Ministry of Foreign and CARICOM Affairs
St. Clair
Job Description
<p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify"><span lang="EN-US" style="font-size: 14pt; line-height: 107%;" arial",sans-serif"=""><b>JOB SUMMARY</b></span></p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify"><span lang="EN-US" style="font-size: 14pt; line-height: 107%;" arial",sans-serif"="">The incumbent is required to prepare Pension and Leave Records for all current and former employees of the Ministry of Foreign and CARICOM Affairs.&nbsp; This person is required to work closely with the other Ministries, Departments and Agencies such as Comptroller of Accounts to ensure timely and accurate of processing of employees' records.&nbsp;</span></p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify"><span lang="EN-US" style="font-size: 14pt; line-height: 107%;" arial",sans-serif"=""><b><br></b></span></p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify"><span style="font-size: 18.6667px;"><b>REPORTS TO: </b>Business Operations Assistant II (direct)</span></p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify">&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Senior Human Resource Officer (Indirect)</p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify"><br></p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify">SUPERVISION GIVEN TO: N/A</p><p class="MsoNormal" style="margin-bottom:0cm;margin-bottom:.0001pt;text-align: justify"><span times="" new="" roman";"="" style="text-indent: -18pt; letter-spacing: 0.4px; font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-size-adjust: none; font-kerning: auto; font-optical-sizing: auto; font-feature-settings: normal; font-variation-settings: normal; font-variant-position: normal; font-stretch: normal; font-size: 7pt; line-height: normal;">&nbsp;</span></p>
Key and Critical Responsibilities
<p>1.&nbsp;<span style="letter-spacing: 0.4px;">Requests from Ministries/Departments and Agencies the information which is necessary for the preparation of Pension and Leave Records</span></p><p>2. Responds to requests from Ministries /Departments and Agencies for information which is necessary for the preparation of Pension and Leave Records</p><p>3. Prepares Pension and Leave Records on behalf of current and former employees of the Ministry of Foreign and CARICOM Affairs</p><p>4. Responds to Audit Queries on matters relating to Pension and Leave</p><p>5. Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders</p><p>6. Files memoranda, letters, reports and other documents in appropriate files, as required</p><p>7. Performs other related duties as assigned</p><p><br></p>
Key Competency
<p><b>Knowledge, Skills and Abilities:</b></p><p>1. Considerable knowledge of Financial Regulations, Instructions&nbsp;</p><p>2. Considerable Knowledge of Civil Service Act and Regulations and Instructions</p><p>3. Considerable knowledge of the Pensions Act and Circulars governing same</p><p>4. Considerable knowledge of Collective Agreements and Rules and Regulations governing payment of increments and grant of leave and other benefits pertaining to the preparation of Pension and Leave Records</p><p><span style="letter-spacing: 0.4px;">5. Ability to conduct thorough research on personal files</span></p><p><span style="letter-spacing: 0.4px;">6. Ability to communicate effectively, both orally and in writing</span></p><p>7. Ability to establish and maintain effective working relationships with other members of staff and the public</p><p>8. Ability to work as part of a team</p><p>9. Ability to use a computer and other standard office machines such as photocopiers, scanners and facsimile machines</p><p>10. Ability to use e-government technology platforms</p><p>11. Ability to compose and prepare documents such as letters, memoranda, minutes and reports</p><p><b>Qualifications and Experience:</b></p><p>1. Five (5) O'Levels including Mathematics and English</p><p>2. Considerable experience (3 to 5 years) preparing Pension and Leave Records</p><p>3. Considerable experience of Human Resource, Accounting and Auditing processes in the Public Service</p>