Ministry of Land and Legal Affairs
Port of Spain
Job Description
The incumbent is required to manage and direct the provision of facilities management services in a large Ministry/Department ensuring regulatory compliance and a safe and functional work environment for employees and clients. Duties include directing and co-ordinating staff performing facilities management work; developing and implementing a preventative maintenance programme, facilities management policies, procedures and guidelines; advising on facilities management matters; making recommendations for implementing facilities upgrades and construction; developing budget proposals; preparing tender documents and supervising contractors providing contracted services related to facilities management.
Key and Critical Responsibilities
- Plans, organizes, directs and co-ordinates the work of staff engaged in the provision of facilities management services in the Ministry/Department. <div>- Develops and implements a programme for the ongoing and preventative maintenance and the operations of all building facilities, grounds, equipment and mechanical/electrical systems. </div><div>- Directs the development of and manages the implementation of facilities upgrades, remodeling, construction, relocation and other related projects. </div><div>- Advises on all matters relating to or adversely affecting the functional integrity of the buildings, equipment and facilities services of the Ministry/Department and recommends remedial measures. </div><div>- Makes recommendations regarding building structures, alterations, additions to equipment, fixtures and other such charges as required to maintain optimal decor and function of the facilities. </div><div>- Directs and co-ordinates the planning and acquisition of accommodation and the utilization of space and facilities consistent with the requirements of organizational efficiency. </div><div>- Ensures that all facilities are in compliance with the Occupational Safety and Health Act (OSHA) and proper systems for the security of all the facilities and occupants are in place; also develops health and safety policies, guidelines and procedures. </div><div>- Coordinates all projects and provides overall supervision to contractors engaged in performing work related to repair, maintenance and upgrades to buildings, grounds, equipment and other systems. </div><div>- Develops and submits budget proposals in respect of the provision of facilities management services for inclusion for draft estimates; also prepare scopes of work and cost estimates for contracted services related to facilities management. </div><div>- Directs and oversees the development and preparation of tender documents and contract specifications for facilities management contracted services. </div><div>- Performs periodic inspections of all facilities, equipment and systems to ensure optimal functioning. </div><div>- Prepares and/or directs the preparation of Cabinet Notes, reports, correspondence and other documents pertinent to facilities management. </div><div>- Represents the Ministry/Department on committees, meetings and other fora on facilities management and related matters. </div><div>- Performs related duties as may be required.</div>
Key Competencies
<b><u>KNOWLEDGE: </u></b><div>&nbsp;- Extensive knowledge of the principles and techniques of Facilities Management. </div><div>&nbsp;- Extensive knowledge of building construction and maintenance work, codes and standards. </div><div>&nbsp;- Extensive knowledge of the methods, materials and equipment used in upgrades, preventative maintenance and repair of facilities and equipment. </div><div>&nbsp;- Considerable knowledge of the OSHA as it pertains to facilities management. </div><div>&nbsp;- Considerable knowledge of project management principles and techniques. </div><div>&nbsp;- Considerable knowledge of the principles of space planning and utilization. </div><div>&nbsp;- Considerable knowledge of the procedures involved in budget preparation, work scope development and cost estimation for contracted services and public service procurement. </div><div><b><br></b></div><div><b><u>SKILLS AND ABILITIES: </u></b></div><div>&nbsp;- Skill in the use of personal computers. </div><div>&nbsp;- Proficiency in the use of Microsoft Office and Microsoft Project. </div><div>&nbsp;- Ability to use e-Government technology platforms. </div><div>&nbsp;- Ability to develop and implement a preventative maintenance programme for building, facilities, equipment and systems. </div><div>&nbsp;- Ability to plan, direct and coordinate the work of staff performing facilities management duties. </div><div>&nbsp;- Ability to prepare budget proposals, scopes of work and cost estimates related to the provision of facilities management services. </div><div>&nbsp;- Ability to communicate effectively both orally and in writing; and to prepare comprehensive reports, briefs and other documents on facilities management matters. </div><div>&nbsp;- Ability to establish and maintain effective working relationships with associates, other public service employees and members of the public.</div><div><br></div><div><b><u>MINIMUM EXPERIENCE AND TRAINING: </u></b></div><div>- Minimum of eight (8) years experience performing facilities management duties, including at least four (4) years at managerial/supervisory level. </div><div>- Training as evidenced by the possession of a Bachelors Degree in Civil/Structural/Mechanical/Electrical Engineering or a related discipline or in Management or related discipline from a recognized institution. </div><div><b><u>OR </u></b></div><div>- Minimum ten (10) years experience performing facilities management duties, including at least six (6) years at a managerial/supervisory level. </div><div>- Training as evidenced by the possession of a Technicians Diploma or equivalent in Civil/Structural/Mechanical/Electrical Engineering or Certification in Facilities Management/Management or in a related field.</div><div> </div>