Trinidad and Tobago Police Service (TTPS)
Scarborough
Job Description
<p>This officer is responsible for the management of the sub-accounting unit managing the accounting functions. He/She is also required to liaise with the Accounting Unit, Head office on regular basis.</p><p><br></p>
Key and Critical Responsibilities
<ul><li>Manage the day-to-day activities of the Sub-Accounting unit.</li><li>Prepare and submit monthly Request for release to Head Office.</li><li>Record releases and expenditure in all vote books promptly.</li><li>Monitor all voted and report short fall or projected shortfall to Head Office promptly.</li><li>Submit list of outstanding invoices by votes on a quarterly basis to Finance Branch.</li><li>Manage payables to ensure all outstanding invoices are submitted for payment.</li><li>Receive budgetary allocations at the beginning of the fiscal year.</li><li>Open new vote books at the beginning of the fiscal year.</li><li>Liaise with ACP office on the preparation of annual Draft Estimates.</li><li>Responsible of balancing and closing off all votes at the end fiscal year.</li><li>Reconcile votes with Head Office.</li><li>Liaise with Procurement Unit on goods and services to be procured.</li></ul>
Key Competency
<p style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><b>&nbsp; &nbsp;Knowledge, Skills and Abilities</b></p><ul><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 16px;">&nbsp; &nbsp;Knowledge of modern office practice and procedures.</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 16px;">&nbsp; &nbsp;Knowledge of relevant Public Service rules and regulations, financial regulations, instructions and procurement.</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 16px;">&nbsp; &nbsp;Proficiency in the use of Microsoft Office Suite.</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 16px;">&nbsp; &nbsp;Skill in the use of personal computers.</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 16px;">&nbsp; &nbsp;Ability to use e Government technology platforms.</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;">&nbsp; &nbsp;Ability to use the internet for research purpose.</li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 16px;">&nbsp; &nbsp;Ability to compose and prepare documents such as letters, memoranda, minutes and reports.</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;">&nbsp; &nbsp;Ability to learn assigned task of limited complexity and variety readily.</li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;">&nbsp; &nbsp;Ability to make arithmetical computations.</li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;">&nbsp; &nbsp;Ability to use computer and other standard office machine such as photocopiers, scanners and facsimile machines.</li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;">&nbsp; &nbsp;Ability to communicate effectively, both orally and in writing.</li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;">&nbsp; &nbsp;Ability to promote teamwork.</li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 16px;">&nbsp; &nbsp;Ability to establish and maintain effective working relationship with colleagues and the public.</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 16px;">&nbsp; &nbsp;Ability to demonstrate analytical and problem-solving skills.</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;">&nbsp; &nbsp; Ability to use initiative to solve work related problems.</li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;">&nbsp; &nbsp; Ability to direct and lead junior/support staff.</li></ul><p style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><b>Minimum Experience and Training</b></p><ul><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 12pt; letter-spacing: 0.4px; text-indent: -0.25in;">&nbsp; &nbsp;Minimum of five (5) years' experience performing Accounting procedures in the public service, including at least two (2) years at a managerial/supervisory level</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="transition-property: all; font-size: 12pt; line-height: 18.4px;"><font face="Wingdings">&nbsp; </font>Bachelor`s Degree in finance, accounting, management or a related field, or Level II ACCA or equivalent will be an asset.</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="transition-property: all; font-size: 12pt; line-height: 18.4px;">&nbsp;</span></li><li style="margin-bottom: 20px; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-indent: -0.25in; line-height: 17.25px;"><span style="font-size: 12pt; letter-spacing: 0.4px; text-indent: -0.25in;">&nbsp; &nbsp;&nbsp;</span></li></ul>