Ministry of Land and Legal Affairs
Port of Spain
Job Description
The incumbent is required to assist in the planning, execution, monitoring and control of projects in a Ministry/Department. Duties include tracking project progress; assisting in budget preparation; monitoring work plan execution and in writing project related reports and other documentation and coordinating and scheduling of project meetings.
Key and Critical Responsibilities
- Assists in the development and scoping of projects. <div>- Tracks the progress of projects using appropriate project management tools and techniques. </div><div>- Helps prepare budget proposals, assists in managing and monitoring budget expenditure and revisions and provides interim status reports of all projects. </div><div>- Assists in the collection, compilation and analysis of data relative to the programme. </div><div>- Coordinates and schedules project teams meetings, as well as update and support meetings with stakeholders. </div><div>- Aids in the coordination and organization of relevant training and in providing user support to staff. </div><div>- Assists in the maintenance of financial records on the utilization of funds under all projects. </div><div>- Assists in the execution of activities for and in monitoring the execution of project work plans. </div><div>- Assists in the procurement of goods and services. </div><div>- Assists in ensuring that project activities are properly and realistically scheduled, monitored and reported. </div><div>- Assists in developing, monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same. </div><div>- Assists in writing Notes for Cabinet, reports and other project related documentation. </div><div>- Performs other related duties as required.</div>
Key Competencies
<b><u>KNOWLEDGE: </u></b><div>- Knowledge of project management principles, practices, techniques and procedures. </div><div>- Some knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance. </div><div>- Some Knowledge of the government financial rules, regulations and procedures pertinent to programme/project management.</div><div><br></div><div> </div><div><b><u>SKILLS AND ABILITIES: </u></b></div><div>- Proficiency in the use of Microsoft Office Suite. </div><div>- Skills in the use of project management software. </div><div>- Skills in project planning and implementation. </div><div>- Ability to use the internet for research purposes. </div><div>- Ability to use e-Government technology platforms. </div><div>- Ability to analyze and evaluate projects. </div><div>- Ability to devise creative solutions to address problems encountered and resolve conflicts. </div><div>- Ability to conduct research into programme/project related issues. </div><div>- Ability to communicate effectively both orally and in writing. </div><div>- Ability to establish and maintain effective working relationships with project stakeholders, associates, other public service employees and the public.</div><div><br></div><div><b><u>MINIMUM EXPERIENCE AND TRAINING: </u></b></div><div>- Minimum of two (2) years experience in project management. </div><div>- Training as evidenced by a University degree from a recognized institution in Project Management or Engineering or Information Technology or the Social Sciences with courses in Project Management.</div><div> </div><div> </div>