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Job Description

JOB SUMMARY The incumbent is required to verify all Pension and Leave Records prepared by the Business Operations Assistant I for all current and former employees of the Ministry of Foreign and CARICOM Affairs for accuracy and completeness.&nbsp; The officer is required to work closely with Ministries/Departments and Agencies, such as Comptroller of Accounts to ensure Pension and Leave Records are prepared accurately and in a timely manner.&nbsp; REPORTS TO: Senior Human Resource OfficerSUPERVISION GIVEN TO:&nbsp; Business Operations Assistant I&nbsp;

Key and Critical Responsibilities

<ul><li>Examine and verify Pension and Leave Records for current and former employees of the Ministry of Foreign and CARICOM Affairs before forwarding to Internal Audit</li><li>Investigates and responds to queries from the Comptroller of Accounts and other Ministries/Departments and Agencies in the processing of the Pension and Leave Records</li><li>Prepare and submit documents to Comptroller of Accounts for persons who are due to retire</li><li>Maintain a database of employees with their retirement dates to ensure timely processing of Pension and Leave Records</li><li>Performs other related duties as assigned</li></ul>

Key Competency

Knowledge<ul><li>Extensive knowledge of the Financial Regulations and Instructions, including the Exchequer and Audit Act&nbsp;</li><li>Extensive knowledge of the Civil Service Act, Regulations and Instructions</li><li>Extensive knowledge of the Pensions Act and circulars governing same</li><li>Extensive knowledge&nbsp;of the Collective Agreements Circulars and other Rules and Regulations governing the payment of increments and grant of leave and other benefits pertinent to the checking of pension and leave records.</li></ul>Skills and Abilities:<ul><li>Ability to communicate effectively both orally and in writing</li><li>Ability to interpret and understand Circulars, Collective Agreements Rules and Regulations pertaining to&nbsp;pension and leave from Comptroller of Accounts and other Government Ministries, Departments and Agencies</li><li>Ability to establish and maintain effective working relationships with colleagues and the public</li><li>Ability to work as part of a team</li><li>Ability to compose and prepare documents such as letters, memoranda, minutes and reports</li><li>Ability to use a computer and other standard office machines such as photocopiers, scanners and facsimile machines</li><li>Ability to use e-Government technology platforms&nbsp;</li></ul> Minimum Experience and Training:<ul><li>Extensive experience, 6 years or more, in the processing of Pension and Leave records such as may have been gained by working in Pension and Leave, Human Resource Management, Finance and Accounts, Internal and/or External Audit environment;</li><li>Training as evidenced by the possession of 5 O'Levels, Accounting qualification; or</li><li>Possession of a combination of 6 years' experience and training. </li></ul>

BUSINESS OPERATIONS ASSISTANT II (PENSION AND LEAVE UNIT)

Job Information

Ministry of Foreign and CARICOM Affairs

Job Description

Key and Critical Responsibilities

Key Competency

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