Job Description
The Corporate Secretariat Officer reports to the Corporate Secretary/Compliance Manager and provides the full range of corporate secretarial administrative support in a confidential and ethical manner.
Key and Critical Responsibilities
- Ensures that Minutes of the BOD are submitted to the Ministry of Agriculture, Land and Fisheries and Ministry of Finance in accordance with the timelines given in the State Enterprises Performance Monitoring Manual. <div>- Provision of support for Board Meetings, Tender Committee Meetings and all other meetings of the sub-committees of the Board. </div><div>- Works in consultation with other Departments to ensure that all required reports and submissions are provided to the Board of Directors, Board appointed Sub-Committees and the Chairman well within named deadlines or within reasonable time, if deadlines are not named. </div><div>- Management and upkeep of EMBDs Statutory and Administrative Compliance schedule, to ensure that the companies monitoring processes are in compliance with the Companies Act and State Enterprises Performance Monitoring Manual. </div><div>- Preparation of Statutory Reports, on behalf of EMBD as a Reporting Issuer, for the Securities and Exchange Commission (SEC). </div><div>- Ensures that the Statutory Reports (for example Quarterly Return Reports, Status of Loan/Overdraft Reports, Investment in Securities, Return of Award of Contracts, Litigation Proceedings) are submitted to Corporation Sole in accordance with deadlines. </div><div>- Maintenance of a robust Document Control System for Corporate Secretaries and CEOs Office to aid in Knowledge Management. </div><div>- Performs any other duties and reports as required by the Corporate Secretary/Compliance Manager. </div><div>- Maintaining and creating critical corporate records to ensure it is consistent with prior records. </div><div>- Performs such tasks as may be required for the smooth operation of the department and organisation. </div><div><b><u><br></u></b></div><div><b><u>INDIVIDUAL SAFETY RESPONSIBILITY: </u></b></div><div>- It is the responsibility of each employee to protect oneself as well as fellow employees from injury. Work shall be conducted according to established safe practices and procedures. Please refer to EMBDs Environmental, Health and Safety Policies.</div><div> </div>
Key Competencies
<b><u>Qualifications: Minimum </u></b><div>&nbsp;- Bachelors Degree in Business Management/Administrative Professional Secretarial certification or similar qualification. Experience: Desired </div><div>&nbsp;- Five (5) years experience providing high level administrative support to executive management. </div><div><br></div><div><b><u>Behavioural Competencies: Desired </u></b></div><div>&nbsp;- Attention to detail and accuracy. </div><div>&nbsp;- Able to adapt quickly, handle multiple tasks, and prioritize. </div><div>&nbsp;- Self-directed with sound judgement. </div><div>&nbsp;- Able to work in teams. </div><div>&nbsp;- Strong organisational skills. </div><div>&nbsp;- Exceptional interpersonal skills with internal and external stakeholders. </div><div>&nbsp;- Discrete and confidential with companies documents. </div><div>&nbsp;- Excellent communication skills (written and verbal). </div><div>&nbsp;- Delivers innovative ways of taking the department forward. </div><div><br></div><div><b><u>Technical Competencies: Desired </u></b></div><div>&nbsp;- Knowledge of corporate governance principles, regulations, and best practices to ensure compliance with legal and regulatory requirements related to corporate governance. </div><div>&nbsp;- Familiarity with corporate filings and regulatory requirements such as annual reports, legal documentation, and other compliance-related filings. </div><div>&nbsp;- Proficiency in Microsoft Office.</div><div> </div><div> </div>