Tourism Trinidad Limited
Port of Spain
Job Description
The incumbent is responsible for the full lifecycle of the procurement of goods, works and services to support the organisation and the planning, organization and supervision of the work of professional and other support staff engaged in the provision of procurement and disposal services. Work includes formulating the procurement and disposal strategies and managing related programmes and projects; developing the annual procurement and disposal plan and procedural guidelines; overseeing the implementation of plans and performance management systems related to public procurement and disposal; collaborating on the development of tender documents; developing training and information programmes; liaising with the Office of Procurement Regulation on procurement and disposal issues and making recommendations for the revision or development of new policies and procedures.
Key and Critical Responsibilities
<ol><li> Plans, organizes, co-ordinates and supervises the work of a group of professional and other support staff engaged in the provision of procurement and disposal services in the organization. <ol></ol></li><li> Formulates the procurement and disposal strategic plan, in consultation with the organizations management team and develops strategies and programmes / projects to facilitate achievement of the stated objectives. </li><li> Develops the organizations annual procurement and disposal plan. </li><li> Reviews, develops and maintains relevant procurement and disposal procedural manuals and other procurement and disposal planning tools. </li><li> Manages the implementation of procurement and disposal programmes and projects to support the achievement of the objectives stated in the procurement and disposal strategic plan.</li><li> Consults with the Office of Procurement Regulation to obtain advice and guidance on the interpretation and application of procurement and disposal legislation, policies, and procedures. </li><li> Oversees the implementation of procurement and disposal activities to ensure that suppliers and contractors are in compliance with the Public Procurement and Disposal of Property Act. </li><li> Oversees the implementation of the performance management system related to public procurement and disposal in the organisation and monitors and evaluates its effectiveness and efficiency. </li><li> Manages the pre-qualification process and collaborates with the Manager, Corporate Services to develop tender documents, prepare bid packages and other procurement activities. </li><li> Oversees the activities involved in the implementation of measures to identify and prevent fraudulent practices. </li><li> Oversees the maintenance of the public procurement database of the organisation which is linked to the centralised database of the Office of Procurement Regulation. </li><li> Drafts preliminary budgetary estimates of expenditure for the Procurement and Disposal Unit in collaboration with the Manager, Corporate Services. </li><li> Develops procurement and disposal related training and information programmes in consultation with the Manager, Corporate Services </li><li> Provides advice, guidance and support on complex procurement and disposal issues, pertaining to the interpretation and application of relevant legislation, policies, procedures, rules and regulations. </li><li> Reviews existing policies for the provision of procurement and disposal services and makes recommendations for the revision or development of new policies, as required. </li><li> Reviews and analyses reports, proposals, circulars and other documents for accuracy and makes appropriate amendments. </li><li> Prepares reports and other documents in relation to complex assignments and submits reports and/or recommendations, as required. </li><li> Collates client feedback, information on trends and existing procurement and disposal policies and procedures and recommends revision or the development of new policies and procedures. </li><li> Serves as a resource person on procurement and disposal matters at training courses, seminars and workshops. </li><li> Conducts negotiations with suppliers on behalf of the organization. </li><li> Reviews complete tender packages, requests for proposals, terms of references, scope of works, and technical specifications. </li><li> Represents the organisation on committees and at meetings, conferences and other fora, as required. </li><li> Collaborates with the Finance and Accounts Unit to ensure all approved payments are completed on time. </li><li> Prepares independent company estimates of price and schedule </li><li> Performs other related duties.</li></ol>
Key Competencies
<ol><li>Considerable knowledge of the principles, practices, methods and techniques of procurement and disposal management.</li><li>Considerable knowledge of legislation, policies, procedures, rules and regulations related to public procurement and disposal management.</li><li>Knowledge of research methods, principles and techniques.</li><li>Knowledge of supply market operations.</li><li>Knowledge of the principles and methods of strategic planning and project management.</li><li>Knowledge of relevant computer applications, including e-procurement.</li><li>Basic knowledge of the principles of fraud detection or forensic analysis</li></ol>