Job Description
<div style="text-align: justify; ">The incumbent is required to supervise the activities of staff engaged in the auditing and processing of Pension and Leave records for employees of a Government Ministry/Department/Agency.&nbsp; Duties involve developing and overseeing the implementation and maintenance of relevant systems and procedures, reviewing existing systems and recommending revision of same; developing an Annual Pension and Leave Work Plan; monitoring the work of the Unit; preparing job schedules; organizing, assigning and distributing work to staff; reviewing, verifying and certifying work submitted; training staff and liaising with relevant internal Departments and essential stakeholder government agencies.</div>
Key and Critical Responsibilities
<p></p><p> </p><table cellspacing="0" cellpadding="0" hspace="0" vspace="0" align="left"> <tbody><tr> <td valign="top" align="left" style="padding-top:0cm;padding-right:9.0pt; padding-bottom:0cm;padding-left:9.0pt"> </td> </tr> </tbody></table> <p></p><ul></ul><p></p><ul><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 17.85pt; line-height: normal;">Supervises the work of a group of Pension and Leave Officers engaged in the auditing and preparation/processing of pension and leave records to facilitate the payment of retirement benefits to employees in a Government Ministry/Department/Agency.</li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 17.85pt; line-height: normal;">Develops and oversees the implementation and maintenance of systems and procedures for the preparation, verification, certification of Pension and Leave Records.</li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Develops the Annual Work Programme for the Pension and Leave Unit, in conjunction with the Accounting Officer of the Ministry/Department and Designated Superior; prepares and submits quarterly status reports on the implementation of work to the supervisor.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Establishes guidelines for executing the work of the Pension and Leave Unit, to ensure achievement of objectives, tasks and targets, in conjunction with subordinate staff.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Prepares job schedules, organizes, assigns and distributes incoming work, reviews the work of subordinate staff and provides advice and guidance, as required.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Reviews the existing systems utilized in the processing of a Pension and Leave Records, in collaboration with the Comptroller of Accounts and the Pensions Management Branch of the Treasury Division, and makes recommendations for the revision of same, as necessary.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Monitors the work of a Pension and Leave Unit to ensure that all functions are performed in accordance with relevant legislation, policies and procedures; verifies and certifies Pension and Leave forms completed by subordinate staff.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Trains subordinate staff in the systems and procedures utilized in the auditing and preparation of Pension and Leave records.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Designs a database of employees Record of Service and&nbsp;oversees its implementation and maintenance.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Liaises with relevant internal staff and external staff of other Ministries/Departments/Agencies for the verification of Human Resource and Accounting information submitted to the Pension and Leave Unit.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Writes requisitions for the purchase of stationary, office equipment and other supplies for the Unit.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Performs other related duties.<span style="font-size: 10pt;"><o:p></o:p></span></li></ul>
Key Competency
<ul><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Extensive knowledge of the Financial Regulations and the Pensions Act.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Extensive knowledge of the Public, Civil and Teaching Service Regulations.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Extensive knowledge of Policies, Legislation, Rules and Regulations pertaining to the processing of Pension and Leave Records.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Extensive knowledge of the relevant Circulars and other rules and regulations governing the payment of increments and grant of leave and other benefits pertinent to the processing of Pension and Leave Records.</li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Knowledge of relevant computer applications</li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Sound supervisory skills.&nbsp; <o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Ability to supervise a group of employees involved in researching data in files and compiling of Pension and Leave Records.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Ability to interpret and understand Circulars from Government Ministries, Departments and Agencies. <o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Ability to conduct thorough research on personal files and other pertinent records.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Ability to function in a team environment.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Ability to communicate effectively both orally and in writing.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;">Ability to understand and follow written instructions.<o:p></o:p></li><li style="text-align: justify; margin: 0cm 0cm 0.0001pt 18pt; line-height: normal;"> <span style="line-height: 110%;">Ability to establish and maintain effective working relationships with members of staff and other stakeholders.</span></li></ul>