Ministry of Foreign and CARICOM Affairs
St. Clair
Job Description
<p><b><u>JOB SUMMARY</u></b></p><p>The incumbent is required to establish and implement or assist in the establishment and implementation of Monitoring and Evaluation (M&amp;E) Systems for programmes/projects in a Ministry/Department/Agency.&nbsp; Duties include formulating programme/project outcomes, performance indicators and data capture systems, assisting in new programme/project development, conducting cost benefits and cost effectiveness analyses, maintaining M&amp;E databases and reporting on M&amp;E activities.&nbsp; Depending on work assignment, the incumbent may be required to perform some or the full range of the duties of this position.</p><p><b>REPORTS TO</b>: Director, Monitoring and Evaluation/Monitoring and Evaluation Coordinator or other designated officer</p><p><b>SUPERVISION GIVEN TO</b>: Support Staff of the Division/Unit</p>
Key and Critical Responsibilities
<ul><li>Performs as an integral member of project teams to provide guidance, direction and advice to ensure sound, client - responsive and innovative performance monitoring/management plans;</li><li>Drafts monitoring and evaluation sections of proposals as required, adapts and/or develops innovative tools for measurement of progress and achievements of the Ministry/Department/Agency;</li><li>Designs and implements systems for the continuous monitoring and evaluation of the projects and programmes of the Ministry/Department/Agency;</li><li>Identifies and designs performance questions, key indicators and targets for each project component and for each level of the objective hierarchy;</li><li>Collects data on inputs, activities and immediate outputs and reports on their contribution to eventual outcomes;</li><li>Liaises with and provides monitoring and evaluation information to Central M&amp;E Agencies as required;</li><li>Conducts field visits to obtain data in order to inform the design of performance monitoring/management plans where necessary;</li><li>Establishes and maintains monitoring and evaluation information systems or databases and ensures that resources are current, available for employees and widely disseminated;</li><li>Assists relevant staff of the Ministry/Department/Agency in the development of new projects/programmes, ensuring that all proposals include specific goals, objectives, outputs, indicators, targets and provision for adequate funding;</li><li>Participates in assessments of new projects/programmes, as needed;</li><li>Keeps abreast of monitoring and evaluation practices to ensure adherence to international monitoring and evaluation standards;</li><li>Links or assists in the linking of evaluation findings to policy formulation, planning and budgetary processes of the Ministry/Department/Agency;</li><li>Prepares and analyses monitoring and evaluation reports for management to assist in its decision - making processes;</li><li>Represents the Ministry/Department/Agency on various committees and at meetings, conferences, workshops and other fora as required;</li><li>Reviews and/or prepares Notes for Cabinet and periodic and/or ad-hoc reports on matters related to monitoring and evaluation activities of the Ministry/Department/Agency;</li><li>Performs other related work as required.</li></ul>
Key Competency
<p><b><u>KNOWLEDGE</u></b></p><ul><li>Knowledge of monitoring and evaluation methodologies and principles including quantitative, qualitative and participatory approach</li><li>Knowledge of management principles and practices</li><li>Knowledge of accountability theories and practices, including methods of implementation</li><li>Knowledge of logical frameworks and participatory results-based planning, monitoring and evaluation</li><li>Some knowledge of government policies, procedures, rules and regulations</li><li>Some knowledge of the principles and methods involved in project management</li></ul><p><br></p><p><b><u>SKILLS AND ABILITIES</u></b></p><ul><li>Skill in the use of personal computers</li><li>Proficient in the use of Microsoft Office Suite</li><li>Ability to use e-government technology platforms</li><li>Ability to develop the overall framework for project monitoring and evaluation</li><li>Ability to collaborate with relevant stakeholders to provide relevant information for ongoing evaluation of project activities, effects and impacts</li><li>Ability to compile and analyse data and prepare comprehensive reports</li><li>Ability to express ideas clearly and concisely, both in writing and orally</li><li>Ability to establish and maintain effective working relationships and interact with different stakeholders</li><li>Ability to use tact and diplomacy in the performance of duties</li><li>Ability to observe and maintain confidentiality in the performance of duties</li></ul><p><br></p><p><b><u>MINIMUM EXPERIENCE AND TRAINING</u></b></p><ul><li>Minimum of two (2) years' experience in performing duties related to monitoring and evaluation</li><li>Training as evidenced by the possession of a Bachelor's degree in one of the Social Sciences, such as Public Sector Management or Project Management; or in a related field from a recognised University</li></ul>