Occupational Safety & Health Agency
St. Augustine
Job Description
<p class="MsoNormal">This job requires the incumbent to provide administrative /secretarial support for the operations of the OSH Agency.<o:p></o:p></p>
Key and Critical Responsibilities
<ul style="margin-top:0in" type="disc"> <li class="MsoNormal" style="text-align: justify;">Takes dictated notes and types/ drafts letters, reports, memoranda and meeting agenda as requested by the Head of Department.<o:p></o:p></li> <li class="MsoNormal" style="text-align: justify;">Schedules appointments for the Head of Department and updates electronic diary on a daily basis.<o:p></o:p></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1; tab-stops:list .5in">Provides routine administrative/secretarial support etc. copying, faxing, binding etc. <o:p></o:p></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1; tab-stops:list .5in">Maintains a filing system if necessary.<o:p></o:p></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1; tab-stops:list .5in">Assists in the preparation of more complex reports and minutes of meetings.<o:p></o:p></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1; tab-stops:list .5in">Provides events and project management support services.<b><u><o:p></o:p></u></b></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1; tab-stops:list .5in">Supports staff in assigned project based work.<b><u><o:p></o:p></u></b></li> <li class="MsoNormal" style="text-align: justify;">Checks the Head of Departments daily schedule to ensure that urgent matters are dealt with and deadlines met.<o:p></o:p></li> <li class="MsoNormal" style="text-align: justify;">Assists the Head of Department in preparing presentations/lectures.<o:p></o:p></li> <li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1; tab-stops:list .5in">Answers telephones, takes telephone messages and transfers to appropriate staff member.</li><li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo1; tab-stops:list .5in">Performs any other related duties as required</li></ul>
Key Competency
<ul><li><span style="letter-spacing: 0.4px;">Five (5) O Levels with Mathematics and English, supplemented by training as an Administrative Professional Secretary (APS).</span></li></ul><ul><li><span style="letter-spacing: 0.4px;">At least three (3) years experience in a comparable position.</span></li></ul><ul><li class="MsoNormal"><ul style="margin-top:0in" type="disc"> </ul>Good working knowledge of Microsoft Office Suite.</li><li class="MsoNormal">Basic knowledge of Occupational Safety &amp; Health will be an asset.</li><li class="MsoNormal"><span style="letter-spacing: 0.4px;">Secretarial skills particularly preparation of minutes.</span></li><li class="MsoNormal"><span style="letter-spacing: 0.4px;">Good writing skills.</span></li><li class="MsoNormal"><span style="letter-spacing: 0.4px;">Excellent interpersonal, oral and written communication skills.</span></li><li class="MsoNormal"><span style="letter-spacing: 0.4px;">Good Organizational skills.</span></li></ul>