, private sector and civil society to inform the work of the Ministry;<o:p></o:p></span></li> <li class="MsoNormal" style="text-align:left;mso-list:l0 level1 lfo1;tab-stops: list 36.0pt"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"="">Assisting in the planning, organizing and logistical execution of specific official visits that fall within your area of responsibility;<o:p></o:p></span></li> <li class="MsoNormal" style="text-align:left;mso-list:l0 level1 lfo1;tab-stops: list 36.0pt"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"="">Providing support to senior officer(s) in negotiations and participation in meetings;<o:p></o:p></span></li> <li class="MsoNormal" style="text-align:left;mso-list:l0 level1 lfo1;tab-stops: list 36.0pt"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"="">Performing protocol event management functions;<o:p></o:p></span></li> <li class="MsoNormal" style="text-align:left;mso-list:l0 level1 lfo1;tab-stops: list 36.0pt"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"="">Representing the Ministry at functions and meetings or conferences; and</span></li> <li class="MsoNormal" style="text-align:left;mso-list:l0 level1 lfo1;tab-stops: list 36.0pt"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"="">Performing other related duties as required.<o:p></o:p></span></li> </ul>
Key Competency
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:11.0pt;line-height:150%;font-family:" arial",sans-serif"="">EDUCATION REQUIREMENTS<o:p></o:p></span></b></p> <p class="MsoNormal"><span style="font-size: 11pt; letter-spacing: 0.4px;">Bachelor of Science Degree (Second Class Honours) in International Relations, International Studies, Economics, International Trade, Political Studies from a recognized tertiary institution.</span></p><p class="MsoNormal"><b><span lang="EN-US" style="font-size:11.0pt;line-height:150%;font-family:" arial",sans-serif"="">REQUIRED KNOWLEDGE, SKILLS AND ABILITIES</span></b></p><ul><li><span lang="EN-US" arial",sans-serif"="" style="letter-spacing: 0.4px; text-indent: -18pt; font-size: 11pt; line-height: 150%;">Working knowledge of the CARICOM Single Market and Economy (CSME), CARICOM and its various organs&nbsp;</span></li><li>Working knowledge of the Westminster System of Government and Parliamentary Democracy</li><li>Working knowledge of Trinidad and Tobago economy and the development pillars</li><li>Excellent understanding of international relations and specifically the challenges confronting developing countries and small states in particular, operating in a global environment.</li><li>Knowledge of a foreign language is desirable</li><li>Knowledge of economic, financial and commercial matters in Trinidad and Tobago</li><li>Strong interest in protocol, etiquette and diplomacy</li><li>Ability to take comprehensive notes</li><li>Good speech writing capabilities</li><li>Computer literate with a specific working knowledge of Microsoft Office</li><li>Excellent oral and written communication skills</li><li>Ability to work as part of a team and also to work with some degree of independence</li><li>Ability to demonstrate tact and diplomacy</li><li>Ability to liaise with and maintain working relationships with the public and other Ministry's officials.&nbsp;</li></ul><p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;line-height:150%; font-family:" arial",sans-serif"=""><o:p></o:p></span></p>