Job Description
<p class="MsoNoSpacing" align="center" style="text-align: justify; line-height: 115%;"><span lang="EN-TT" style="line-height: 115%;"><span style="font-family: " times="" new="" roman";"=""><b>The Procurement Officer will be required to coordinate and supervise tasks, actively engage in the execution of procurement and disposal activities and contribute to related services within a department. Responsibilities includes, interpreting and applying relevant policies and procedures, conducting research and analyzing&nbsp;procurement data for policy development. The incumbent will be required to contribute to the annual procurement and disposal plan, oversee support staff and provide guidance on related issues.</b></span><font face="Cambria, serif"><span style="font-size: 14pt;"><o:p></o:p></span></font></span></p><span style="font-family: " times="" new="" roman";"=""> </span><p class="MsoNoSpacing" align="center" style="text-align: justify; line-height: 115%;"><span lang="EN-TT" style="line-height: 115%; font-family: " times="" new="" roman";"="" cambria",serif;="" mso-ascii-theme-font:major-latin;mso-hansi-theme-font:major-latin"="">&nbsp;</span></p>
Key and Critical Responsibilities
<ol><ol><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Participates in the implementation of the Annual Procurement and Disposal Plan, programmes and projects to support the&nbsp;</span><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">overall strategic objectives of the Ministry/ Department. <o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Participates in the provision of procurement and disposal services in accordance with the relevant legislation, policies,</span>&nbsp;<span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">procedures, rules and regulations. <o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Supervises the activities of support staff involved in the provision of the procurement and disposal services.</span>&nbsp;&nbsp;</li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" times="" new="" roman",serif"="" style="text-align: left; text-indent: -0.25in; line-height: 115%;">Issues tender documents and maintains and updates the register of pre-qualified contractors</span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Implements measures to identify and prevent fraudulent practices.<o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Updates and maintains the public procurement database of the Ministry/ Department which is linked to the centralized </span><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">database of the Office of Procurement Regulation.<o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Conducts quality control checks to ensure that contract deliveries are provided in compliance with contractual </span><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">arrangements. <o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Provides advice and guidance on matters regarding the application of procurement and disposal legislation, policies, </span><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">procedures, rules and regulations.<o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Liaises with the Office of the Procurement Regulation to obtain advice and guidance on the interpretation and application </span><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">of procurement and disposal policies, procedures and legislation. <o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Conducts research and analyses data on performance related issues pertaining to procurement and disposal reports findings&nbsp;</span><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">and makes recommendations for improvement to the Procurement and Disposal Performance Management System. <o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Participates in the implementation of the performance management system related to public procurement and disposal.<o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Participates in the drafting of preliminary budgetary estimates of expenditure for the Procurement and Disposal Unit. <o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">Drafts Notes for Cabinet, circulars, memorandum, manuals, and other documents related to procurement and disposal </span><span lang="EN-TT" style="line-height: 115%;" times="" new="" roman",serif"="">matters.<o:p></o:p></span></li><li style="margin-bottom: 0.0001pt;"><span lang="EN-TT" style="text-indent: -0.25in; line-height: 115%;" times="" new="" roman",="" serif;"="">Performs other related duties.</span><span lang="EN-TT" style="text-indent: -0.25in; letter-spacing: 0.4px; font-size: 12.5pt; line-height: 115%; font-family: " times="" new="" roman",="" serif;"="">&nbsp;</span><br></li></ol></ol>
Key Competency
<p class="MsoNoSpacing" style="line-height:115%"><b><i><span lang="EN-TT" style="font-size:2.0pt;mso-bidi-font-size:12.0pt;line-height:115%;font-family: " cambria",serif;mso-ascii-theme-font:major-latin;mso-hansi-theme-font:major-latin"="">&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;</span></i></b><b style="text-align: center; letter-spacing: 0.4px;"><u><span lang="EN-TT" style="font-size:14.0pt;mso-bidi-font-size:20.0pt;font-family:" cambria",serif;="" mso-ascii-theme-font:major-latin;mso-hansi-theme-font:major-latin"="">KNOWLEDGE, SKILLS AND ABILITIES:</span></u></b><b style="text-align: center; letter-spacing: 0.4px;"><u><span lang="EN-TT" style="font-size:14.0pt;mso-bidi-font-size:20.0pt;font-family:" cambria",serif;="" mso-ascii-theme-font:major-latin;mso-hansi-theme-font:major-latin"="">&nbsp;</span></u></b></p> <ul><li style="margin-left: 0.5in;"><!--[if !supportLists]--><span lang="EN-TT" style=""><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; line-height: normal;" times="" new="" roman";"="">&nbsp;</span></span><span lang="EN-TT" style="" cambria",serif;mso-ascii-theme-font:major-latin;mso-hansi-theme-font:="" major-latin;mso-bidi-font-weight:bold"="">Excellent communication skills (written and oral)<o:p></o:p></span></li><li style="margin-left: 0.5in;"><!--[if !supportLists]--><span lang="EN-TT" style=""><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; line-height: normal;" times="" new="" roman";"="">&nbsp;</span></span><span lang="EN-TT" style="" cambria",serif;mso-ascii-theme-font:major-latin;mso-hansi-theme-font:="" major-latin;mso-bidi-font-weight:bold"="">Strong organization and time management skills with the ability to multitask and prioritize effectively <o:p></o:p></span></li><li style="margin-left: 0.5in;"><!--[if !supportLists]--><span lang="EN-TT" style=""><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; line-height: normal;" times="" new="" roman";"="">&nbsp;</span></span><span lang="EN-TT" style="" cambria",serif;mso-ascii-theme-font:major-latin;mso-hansi-theme-font:="" major-latin;mso-bidi-font-weight:bold"="">Proficient in Microsoft Office Suite <o:p></o:p></span></li><li style="margin-left: 0.5in;"><!--[if !supportLists]--><span lang="EN-TT" style=""><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; line-height: normal;" times="" new="" roman";"="">&nbsp;</span></span><span lang="EN-TT" style="" cambria",serif;mso-ascii-theme-font:major-latin;mso-hansi-theme-font:="" major-latin;mso-bidi-font-weight:bold"="">Ability to operate in a fast paced, performance driven environment<br><br><u style="letter-spacing: 0.4px; font-size: 14pt; font-weight: bolder; text-align: center;">MINIMUM QUALIFICATIONS AND EXPERIENCE:<br></u><br></span></li><li style="margin: 5.15pt 19.65pt 0.0001pt 39.4pt; line-height: 98%;"><span style="letter-spacing: 0.4px; font-size: 12.5pt; line-height: 98%;">Bachelors Degree in Procurement/Supply Chain Management or a related field from an accredited<span style="letter-spacing: -3.0pt"> </span>University.</span><span style="font-variant-numeric: normal; font-variant-east-asian: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: " times="" new="" roman";"="">&nbsp;<br><br></span></li><li style="margin: 5.15pt 19.65pt 0.0001pt 39.4pt; line-height: 98%;"><span style="letter-spacing: 0.4px; font-size: 12.5pt;">Three<span style="letter-spacing:-.15pt"> </span>years<span style="letter-spacing:-.15pt"> </span>relevant work<span style="letter-spacing: -.1pt"> </span>experience.&nbsp;<br><br></span></li><li style="margin: 5.15pt 19.65pt 0.0001pt 39.4pt; line-height: 98%;">Working<span style="font-size: 12.5pt; letter-spacing: -0.1pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">knowledge</span><span style="font-size: 12.5pt; letter-spacing: 0.05pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">of</span><span style="font-size: 12.5pt; letter-spacing: -0.15pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">the</span><span style="font-size: 12.5pt; letter-spacing: -0.05pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">Public</span><span style="font-size: 12.5pt; letter-spacing: -0.05pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">Procurement</span><span style="font-size: 12.5pt; letter-spacing: -0.1pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">and</span><span style="font-size: 12.5pt; letter-spacing: -0.05pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">Disposal</span><span style="font-size: 12.5pt; letter-spacing: -0.05pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">of</span><span style="font-size: 12.5pt; letter-spacing: -0.15pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">Public</span><span style="font-size: 12.5pt; letter-spacing: -0.05pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">Property</span><span style="font-size: 12.5pt; letter-spacing: -0.1pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">Act</span><span style="font-size: 12.5pt; letter-spacing: -0.1pt;"> </span><span style="font-size: 12.5pt; letter-spacing: 0.4px;">of 2015.<br><br></span></li><li style="margin: 5.15pt 19.65pt 0.0001pt 39.4pt; line-height: 98%;"><span style="letter-spacing: 0.4px; text-indent: -21.15pt; font-size: 12.5pt;">Qualifications<span style="letter-spacing:-.15pt"> </span>and<span style="letter-spacing:-.1pt"> </span>/<span style="letter-spacing:-.1pt"> </span>or Supervisory<span style="letter-spacing:.05pt"> </span>management<span style="letter-spacing:-.1pt"> </span>experience<span style="letter-spacing: 3.0pt"> </span>will<span style="letter-spacing:-.1pt"> </span>be<span style="letter-spacing:-.1pt"> </span>an<span style="letter-spacing:.05pt"> </span>asset.&nbsp;<br><br><br><br><p class="MsoListParagraphCxSpFirst" style="margin-bottom: 8pt; text-indent: -0.25in; line-height: 16.05px;"><span style="font-weight: bolder; color: rgb(68, 68, 68); letter-spacing: 0.4px; text-align: center; text-indent: 0px;"><span times="" new="" roman";"="">&nbsp; &nbsp; PLEASE NOTE THAT ALL CERTIFICATES AND OTHER INFORMATION IS SUBJECTED TO VERIFICATION PRIOR TO SHORT LISTING.</span></span><br></p><p class="MsoListParagraphCxSpFirst" style="margin-bottom: 8pt; text-align: center; text-indent: -0.25in; line-height: 16.05px;"><br style="color: rgb(68, 68, 68); font-size: 15px; letter-spacing: 0.4px;"></p><br></span></li></ul><p class="MsoNoSpacing" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1"><span lang="EN-TT" style="font-size:12.5pt; font-family:" cambria",serif;mso-ascii-theme-font:major-latin;mso-hansi-theme-font:="" major-latin;mso-bidi-font-weight:bold"=""><o:p></o:p></span></p>